Resource Guru Overview

What is Resource Guru?

Thousands of companies around the world use team scheduling systems that don't satisfy their needs. While some are using nothing more sophisticated than a spreadsheet many others are using bloated, clunky or expensive solutions - frequently leading to inefficiency and frustration. Resource Guru provides a user-friendly, cloud-based alternative with an easy drag and drop interface that is leading the way to increased productivity and better collaboration online at companies including Apple, Saatchi & Saatchi, Publicis and NASA.

Resource Guru manages to pack in a powerful set of features into a simple, intuitive design. You can add, move and delete resource bookings in seconds. Full team visibility on one smart calendar means you can instantly see what everyone is working on. A leave management system makes it simple to manage vacation, sick days, or any other types of time off. Personal dashboards are an easy way for people to quickly log in and know exactly what they should be working on for the week, and as there is no software to install or training required you and your team can get started immediately.

Resource Guru Overview

Pricing

Starting from
$2.50/month

Pricing options

Free Trial
Subscription
Value for money

30-day free trial, no credit card required.

Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually).
Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually).
Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).


Resource Guru Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 3 others, India, Japan, Germany
Supported Languages
English

Media

Overtime tracking
Projects & Clients
Insightful Reports
Main schedule
Powerful Filters
Create bookings for your projects and clients
Create time off bookings for your resources.
Resource Guru video Resource Guru screenshot: Overtime tracking Resource Guru screenshot: Projects & Clients Resource Guru screenshot: Insightful Reports Resource Guru screenshot: Main schedule Resource Guru screenshot: Powerful Filters Resource Guru screenshot: Create bookings for your projects and clients Resource Guru screenshot: Create time off bookings for your resources.

Resource Guru Reviews

Resource Guru Reviews

Overall rating
4.5
/
5
Excellent
130

Very good
85

Average
11

Poor
0

Terrible
1

Value for Money
4.4
Features
4.2
Ease of Use
4.6
Customer Support
4.7
95% recommended this app
Myroslav P.

Simple and very easy to use resource scheduling\tracking app.

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.


Isabella H.

Extremely handy software, easy to use, visibly appealing, great to manage and schedule.

Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the schedule planned for Office 365, but I had to push back and explain that this software is up to date, already does everything we need it too and Office 365 still has a long way to go before we can use it for what we want. It's safe to stick with RG that we know how to work, we know what it does and what i can't do and it works, no need to change something that isnt broken.


Verified Reviewer

Glorified spreadsheet

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.


Marc H.

Kudos

As a small, but growing organization, we were having trouble measuring how our creative resources were being allocated. Resource Guru quickly solved that problem.


Jane D.

Saves us so much time and energy

Friendly staff, and very quick response time.


Myroslav P.
Industry: Construction
Company size: 5,001-10,000 Employees

Simple and very easy to use resource scheduling\tracking app.

Used Daily for 6-12 months
Reviewed on 2/3/2020
Review Source: Capterra

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Isabella H.
Industry: Marketing & Advertising
Company size: 201-500 Employees

Extremely handy software, easy to use, visibly appealing, great to manage and schedule.

Used Daily for 6-12 months
Reviewed on 11/25/2019
Review Source: Capterra

Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the schedule planned for Office 365, but I had to push back and explain that this software is up to date, already does everything we need it too and Office 365 still has a long way to go before we can use it for what we want. It's safe to stick with RG that we know how to work, we know what it does and what i can't do and it works, no need to change something that isnt broken.

Pros

I like the appearance of the software - its clear, self explanatory, easy to navigate, see the bigger picture to jiggle schedule resource about, etc.

I like how easy and quickly the support team are there to assist when needed.

I like how it shows you who has booked what and the daily reminders via email of what is coming up, etc.

Cons

It isn't a negative but I would like to have a scheduling log, to see at what time and date did someone book a slot onto the schedule. I manage the Creative Studio, depending how many campaigns and the urgency in hitting these deadlines, I need to keep track of the entire departments availability, knowing when i can move things around in order to deliver last min projects. Only myself should have booking access, but I currently share it with Creative Directors, so they can schedule in my absence, but I can't see when they have booked them in so i can keep track. Is this something you could implement, please? Thanks,

Response from Resource Guru

Hi Isabella

Thanks for the great review - I'm so pleased to hear that you're enjoying Resource Guru :) I'm pleased to say that an activity log is very firmly on our roadmap, and I've made a note to contact you as soon as this is available. You can also keep up to date with new features by signing up to our Newsletter at the bottom of our homepage - https://resourceguruapp.com/

I hope this helps but please don't hesitate to reach out if there's ever anything we can do for you :)

Happy scheduling!
Kat

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Retail
Company size: 51-200 Employees

Glorified spreadsheet

Used Daily for 1+ year
Reviewed on 7/8/2019
Review Source: GetApp

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 0.0/10

Marc H.
Industry: Marketing & Advertising
Company size: 51-200 Employees

Kudos

Used Daily for 6-12 months
Reviewed on 11/10/2019
Review Source: Capterra

As a small, but growing organization, we were having trouble measuring how our creative resources were being allocated. Resource Guru quickly solved that problem.

Pros

The software was very easy to implement and even easier to use. The reports page provides a great, visual presentation of our creative department's utilization for the week. Until we started using the software, we were unable to track enough data to inform a successful creative resource meeting. Now we have visibility into the upcoming weeks which has significantly decreased our dependence on freelance talent.

Cons

The waiting list and overtime feature can be a little confusing. The hours don't get added to resource bookings and increase the utilization percentage. It would be great if the overtime hours pushed the utilization percentage over 100% to clearly highlight over-allocated resources.

Response from Resource Guru

Hi Marc

Thanks for taking the time to share your review! I just wanted to touch base on your request for utilisation to show at more than 100%. It's not possible to book someone for more than 100% of their time - our booking clash warning system prevents this to help ensure you always meet your deadlines, and without burning out your team. But if you want to overbook resources, you can do this by adding bookings with overtime, and overtime hours will be itemised in the "Overtime" column on the Reports, so it's easy to see where your team are overstretched.

I hope this helps to clarify things but please let us know if you ever have any questions - we're always very happy to help!

Thanks,
Kat

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jane D.
Industry: Professional Training & Coaching
Company size: 51-200 Employees

Saves us so much time and energy

Used Daily for 2+ years
Reviewed on 9/24/2019
Review Source: Capterra

Friendly staff, and very quick response time.

Pros

The ease of use and availability of the schedule to all of our users - even when they are on the road has made everyone's job easier. It was quickly adopted - even by the technophobes in our company - as it was so intuitive.
Gives a great 'at-a-glance' view of everything we have coming up an the reporting options are great too.

Cons

It would be nice to be able to have a 'confirmed/unconfirmed' option (or something similar but, in the meantime, we have workarounds.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8.9/10
Based on 227 user ratings
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Resource Guru Pricing

Resource Guru Pricing

Starting from
$2.50/month
Free Trial
Subscription
Value for money

30-day free trial, no credit card required.

Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually).
Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually).
Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

30-day free trial, no credit card required.

Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually).
Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually).
Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Value for Money
4.4/5
Based on 227 user ratings
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Resource Guru Features

Resource Guru Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4.2/5
Based on 227 user ratings
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Categories

Additional information for Resource Guru

Additional information for Resource Guru

Key features of Resource Guru

  • Add any type of resource
  • Advanced clash management
  • Archiving
  • Calendar Sync with Outlook, Google & More
  • Cloud based
  • Colour code by client, project and booker
  • Custom data fields for resources
  • Daily Schedule Notifications
  • Full team visibility
  • Fully integrated with Zapier
  • Granular permissions
  • Individual availability settings
  • Leave Management & Vacation planning
  • Personal dashboards and logins
  • Powerful filters you can save
  • Single resource pool
  • Time zone support
  • Utilization reports
  • Waiting list (for overbookings)
  • Webhooks

Benefits

- Get team visibility on one clever calendar - quickly see what projects and clients resources are booked on.
- Leave management - makes it simple to manage vacation, sick days, maternity leave or any other types of time off for your resources.
- Personal dashboards - resources are always bang up to date and there's no need to send out hundreds of emails which quickly go out of date.
- See the big picture - who's busy? Who's available? Our unique "availability bar" helps you with capacity planning.
- Custom fields - create custom fields (eg 'Skills', 'Department', 'Location' etc) and use our powerful filters to focus on specific groups.
- Powerful reports deliver new insights - monitor utilization rates and and gain valuable new insights into your business.
- Advanced clash management - bookings can be added to a waiting list and used for capacity planning later, leaving users to get on with their busy day.

Resource Guru FAQs

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Q. What type of pricing plans does Resource Guru offer?

Resource Guru offers the following pricing plans:

Starting from: $2.50/month

Pricing model: Subscription

Free Trial: Available

30-day free trial, no credit card required. Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually). Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Q. What are the main features of Resource Guru?

Resource Guru offers the following features:

  • Add any type of resource
  • Advanced clash management
  • Archiving
  • Calendar Sync with Outlook, Google & More
  • Cloud based
  • Colour code by client, project and booker
  • Custom data fields for resources
  • Daily Schedule Notifications
  • Full team visibility
  • Fully integrated with Zapier
  • Granular permissions
  • Individual availability settings
  • Leave Management & Vacation planning
  • Personal dashboards and logins
  • Powerful filters you can save
  • Single resource pool
  • Time zone support
  • Utilization reports
  • Waiting list (for overbookings)
  • Webhooks

Q. Who are the typical users of Resource Guru?

Resource Guru has the following typical customers:

Small Business, Large Enterprises, Mid Size Business

Q. What languages does Resource Guru support?

Resource Guru supports the following languages:

English

Q. What type of pricing plans does Resource Guru offer?

Resource Guru has the following pricing plans:

Subscription

Q. Does Resource Guru support mobile devices?

We do not have any information about what devices Resource Guru supports

Q. What other apps does Resource Guru integrate with?

Resource Guru integrates with the following applications:

Basecamp, Google Calendar, Maintenance Care, Microsoft Outlook, Podio, Slack, Teamwork, Wrike, Zapier, Zoho Flow

Q. What level of support does Resource Guru offer?

Resource Guru offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials