About Resource Guru

Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.

Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.

Resource Guru is powering productivity at companies including NASA, Publicis, and L’Oreal from only $4.16 per person, per month.

Try it free for 30 days!

Pricing starting from:

US$4.16/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Resource Guru

– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence.

– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away.

– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift people and resources from project-to-project.

– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects.

– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards, email notifications, and daily schedule emails

- Understand how your team is spending its time
Track your team’s time using refreshingly quick-to-complete timesheets. Compare forecast hours with actuals and export timesheet data for deeper analysis.

– Analyze where your time and money is going
Run reports on utilization and billable hours across projects and clients, so you can forecast and budget more accurately.

– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track.

– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Belgium, Brazil, Canada, Czechia and 18 others

Supported Languages

English

Pricing starting from:

US$4.16/month

  • Free Version
  • Free Trial
  • Subscription

Images

Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.
Resource Guru Software - Find your focus. Dynamic dashboards help you zero in on the most important action items every day.
Resource Guru Software - Plan around employee absences. Schedule time off and track how vacation, sick leave, and other absences impact workloads.
Resource Guru Software - Organize your work. Assign work to projects and clients and see where your team’s time is going.
View 9 more
Resource Guru video
Resource Guru Software - Master your team’s time. Track capacity in real-time and create perfectly balanced team schedules.
Resource Guru Software - Assign work and avoid overallocation. Book meetings and schedule project work, while keeping workloads realistic.
Resource Guru Software - Find the right person for every job. Catalog key information and search by skills, location, and more.
Resource Guru Software - Understand how your team is spending its time. Get insights from quick-log timesheets and compare forecast with actuals.
Resource Guru Software - Monitor the metrics that matter. Track utilization rates, overtime, and billable hours for more accurate forecasting.
Resource Guru Software - Find your focus. Dynamic dashboards help you zero in on the most important action items every day.
Resource Guru Software - Plan around employee absences. Schedule time off and track how vacation, sick leave, and other absences impact workloads.
Resource Guru Software - Organize your work. Assign work to projects and clients and see where your team’s time is going.

Features

Total features of Resource Guru: 97

  • API
  • Absence Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Scheduling Software
  • Assignment Management
  • Attendance Management
  • Attendance Tracking Software
  • Automated Scheduling
  • Availability Management
  • Billable Items Tracking
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management Software
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Customizable Fields
  • Customizable Reports
  • Dashboard Software
  • Data Import/Export
  • Drag & Drop
  • Employee Activity Monitoring
  • Employee Database
  • Employee Management
  • Employee Profiles
  • Employee Scheduling Software
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Forecasting
  • Gantt/Timeline View
  • Group Scheduling
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Monitoring
  • Multi-Location
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Performance Metrics
  • Planning Tools
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real-Time Data
  • Real-Time Reporting
  • Real-Time Updates
  • Real-time Scheduling
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Allocation & Planning
  • Resource Management Software
  • Resource Request
  • Resource Scheduling
  • Role-Based Permissions
  • Room Booking
  • Schedule Distribution
  • Scheduling Software
  • Search/Filter
  • Self Service Portal
  • Sick Leave Tracking
  • Single Sign On Software
  • Skills Tracking
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Team Calendars
  • Third-Party Integrations
  • Time & Attendance
  • Time & Expense Tracking
  • Time Off Management
  • Time Off Requests
  • Time Tracking Software
  • Time Zone Tracking
  • Timesheet Management
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Variable Workforce
  • Visualization
  • Workflow Management Software

Alternatives

Resource Management

4.2
#1 Alternative to Resource Guru
Simple and powerful resource planning software that's powerful enough to solve the most difficult resource management...

NetSuite OpenAir

3.9
#2 Alternative to Resource Guru
NetSuite OpenAir PSA allows you to manage your most valuable resources across the globe more effectively. Increase...

Deltek Maconomy

3.9
#3 Alternative to Resource Guru
Deltek Maconomy is a cloud-based enterprise resource planning (ERP) solution, which helps businesses in the professional...

Forecast

4.2
#4 Alternative to Resource Guru
Forecast organizes your team’s schedule into visual plans that let you map out your upcoming projects and make smarter...

Reviews

Overall rating

4.7 /5
(529)
Value for Money
4.6/5
Features
4.4/5
Ease of Use
4.7/5
Customer Support Software
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 529
Myroslav
Myroslav
Overall rating
  • Industry: Construction
  • Company size: 5,001–10,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Simple and very easy to use resource scheduling\tracking app.

Reviewed on 2020-02-03

Resource Guru is a great resource scheduling application for a simple use cases. It does what it...

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Alternatives Considered

Hub Planner and Float

Reasons for Switching to Resource Guru

The balance of features, ease-of-use, UI and the price.
Petar
Overall rating
  • Industry: Information Technology & Services
  • Company size: 5,001–10,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Great and intuitive hassle free tool for planning and time tracking

Reviewed on 2024-09-11

Great, easy, intuitive, hassle free, has got all you need.

Great, easy, intuitive, hassle free, has got all you need.

Pros

Resource Guru is a very easy to use and intuitive tool, nice UI, easy filtering, able to see both planned and actually spent time on projects with easy reports on billable utilization. Everything a small to mid, even greater teams in number need for a hassle free planning and reporting on projects.

Cons

nothing so far. The tool has delivered up to team's expectations so far.

Verified Reviewer
Overall rating
  • Industry: Retail
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 0.0 /10

Glorified spreadsheet

Reviewed on 2019-07-08

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Jonathan
Overall rating
  • Industry: Environmental Services
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Happy to recommend Resource Guru...

Reviewed on 2024-09-27

Very positive experience, the software is updated regularly and I feel Resource Guru staff listen...

Very positive experience, the software is updated regularly and I feel Resource Guru staff listen to feedback.

Pros

It's quick to learn and has powerful tools, is simple to use and integrated quickly into our existing work practices. All our staff are adept at using it and it helps us keep on top of resources, projects and workflow. It is good value for money.

Cons

No complaints, we have been using Resource Guru for about two years and are very happy with it.

Isabella
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 51–200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 8.0 /10

Isabella x Resource Guru: 8/10

Reviewed on 2024-09-09

I like it a lot in general, it is very easy to use and the UX is super smooth.

I like it a lot in general, it is very easy to use and the UX is super smooth.

Pros

It is very easy to plan time for creatives and strategists, and the UX is extremely smooth. I also like how I can add a lot of project and clients so the plannings are super organized.

Cons

It is still missing a proper Project Management Tool

Showing 5 reviews of 529 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

30-day free trial, no credit card required. Grasshopper: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Blackbelt: $8/user/month (billed monthly) or $6.65/user/month (billed annually). Master: $12/user/month (billed monthly) or $10/user/month (billed annually).

Resource Guru has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Resource Guru supports the following languages:

English

Resource Guru supports the following devices:

Resource Guru integrates with the following applications:

Google Calendar, Microsoft Outlook, Zapier

Resource Guru offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

Related categories

See all software categories found for Resource Guru.