About Resource Guru

Thousands of companies around the world use team scheduling systems that don't satisfy their needs. While some are using nothing more sophisticated than a spreadsheet many others are using bloated, clunky or expensive solutions - frequently leading to inefficiency and frustration. Resource Guru provides a user-friendly, cloud-based alternative with an easy drag and drop interface that is leading the way to increased productivity and better collaboration online at companies including Apple, Saatchi & Saatchi, Publicis and NASA.

Resource Guru manages to pack in a powerful set of features into a simple, intuitive design. You can add, move and delete resource bookings in seconds. Full team visibility on one smart calendar means you can instantly see what everyone is working on. A leave management system makes it simple to manage vacation, sick days, or any other types of time off. Personal dashboards are an easy way for people to quickly log in and know exactly what they should be working on for the week, and as there is no software to install or training required you and your team can get started immediately.

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Resource Guru

- Get team visibility on one clever calendar - quickly see what projects and clients resources are booked on.
- Leave management - makes it simple to manage vacation, sick days, maternity leave or any other types of time off for your resources.
- Personal dashboards - resources are always bang up to date and there's no need to send out hundreds of emails which quickly go out of date.
- See the big picture - who's busy? Who's available? Our unique "availability bar" helps you with capacity planning.
- Custom fields - create custom fields (eg 'Skills', 'Department', 'Location' etc) and use our powerful filters to focus on specific groups.
- Powerful reports deliver new insights - monitor utilization rates and and gain valuable new insights into your business.
- Advanced clash management - bookings can be added to a waiting list and used for capacity planning later, leaving users to get on with their busy day.

Devices

Business size

S M L

Markets

United Arab Emirates, Australia, Canada, Switzerland, China and 13 others, Germany, France, United Kingdom, Ireland, India, Italy, Japan, Netherlands, New Zealand, Sweden, Singapore, United States, South Africa

Supported Languages

English

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings
Resource Guru Software - Powerful Filters
Resource Guru Software - Manage Time Off
Resource Guru Software - Insightful Reports
Resource Guru Software - Manage Overtime
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Resource Guru video Resource Guru Software - Main Schedule Resource Guru Software - Add Bookings Resource Guru Software - Powerful Filters Resource Guru Software - Manage Time Off Resource Guru Software - Insightful Reports Resource Guru Software - Manage Overtime

Features

Total features of Resource Guru: 85

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Assignment Management
  • Attendance Management
  • Attendance Tracking Software
  • Availability Indicator
  • Availability Management
  • Billable Items Tracking
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management Software
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management Software
  • Customizable Fields
  • Dashboard Software
  • Data Import/Export
  • Drag & Drop
  • Employee Activity Monitoring
  • Employee Database
  • Employee Management
  • Employee Scheduling Software
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Forecasting
  • Gantt/Timeline View
  • Group Scheduling
  • Integrations Management
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Monitoring
  • Multi-Location
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Planning Tools
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Allocation & Planning
  • Resource Management Software
  • Resource Scheduling
  • Role-Based Permissions
  • Room Booking
  • Schedule Distribution
  • Search/Filter
  • Self Service Portal
  • Sick Leave Tracking
  • Single Sign On Software
  • Skills Tracking
  • Status Tracking
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Team Calendars
  • Third Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Time Zone Tracking
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Variable Workforce
  • Visualization
  • Workflow Management Software

Alternatives

monday.com

4.6
#1 Alternative to Resource Guru
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Float

4.5
#2 Alternative to Resource Guru
The leading resource management software for agencies, studios, and firms. Since 2012, Float has been helping the...

Dusk IOP

4.9
#3 Alternative to Resource Guru
Designed to help customers grow their businesses with task, job and project management tools that connect to your...

Ravetree

4.2
#4 Alternative to Resource Guru
Ravetree is an all-in-one work management solution for project-driven organizations and teams with tools for managing...

Reviews

Overall rating

4.6 /5
(350)
Value for Money
4.5/5
Features
4.3/5
Ease of Use
4.7/5
Customer Support Software
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 350
Myroslav P.
Overall rating
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Simple and very easy to use resource scheduling\tracking app.

Reviewed on 2020-02-03

Resource Guru is a great resource scheduling application for a simple use cases. It does what it...

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Alternatives Considered

Hub Planner and Float

Reasons for Switching to Resource Guru

The balance of features, ease-of-use, UI and the price.
Bill O.
Overall rating
  • Industry: Oil & Energy
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Simple and to the point - Resource Gu does the one thing we need most, and it does it...

Reviewed on 2021-04-26

It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what...

It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow.

Pros

Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.

Cons

I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.

Verified Reviewer
Overall rating
  • Industry: Financial Services Software
  • Company size: 10,000+ Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 7.0 /10

An option for time, cost, manhour management for small-medium scope

Reviewed on 2021-08-20

Generally no issue if the scope is small to medium. larger scope requiring links to many other apps...

Generally no issue if the scope is small to medium. larger scope requiring links to many other apps may take time to sync.

Pros

Intuitively easy to use, good usage of colors to present a quick glance of resource versus objectives deliverables

Cons

Integration with existing calendars, tools may not be smooth and sometimes not synced.

Alternatives Considered

Microsoft Teams, Trello and monday.com

Reasons for Switching to Resource Guru

Good usage of colors to present information quickly

Response from Resource Guru

Hi there

Thanks for sharing your review of Resource Guru :)

I wanted to let you know that our calendar sync feature is currently a one way sync, but we do have firm plans to support 2 way syncing in the future. Once 2 way syncing is released, you should find it easy to keep external calendar events synced in Resource Guru. Can I suggest that you sign up for our newsletter in the footer of our homepage if you haven't already - http://resourceguruapp.com. That way we can keep you in the loop about new features and other news.

I hope this comes as good news! If you have any further questions please don't hesitate to reach out and we'll be very happy to help.

Thanks,
Kat

Verified Reviewer
Overall rating
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 0.0 /10

Glorified spreadsheet

Reviewed on 2019-07-08

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Nia W.
Overall rating
  • Industry: Media Production
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Changed my working life!

Reviewed on 2021-06-30

Pros

This software is very easy to use and manage. it's easy on the eye and there's nothing complicated about it :)

Cons

I like everything about it, I can't fault it at all.

Showing 5 reviews of 350 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

30-day free trial, no credit card required. Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually). Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Resource Guru has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Resource Guru supports the following languages:

English

Resource Guru supports the following devices:

Resource Guru integrates with the following applications:

Gmail, Google Calendar, Google Sheets, Jira, Microsoft Outlook, Podio, Slack, Zapier

Resource Guru offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

Related categories

See all software categories found for Resource Guru.