About Resource Guru

Thousands of companies around the world use team scheduling systems that don't satisfy their needs. While some are using nothing more sophisticated than a spreadsheet many others are using bloated, clunky or expensive solutions - frequently leading to inefficiency and frustration. Resource Guru provides a user-friendly, cloud-based alternative with an easy drag and drop interface that is leading the way to increased productivity and better collaboration online at companies including Apple, Saatchi & Saatchi, Publicis and NASA.

Resource Guru manages to pack in a powerful set of features into a simple, intuitive design. You can add, move and delete resource bookings in seconds. Full team visibility on one smart calendar means you can instantly see what everyone is working on. A leave management system makes it simple to manage vacation, sick days, or any other types of time off. Personal dashboards are an easy way for people to quickly log in and know exactly what they should be working on for the week, and as there is no software to install or training required you and your team can get started immediately.

Pricing starting from:

US$2.50/month

  • Free Trial
  • Subscription
View Pricing Plans

Key benefits of Resource Guru

- Get team visibility on one clever calendar - quickly see what projects and clients resources are booked on.
- Leave management - makes it simple to manage vacation, sick days, maternity leave or any other types of time off for your resources.
- Personal dashboards - resources are always bang up to date and there's no need to send out hundreds of emails which quickly go out of date.
- See the big picture - who's busy? Who's available? Our unique "availability bar" helps you with capacity planning.
- Custom fields - create custom fields (eg 'Skills', 'Department', 'Location' etc) and use our powerful filters to focus on specific groups.
- Powerful reports deliver new insights - monitor utilization rates and and gain valuable new insights into your business.
- Advanced clash management - bookings can be added to a waiting list and used for capacity planning later, leaving users to get on with their busy day.

Devices

Business size

S M L

Markets

United States, Canada, United Kingdom, Australia, China and 3 others, India, Japan, Germany

Supported Languages

English

Pricing starting from:

US$2.50/month

  • Free Trial
  • Subscription
View Pricing Plans

Images

Main schedule
Powerful Filters
Create bookings for your projects and clients
Create time off bookings for your resources.
Overtime tracking
Insightful Reports
Projects & Clients
View 8 more
Resource Guru screenshot: Main schedule Resource Guru screenshot: Powerful Filters Resource Guru screenshot: Create bookings for your projects and clients Resource Guru screenshot: Create time off bookings for your resources. Resource Guru screenshot: Overtime tracking Resource Guru screenshot: Insightful Reports Resource Guru screenshot: Projects & Clients

Features

Total features of Resource Guru: 37

  • API
  • Absence Management
  • Activity Dashboard
  • Archiving & Retention
  • Availability Indicator
  • Availability Management
  • Billable Hours Tracking
  • Calendar Management
  • Calendar Sync with Google
  • Client Management
  • Collaboration Tools
  • Custom Fields
  • Data Filtering
  • Drag & Drop Interface
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Filtered Views
  • Forecasting
  • Job Scheduling
  • Leave Tracking
  • Microsoft Outlook Integration
  • Monitoring
  • Overtime Tracking
  • Permission Management
  • Project Management
  • Project Time Tracking
  • Projections
  • Reporting & Statistics
  • Resource Management
  • Sick Leave Tracking
  • Single Sign On
  • Task Scheduling
  • Team Calendars
  • Time Off Requests
  • Usage Tracking
  • Vacation Tracking

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Reviews

Overall rating

4.5 /5
(249)
Value for Money
4.5/5
Features
4.2/5
Ease of Use
4.6/5
Customer Support
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 249
Myroslav P.
Overall rating
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Simple and very easy to use resource scheduling\tracking app.

Reviewed on 2020-02-03

Resource Guru is a great resource scheduling application for a simple use cases. It does what it...

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Isabella H.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 201-500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Extremely handy software, easy to use, visibly appealing, great to manage and schedule.

Reviewed on 2019-11-25

Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the...

Positive, I do enjoy managing RG for our company. My company want us to migrate and start using the schedule planned for Office 365, but I had to push back and explain that this software is up to date, already does everything we need it too and Office 365 still has a long way to go before we can use it for what we want. It's safe to stick with RG that we know how to work, we know what it does and what i can't do and it works, no need to change something that isnt broken.

Pros

I like the appearance of the software - its clear, self explanatory, easy to navigate, see the bigger picture to jiggle schedule resource about, etc.

I like how easy and quickly the support team are there to assist when needed.

I like how it shows you who has booked what and the daily reminders via email of what is coming up, etc.

Cons

It isn't a negative but I would like to have a scheduling log, to see at what time and date did someone book a slot onto the schedule. I manage the Creative Studio, depending how many campaigns and the urgency in hitting these deadlines, I need to keep track of the entire departments availability, knowing when i can move things around in order to deliver last min projects. Only myself should have booking access, but I currently share it with Creative Directors, so they can schedule in my absence, but I can't see when they have booked them in so i can keep track. Is this something you could implement, please? Thanks,

Response from Resource Guru

Hi Isabella

Thanks for the great review - I'm so pleased to hear that you're enjoying Resource Guru :) I'm pleased to say that an activity log is very firmly on our roadmap, and I've made a note to contact you as soon as this is available. You can also keep up to date with new features by signing up to our Newsletter at the bottom of our homepage - https://resourceguruapp.com/

I hope this helps but please don't hesitate to reach out if there's ever anything we can do for you :)

Happy scheduling!
Kat

Eric S.
Overall rating
  • Industry: Civil Engineering
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

Great Tool

Reviewed on 2021-01-12

it have been very positive. I implemented this across or company to get some visibility on our...

it have been very positive. I implemented this across or company to get some visibility on our resource allocation. it have worked well and is not very expensive.

Pros

very easy to use and the calander view is great give me a sense of what is going on 2, 3, 4 weeks out.

Cons

would like to have a feature that allows the employee to be able to mark a task or a project complete, which would than send a notification back to me or the PM that they are available to do additional works.

Verified Reviewer
Overall rating
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 0.0 /10

Glorified spreadsheet

Reviewed on 2019-07-08

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Terri H.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 5,001-10,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Love this tool

Reviewed on 2021-01-04

When I took over my role as class scheduler, our team was using a very outdated, manually...

When I took over my role as class scheduler, our team was using a very outdated, manually intensive, spreadsheet. I looked at a number of scheduling applications, and so many of them are strictly hourly schedulers when I primarily needed a simpler daily view. We organized by class taught (projects) and type of delivery (clients). I have everything organized by billable/non-billable, color coordination of clients and have just a couple of admins while the rest of my team uses a single login to simply view the schedule when needed. We LOVE this tool, viewing/using it multiple times a day and are also now leveraging the reporting features.

Pros

Flexible, configurable, easy for non admins to use

Cons

Would like to be able to see details of an entry when hovering over it, more color options, more categories like products/clients that could be filtered or organized by

Showing 5 reviews of 249 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

  • Starting from: US$2.50/month
  • Pricing model: Subscription
  • Free Trial: Available

30-day free trial, no credit card required. Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually). Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Resource Guru offers the following features:

  • Add any type of resource
  • Advanced clash management
  • Archiving
  • Calendar Sync with Outlook, Google & More
  • Cloud based
  • Colour code by client, project and booker
  • Custom data fields for resources
  • Daily Schedule Notifications
  • Full team visibility
  • Fully integrated with Zapier
  • Granular permissions
  • Individual availability settings
  • Leave Management & Vacation planning
  • Personal dashboards and logins
  • Powerful filters you can save
  • Single resource pool
  • Time zone support
  • Utilization reports
  • Waiting list (for overbookings)
  • Webhooks

Resource Guru has the following typical customers:

Small Business, Large Enterprises, Mid Size Business

Resource Guru supports the following languages:

English

We do not have any information about what devices Resource Guru supports

Resource Guru integrates with the following applications:

Basecamp, Google Calendar, Maintenance Care, Microsoft Outlook, Podio, Slack, Teamwork, Wrike, Zapier, Zoho Flow

Resource Guru offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials

Related categories

See all software categories found for Resource Guru.