Resource Guru
About Resource Guru
Resource Guru is the blissfully simple resource management software that helps busy teams keep projects on track.
Get a clear view of team availability and time off and find the perfect person for every job. Create schedules at speed, keep workloads realistic, and ensure everyone is aligned on upcoming work. Track your team’s time for insights on forecast and actual hours. Dig deeper with customizable reports on utilization across projects and clients.
Resource Guru is powering productivity at companies including NASA, Publicis, and L’Oreal from only $4.16 per person, per month.
Try it free for 30 days!
Pricing starting from:
US$4.16/month
- Free Version
- Free Trial
- Subscription
Key benefits of Resource Guru
– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence.
– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away.
– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift people and resources from project-to-project.
– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects.
– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards, email notifications, and daily schedule emails
- Understand how your team is spending its time
Track your team’s time using refreshingly quick-to-complete timesheets. Compare forecast hours with actuals and export timesheet data for deeper analysis.
– Analyze where your time and money is going
Run reports on utilization and billable hours across projects and clients, so you can forecast and budget more accurately.
– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track.
– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
US$4.16/month
- Free Version
- Free Trial
- Subscription
Images
Features
Total features of Resource Guru: 97
Alternatives
Resource Management
NetSuite OpenAir
Deltek Maconomy
Forecast
Reviews
Already have Resource Guru?
Software buyers need your help! Product reviews help the rest of us make great decisions.
- Industry: Information Technology & Services
- Company size: 11–50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 9.0 /10
Resource Guru Gets the Job Done Easily
Reviewed on 2023-06-13
Easy way to keep track of resources for scheduling, planning and project purposes
Easy way to keep track of resources for scheduling, planning and project purposes
Pros
Ease of use and simple , effective visualization of scheduled resources
Cons
Needed to integrate with Harvest to get full picture of time actually spent on projects rather than just time scheduled
- Industry: Industrial Automation
- Company size: 51–200 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 7.0 /10
Clean, easy to use software with lots of room for growth
Reviewed on 2021-01-25
Overall, Resource Guru has been a welcome addition to our operational process. I have thoroughly...
Overall, Resource Guru has been a welcome addition to our operational process. I have thoroughly enjoyed using the software so far and it has certainly made things easier on myself and my team. Although I have a long list of things I think the software can improve on, I hope to work with the development team to open a dialogue on these additions. I know that our application for the software may be unique, but I'm sure the developments will be appreciated by others as well.
Pros
Resource Guru is a very clean-looking software that provides an ease of use unlike I've seen in other products. No training was required to bring my team online with the software, much of it is intuitive. I appreciate the professional look and feel as well as the simplistic interface. Filtering is something that is crucial to our business, and while I love the functionality of it there is definitely room for improvement. Through implementing small workarounds we were able to bring this software online for a team of over 100 field service engineers with very short turnaround (less than three weeks of overlap between the old software and Resource Guru).
Cons
While Resource Guru provides a clean and simple software, at times I find it too simple. There are some features that are built in some places but not others. For example I have the option of custom tags for filtering Resources. I can build out a filter for region, city, desired schedule, skillets, or even favorite food if I want to. However, none of this applies to Projects. I would love to be able to filter projects by region, city, state, or custom tags like skillset and software required. It seems to me that the exact same functionality could be copied and pasted over to Projects.
There are other minor tweaks to be made, like exiting a window. Sometimes I am met with an "are you sure you want to exit" window because I'm currently editing something, but more often than not I am allowed to simply click outside the window or hit escape and all of the editing in progress is lost.
Furthermore, it would be nice to be able to input repeating holidays or events. For example, New Year's Day is always on January 1st. Why do I have to scroll forward and manually input this holiday every year? It would be great to just set it and forget it.
Another addition I would love to see is the ability to mark jobs/projects as tentative or unconfirmed. This could be in the form of a checkbox that adds a gradient to the job so it looks different than the rest. Something simple to differentiate it from confirmed projects is all I'm looking for.
Alternatives Considered
Resource ManagementReasons for Choosing Resource Guru
Resource Guru offers a more professional looking service with the ability for our field engineers to sync their schedule to their own calendar service.Switched From
Google Sheets- Industry: Computer Software
- Company size: 1,001–5,000 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 4.0 /10
RESOURCE GURU - ok for small and medium companys and/or not too demanding user
Reviewed on 2020-02-07
We use it for micro and macro managing of our team. For bigger companies such as ours it is not...
We use it for micro and macro managing of our team. For bigger companies such as ours it is not flexible enough. Reasons as listed above.
Pros
I LOVE the sayings from the sitting guru on the upper right side on the dashboard.
Cons
I miss certain features or find them not to be optimal for end user:
- Colouring certain project or client, without influencing dashboards in other offices worldwide, who happen to work on the same project or client (if I want to mark it regionally)
- Search function is not successfully applicable (you dont't get clean results, without clutter)
- Not optimal print option for weekly overview (Guru in the middle, format wrong)
- Copy function only with shift key + draging the selected entry to duplicate it somewhere else
- Reports export to excell is not usable without modifying the excell spread sheet
- Complicated weekend bookings
Response from Resource Guru
Hi Ana
I'm sorry to hear that you've had some difficulties. I wanted to let you know that we have plans to release custom fields for bookings in future, and this should help you to categorise individual bookings without having to use the "Color by" setting.
When you filter resources you will see all bookings which have been made for them, and we are currently working on a dedicated project/client view to make it even easier to focus in on bookings for specific projects/clients.
Resource Guru was designed to be used as an online tool, so we don't have a print feature right now but we do plan to support printing in future.
I can see you discussed the report downloads with our team and I'd recommend you use the XLSX file rather than the CSV file.
When it comes to booking at the weekend, if your resources aren't normally availability you can create an availability exception as shown here https://bit.ly/31H5S6C You can also flag overtime!
Hope this helps :)
Thanks
Kat
- Industry: Medical Devices
- Company size: 10,000+ Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
Awesome Tool for Resource Management
Reviewed on 2021-03-01
We moved from a home-grown Excel sheet to Resource Guru and it has made a HUGE improvement in...
We moved from a home-grown Excel sheet to Resource Guru and it has made a HUGE improvement in employee satisfaction, clarity of assignments, and projecting resource constraints and availability.
Pros
Easy to use! Straight-forward user interface.
Cons
I would love to see an easy way to see date/time of when an entry was placed on the schedule and who placed it there. It would be nice to have an "audit" trail of what changed, when, and by whom.
Response from Resource Guru
Hi Russ
Thanks for sharing your feedback :) We don't currently support a timesheets feature, but this is firmly on our roadmap for the future.
In the meantime you might be able to create your own DIY activity log by sending changes in your account to a spreadsheet using Zapier. You can read about using the Zapier integration here https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app
I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!
Thanks,
Michelle
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 9.0 /10
Highly recommended
Reviewed on 2023-04-12
I have used Resource Guru for almost a decade now and I would be at pains to switch to anything...
I have used Resource Guru for almost a decade now and I would be at pains to switch to anything else.
Pros
Easy to use and intuitive functionality. Unlike a lot of other management software, with Resource Guru it's clear and obvious how to use it and it's functionality and features. It's so simple yet usefull that all members of the team can pick it up quickly and use it daily.
Cons
It only really does one function. But it does that function very well instead of spreading itself to thin.
Reasons for Switching to Resource Guru
Easy to use and intuitive functionality. Not a lot of Project Management tools include scheduling functionality, and those that do don't do it as well as Resource Guru.Resource Guru FAQs
Below are some frequently asked questions for Resource Guru.Q. What type of pricing plans does Resource Guru offer?
Resource Guru offers the following pricing plans:
- Starting from: US$4.16/month View Pricing Plans
- Pricing model: Subscription
- Free Trial: Available
30-day free trial, no credit card required. Grasshopper: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Blackbelt: $8/user/month (billed monthly) or $6.65/user/month (billed annually). Master: $12/user/month (billed monthly) or $10/user/month (billed annually).
Q. Who are the typical users of Resource Guru?
Resource Guru has the following typical customers:
2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Resource Guru support?
Resource Guru supports the following languages:
English
Q. Does Resource Guru support mobile devices?
Resource Guru supports the following devices:
Q. What other apps does Resource Guru integrate with?
Resource Guru integrates with the following applications:
Google Calendar, Microsoft Outlook, Zapier
Q. What level of support does Resource Guru offer?
Resource Guru offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat
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