Asana is a work management solution that enables team collaboration and communication. Use Asana to manage initiatives, create projects, and then to create tasks within these projects. Assign tasks to your teammates, add them as task followers, share projects with them, or mention them in task comments to keep everyone in the loop.
Asana removes the need for spreadsheets and email in order to collaborate and communicate around projects. Share notes on task descriptions and upload attachment to tasks, follow and search public tasks, combine related tasks with one click, organize tasks by priority, establish your workflow, receive notifications on updates and task completions, and add due dates to tasks. You then receive notifications for all tasks you're assigned, work you care about, or projects you're a member of in your Asana Inbox.
Asana enables teams to plan, organize, and track the progress of each teammates tasks. The multiple workspaces give you a place to organize multiple teams, projects and tasks and to stay updated on progress without the need for back-and-forth email threads.
The Asana mobile app for iOS and Android provides access to Asana no matter where you are. You can also add and access data in Asana programmatically through a simple REST API.
Pros
Asana's visually engaging and provides an easy at-a-glance view of projects depending on the template you've chosen for a group/project. In addition, its customization allows for easy task management and tailoring to your organizations needs.
Cons
As a newer user, I found that also having too many options made me feel some decision fatigue. I wasn't sure which template to pick but it took some experimenting and onboarding with Asana's team to figure out what worked for my organization. We currently use it for marketing projects internally and it is being used daily which has been helping workloads and making sure that the team is aware of what is going on.
Before we found Asana, we were having difficulties in communicating all project needs, deadlines, and expectations. With 9 members on our marketing team, sometimes details can get lost in the daily shuffle or smaller tasks may be pushed to the bottom of the list to make time for those higher priority projects. As this happened, some projects were getting overlooked and deadlines were missed. Then and there, we decided we needed a platform where the entire team can input projects, deadlines, detailed notes, and expectations. Back and forth communication is key when running a large team, and this has allowed us to give instant feedback and ask questions directly under a specific task.
If we do ever need to push out a deadline, you can make changes to any of the tasks/sub-tasks. Then, notifications can be sent out via email or desktop alerts. That notifies any user associated with the task that something on it has been changed. This feature of Asana has also been a major asset to our team.
Lastly, the calendar feature, showing all present and future tasks, has been a much needed addition to Asana over the last few years. When we thought Asana couldn't be more streamlined, it upgraded to add in the calendar! Seeing everything in an overall view on the calendar is very helpful, rather than just seeing the tasks laid out in list form. It helps us to see everything in a more "big picture" view, so that smaller projects aren't forgotten and deadlines aren't missed.
Pros
The best feature of Asana is the ability to share tasks, deadlines, notes, and projects with team members. By linking our entire team on one platform, it has streamlined our review and turnaround process. There are no gaps in communicating what is needed on a project and when its due date is expected. This has been invaluable to our team! You can assign each team member a task, the date it's due, and add notes to clarify things.
Cons
Truly, I cannot think of a single thing we dislike about Asana - the capabilities are exactly what we were looking for. It is easy to use and has updated over the years to match trends and the growing needs of its users.
the overall experience of asana is very goo, its a well built and well designed system that I can imagine I will be using for a long time to come.
Pros
one of the things that stands out to me as a designer, is intact the UI. love the colours and the features of the system. also its a nice touch adding in the little animations when tasks are completed
Cons
the only think I would say I sometimes have an issue with is the emails that I receive from the system. every now and then I will get an email that has a title but has no information about the overarching task, it would be very helpful if you could add in a parent task description or even an excerpt to just to give you some relevance to what the ticket is about
Switching to Asana made it easier for me to set goals, track my progress, and stay ahead of the game when it comes to managing my case load.
Pros
Asana helps me keep on top of the tasks, due dates, and sub-tasks that I need to be getting done. Unlike other case management/time management software, Asana actually works! Being able to see everything in one place helps me be able to better prioritize my tasks and make sure nothing slips through the cracks.
Cons
This is a very small thing, but one of the only things I have found that I do not enjoy is when I am on my list of tasks I am unable to move all tasks within a Section at once. I can move the Section title, but then I need to move every task individually. I wish I could drag and drop things around in batches.
Pros
The user interface is great - it's easy to jump in and start using it, and then to get better at using some of the amazing features of it. Our team has different levels of users, including people that are less comfortable using new tech, and Asana's flexibility allows them to use it less often and less thoroughly, while other users like myself plan entire projects start to finish, with high levels of granularity, directly in Asana.
Cons
This is a bit of a technical detail, but we are a sub-unit of several teams, in a college, in a university, and so we share our domain name (@xxxx.edu) with the global university, so we weren't able to get the company style account, rather than a basic premium account, which makes dealing with a ton of projects a bit unruly, and a privacy concern. Our fix was to make all the projects private and only share them with who needs access.
Asana Basic:
Free
Asana Premium:
$9.99 per user, per month (billed annually)
$11.99 per user, per month (billed monthly)
Asana Business:
$19.99 per user, per month (billed annually)
$23.99 per user, per month (billed monthly)
Asana Enterprise:
Contact Asana for pricing information.
- Organize your work into shared projects as lists or kanban boards for your initiatives, meetings, and programs.
- Use Timeline, a Gantt-style view, to see how each piece of your project fits together so you can start projects on the right foot and hit your deadlines.
- Keep the same task in multiple projects to show work in different contexts without duplicating efforts.
- Prevent accidental changes to your projects or templates by allowing certain project members to make only task comments, while still giving them access to information in the project.
- Comment directly on a task, to clarify exactly what needs to be done, and mention teammates or other work in Asana so everyone and everything stay connected. Quickly acknowledge tasks with pre-populated quick responses.
- Share the current state of the project with stakeholders and populate Portfolios with this information.
- Use My Tasks to plan your day with a prioritized to-do list.
- Track all your initiatives with project Portfolios. Portfolios show you the real-time status, priority, and progress of all your projects, so you have an accurate view of how you’re tracking toward your goals.
- See any list of tasks on a Calendar to get a clear view of when work is due.
- Create teams to organize your projects and connect teammates with a shared calendar and conversations. You can also control team privacy settings.
- Limit access to any project, create hidden teams for sensitive work, or make public teams and projects for access by your entire organization.
- Designate Organization admins who can add, remove, and manage members and their settings, and enforce password complexity. Asana Enterprise customers have additional controls with SAML and our Admin API.
- Integrate with other tools your team already uses, like G Suite, Slack, Microsoft, Chrome, Github, and more.
- Asana's mobile app helps you track work and stay up to date on the go. Just like the web app, you can use it to create tasks and projects, have conversations about them, and get updates on their progress on and offline.
Below are some frequently asked questions for Asana.
Asana offers the following pricing plans:
Starting from: $10.00/month
Pricing model: Free, Subscription
Free Trial: Available
Asana Basic:
Free
Asana Premium:
$9.99 per user, per month (billed annually)
$11.99 per user, per month (billed monthly)
Asana Business:
$19.99 per user, per month (billed annually)
$23.99 per user, per month (billed monthly)
Asana Enterprise:
Contact Asana for pricing information.
Asana offers the following features:
Asana has the following typical customers:
Large Enterprises, Mid Size Business, Small Business
Asana supports the following languages:
English, French, German, Japanese, Portuguese, Spanish
Asana has the following pricing plans:
Free, Subscription
Asana supports the following devices:
Android, iPhone, iPad
Asana integrates with the following applications:
Bitium, Cronforce, DEEP Intranet, Dropbox, Glip, Hubstaff, SeamlessGov, Slack, Usersnap, Zapier
Asana offers the following support options:
FAQs, Forum, Knowledge Base, Online Support, Video Tutorials
Asana is a great platform for designers and marketing teams but may not the perfect solution for more business-finance oriented individuals. Asana feels like an upgraded Basecamp and Zoho with pretty visuals, fun integration, and task/priority management in a nutshell.