--- description: Detailed reviews on When I Work based on features, pricing, usability, and ratings. Get a quick overview advantages and disadvantages. Compare When I Work with similar products. image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png title: When I Work Reviews, Prices & Ratings | GetApp Canada 2026 --- Breadcrumb: [Home](/) > [Employee Scheduling Software](/directory/583/employee-scheduling/software) > [When I Work](/software/90360/when-i-work) # When I Work Canonical: https://www.getapp.ca/software/90360/when-i-work Page: 1 / 53\ Next: [Next page](https://www.getapp.ca/software/90360/when-i-work?page=2) > Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily. Team members can receive staff schedules via notification, email, or text. It offers a time \& attendance module to let employees use a mobile time clock through a custom device or a terminal. > > Verdict: Rated **4.5/5** by 1300 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Key benefits of When I Work Visualization tools allow for insight into workload \& overtime. Staff communication tools facilitate easy shift changes and other updates. Free apps for iPhone and Android lets the workforce carry the schedule in their pocket. Time saving features, such as schedule templates reduce hours spent scheduling and saves money. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.5/5** | 1300 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support Software | 4.4/5 | Based on overall reviews | | Value for Money | 4.4/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: When I Work - **Location**: Minneapolis, US - **Founded**: 2010 ## Commercial Context - **Starting Price**: US$2.50 - **Pricing model**: Per User (Free Trial) - **Pricing Details**: Single location plans start at $2.50 per user per month. When I Work is offered as a subscription on a month-to-month basis. There are no long-term contracts and a credit card is NOT required to start a free trial. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based - **Supported Languages**: English - **Available Countries**: Australia, Canada, Germany, Ireland, Netherlands, New Zealand, Singapore, South Africa, United Kingdom, United States ## Features - API - Access Controls/Permissions - Accounting Integration - Activity Dashboard - Activity Tracking - Activity/News Feed - Alerts/Notifications - Appointment Scheduling Software - Approval Process Control - Attendance Management - Attendance Tracking Software - Automated Scheduling - Automatic Time Capture - Availability Management - Billable & Non-Billable Hours - Budgeting/Forecasting - Calendar Management - Calendar Sync - Class Scheduling - Client Database ## Integrations (19 total) - 321Forms - Access PeopleHR - Crew - GoCo - Google Calendar - Google Workspace - Gusto - Gusto - Meta for Business - OnPay - PayPal - Paychex - QuickBooks Online - QuickBooks Online Advanced - Rippling ... and 4 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base Software - Chat ## Category - [Employee Scheduling Software](https://www.getapp.ca/directory/583/employee-scheduling/software) ## Related Categories - [Medical Scheduling Software](https://www.getapp.ca/directory/68/medical-scheduling/software) - [Restaurant Management Software](https://www.getapp.ca/directory/196/restaurant-management/software) - [Salon Software](https://www.getapp.ca/directory/212/salon/software) - [Scheduling Software](https://www.getapp.ca/directory/233/scheduling/software) - [Time Clock Software](https://www.getapp.ca/directory/265/time-clock-attendance/software) ## Alternatives 1. [Connecteam](https://www.getapp.ca/software/105401/connecteam) — 4.6/5 (5321 reviews) 2. [Wageloch](https://www.getapp.ca/software/2081559/wageloch) — 4.5/5 (265 reviews) 3. [Findmyshift](https://www.getapp.ca/software/100306/findmyshift) — 4.6/5 (1204 reviews) 4. [7shifts](https://www.getapp.ca/software/101735/7shifts-restaurant-scheduling) — 4.7/5 (1212 reviews) 5. [Deputy](https://www.getapp.ca/software/90831/deputy) — 4.6/5 (775 reviews) ## Reviews ### "Saves a lot of time" — 5.0/5 > **Jenica** | *January 26, 2026* | Education Management | Recommendation rating: 9.0/10 > > **Pros**: Since employees could clearly see their schedules in real time, the app helped reduce scheduling conflicts and miscommunication. It also saves a lot of back and forth with the employees compared to manual scheduling. It is also user-friendly. > > **Cons**: The overall look could use a little updating to achieve a modern look, similar to the apps and tools we use today. > > Overall, it is very positive and easy to use. In my role as Executive Assistant, it has saved me a lot of time to focus more on other tasks because the repetitive tasks are already taken care of by When I Work. This tool has saved me from miscommunication and scheduling conflicts many times. ----- ### "Great App for planning workshifts" — 5.0/5 > **Jim** | *February 25, 2026* | Import & Export | Recommendation rating: 9.0/10 > > **Pros**: Very easy implementing and also working with the system. The setup process was smooth and did not require much technical knowledge, which saved us a lot of time. The interface is clear, intuitive, and user-friendly. Our staff quickly learned how to use it without needing extensive training. It has improved our daily workflow and made several tasks more efficient. The system feels reliable and stable, and we have not experienced any major issues. Overall, it has been a very positive experience, and I would definitely recommend it to other companies looking for a simple and effective solution. > > **Cons**: The app could be clearer to use, as the web page is much easier and more intuitive in use overall today\!\!\! > > My overall experience with When I Work has been very positive. It makes scheduling quick and simple, and it’s easy to communicate with staff through the platform. The interface on the web is especially clear and user-friendly, which helps us save time every week. Our team finds it easy to check schedules, swap shifts, and stay updated. It has improved our organization and reduced confusion. The app could be slightly clearer, but overall it’s a reliable and efficient tool that has made workforce management much easier for our business. ----- ### "When I work -didn’t work for me." — 3.0/5 > **Verified Reviewer** | *May 8, 2026* | Veterinary Software | Recommendation rating: 0.0/10 > > **Pros**: Shared info with employees with ease, kept all staff aware of their scheduled work times and was easy to switch shifts if needed. > > **Cons**: Cumbersome to use and takes too much time to get scheduled time set and set up was confusion central. > > Not empressed with the platform and felt it was too much work compared to the implied benefits. Would not recommend. ----- ### "Very intuitive program" — 5.0/5 > **Laura** | *July 7, 2026* | Translation & Localization | Recommendation rating: 10.0/10 > > **Pros**: I enjoyed as a consumer to ease of picking up extra works shifts, and seeing my schedule as a whole. Also, it integrates with my Google Calendar so I am able to see my other tasks side by side with my WIW tasks. Very user friendly\! > > **Cons**: Nothing so far\! It has been very intuitive for moving schedules and swapping shifts easily\! I have used it to for basic activities like offering up shifts and accepting new assignments. Very easy to use\! > > I have enjoyed the ease of working with When I Work so far and no glitches or any issues. Great product\! ----- ### "Good for the Value" — 4.0/5 > **Verified Reviewer** | *January 28, 2026* | Entertainment | Recommendation rating: 7.0/10 > > **Pros**: Great for a small team that you're looking to schedule. Maid fairly simple and easy to ues for anyone. > > **Cons**: The Mobile version can be difficult to use as an admin. Certain things are hard to find unless you are on the desktop version. > > All around good for the money, if you're not looking for something that has too many bells and whistles, you wouldn't use ----- Page: 1 / 53\ Next: [Next page](https://www.getapp.ca/software/90360/when-i-work?page=2) ## Links - [View on GetApp](https://www.getapp.ca/software/90360/when-i-work) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-CL | | | es-CO | | | es-MX | | | fr | | | fr-BE | | | fr-CA | | | nl | | | nl-BE | | ----- ## Structured Data