About Expensify

Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.

Pricing starting from:

US$4.99/month

  • Free Trial
  • Free
  • Subscription

Key benefits of Expensify

  • Track and submit receipts and expenses
  • Next-day direct deposit reimbursement
  • Mileage and GPS tracking
  • Automatic credit card import
  • Works with receipts in any currency
  • Corporate card reconciliation
  • Candidate reimbursement
  • Per diem functionality
  • Accounting integrations (QuickBooks, Xero, NetSuite, Intacct, and more!)

  • Devices

    Business size

    S M L

    Markets

    United States, Canada, United Kingdom, Australia

    Supported Languages

    English

    Pricing starting from:

    US$4.99/month

    • Free Trial
    • Free
    • Subscription

    Images

    Approve or reject expense reports via mobile
    Approve or reject expense reports via mobile
    Categorize, tag and group expenses in a report
    View 5 more
    Expensify screenshot: Approve or reject expense reports via mobile Expensify screenshot: Approve or reject expense reports via mobile Expensify screenshot: Categorize, tag and group expenses in a report Expensify screenshot:

    Features

    Total features of Expensify: 62

    • ACH Payment Processing
    • API
    • Access Control
    • Account Reconciliation
    • Accounting Integration
    • Accounting Management
    • Activity Dashboard
    • Activity Management
    • Administrative Reporting
    • Alerts / Escalation
    • Approval Process Control
    • Automated Expense Input
    • Automatic Notifications
    • Billing & Invoicing
    • Business Intelligence
    • Cash Flow Management
    • Categorization
    • Compliance Management
    • Credit Card Integration
    • Custom Fields
    • Customizable Reporting
    • Dashboard Creation
    • Data Import
    • Data Import/Export
    • Direct Deposit
    • Duplicate Detection
    • ERP Integration
    • Electronic Payments
    • Expense Claims
    • Expense Tracking
    • Fraud Detection
    • GPS
    • Gamification
    • Mobile Alerts
    • Mobile Integration
    • Monitoring
    • Multi-Country
    • Multi-Currency
    • Multi-Location
    • Offline Access
    • PCI DSS Compliance
    • Permission Management
    • Policy Management
    • Project Accounting
    • QuickBooks Integration
    • Real Time Data
    • Real Time Monitoring
    • Real Time Notifications
    • Real Time Reporting
    • Real Time Updates
    • Receipt Management
    • Reimbursement Management
    • Reporting & Statistics
    • Role Management
    • Route Management
    • Scheduled Reporting
    • Search Functionality
    • Single Sign On
    • Spend Control
    • Tagging
    • Third Party Integration
    • Travel Management

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    Reviews

    Overall rating

    4.4 /5
    (790)
    Value for Money
    4.3/5
    Features
    4.3/5
    Ease of Use
    4.4/5
    Customer Support
    4/5

    Already have Expensify?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 790
    Jeff S.
    Overall rating
    • Industry: Religious Institutions
    • Company size: 51-200 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Awesome software!

    Reviewed on 2019-10-19

    Overall, it has been very pleasant. The staff reply to email questions quickly and work hard when...

    Overall, it has been very pleasant. The staff reply to email questions quickly and work hard when there are errors.

    Pros

    As an approver of expenses, it is easy to reject wrongly submitted lines and tell the staff why. It is easy to approve and reimburse! They work hard to keep all major credit cards connected.

    Cons

    While it would be nice, it is hard to connect to every possible credit card and bank. My personal bank credit card does not connect for auto import.

    Nate P.
    Overall rating
    • Industry: Legal Services
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Expensify Expense Tracking

    Reviewed on 2019-08-14

    I originally used this software because it was the most straight forward "fool proof" software that...

    I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.

    Pros

    The feature that won me over is the softwares ability to extract the necessary relevant information from a picture of the receipt and its reliability to accurately create an expense entry automatically. The other feature that really stands out is the dedicated email address you have to send receipts to the app. This feature is great because of rules i have established in outlook so that any "receipts" from certain companies automatically gets forwarded to my Expensify account.

    Cons

    Occasionally, when I was trying to submit a few large reports the app would freeze up on me. Otherwise I cannot think of any negative experiences I have had with Expensify.

    Verified Reviewer
    Overall rating
    • Industry: Computer Software
    • Company size: 1,001-5,000 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Absolutely a joy to use

    Reviewed on 2020-12-10

    Expensify makes it easy for employees to submit timely reimbursements, whether from their phones or...

    Expensify makes it easy for employees to submit timely reimbursements, whether from their phones or the browser. On the other side, Expensify also makes it very easy for the expense administrator to approve reports.

    Pros

    The UI is so snappy and intuitive to use. Uploading receipts, finding what category to use, finding out if your expense is over budget--the UI tells you all exactly where you expect it.

    Cons

    This isn't inherent to the product itself, but I found customer support difficult to deal with. When I ran into a bug where the reports I had previously submitted disappeared, I had to wait a few days before they got back to me via email and their first question was basically "are you sure you had submitted them before?"

    Verified Reviewer
    Overall rating
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 1.0 /10

    Expensify overcharges for their "Corporate" platform and becomes useless once your bank feed...

    Reviewed on 2018-01-31

    Was ok and saved time, before it broke.

    Was ok and saved time, before it broke.

    Pros

    Ease of launch, mobile app works decently well. Onboarding support was decent, but sadly short-lived. They still offer monthly pricing. If you're tempted to try their Corporate or higher plan, DO NOT sign on to their annual pricing plan, see below for why.

    Cons

    Google "expensify known issues". Review the list of the corporate cards that they don't support. Be aware that they are not disclosing the many other corporate cards that their platform doesn't support.
    If you're lucky enough to use one of the corporate cards that they are currently supporting, be aware that their connection to your bank feed can break at any time. Generally, this will happen after your promotional period has ended and after your onboarding support contact has moved on.
    Once the bank feed breaks you're left with only chat support, which will take an average of 12 hours or more to respond to you.
    When chat support responds, it's clear that they are pasting from support scripts that have no relevance to your situation. Most responses will assume you're on a Team plan, and initially offer troubleshooting steps aimed at those clients. You'll have to explain that you're a Corporate client.
    Once you explain this, you'll wait another 12 hours for a response from someone who hasn't read the prior communication chain and you'll have to explain yourself again. this sort of back-and-forth goes on for some time.
    Eventually you'll get them to admit that the only work-around for a broken corporate card bank feed is a manual CSV import through each individual's account.
    Don't expect any meaningful response or acknowledgement if you bother to question the fees you're paying for broken corporate access. They will not listen and will not offer any discount or refund.

    Response from Expensify

    Hi there, thank you for leaving your feedback! I apologize for the issues you've run into but definitely want to clarify a few things:

    Re: corporate card connections. Bank connections may break for any variety of reasons, including (but is not limited to) bank maintenance, connection issues, changes in usernames/passwords, and more. Unfortunately most of these are out of our hands, but we do keep an updated list of known issues here: https://docs.expensify.com/setup-for-submitters/advanced-configuration-for-submitters/bank-import-faqs-and-known-issues.

    Re help responses. We definitely don't want to have you waiting 12 hours for a response and it doesn't help that there are a lot more help requests coming in at the end/beginning of a month around billing time. I've let the team know of your concerns and will continue to improve on our response times, especially during busy periods.

    Thanks for bringing these issues to our attention!

    Lee B.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 1.0 /10

    Political propaganda spammers!

    Reviewed on 2020-10-23

    It was great until they started to send political spam.

    It was great until they started to send political spam.

    Pros

    Expensify makes it easy to intake business expenses.

    Cons

    Last night Expensify sent a political spam email to all our employees! Unprofessional and abusive use of customer data. I would recommend against Expensify for this reason. Using their platform to promote their political views is tone-deaf and a waste of everyone's time.

    Showing 5 reviews of 790 Read all reviews

    Expensify FAQs

    Below are some frequently asked questions for Expensify.

    Expensify offers the following pricing plans:

    • Starting from: US$4.99/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    For pricing details, visit: https://use.expensify.com/pricing Individuals can use Expensify for free with up to 5 SmartScans per month. There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software. 1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses. 2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work. 3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping. 4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements. Streamline your expense management workflow with a free trial!

    Expensify offers the following features:

    • Account reconciliation
    • Accounting integration
    • Accounting management
    • Advanced policy enforcement
    • Advanced tax tracking
    • Android, iPhone, Blackberry, & Windows Phone apps
    • Approval process control
    • Auditor access control
    • Auto-reimbursement with direct deposit & PayPal
    • Automated expense input
    • Automated reporting & submitting
    • Billing & invoicing
    • Categorization
    • Compliance management
    • Corporate card reconciliation
    • Corporate card support
    • Credit card and bank import
    • Credit card integration
    • Custom business logic
    • Custom fields
    • Data import
    • Data import/export
    • Duplicate expense detection
    • ERP Integration
    • Electronic Payments
    • Expense Tracking
    • Expense claims
    • Export to major accounting packages
    • Flexible travel integrations
    • Fraud detection
    • GL code mapping
    • Inbox & guided review
    • Mileage tracking
    • Mobile Alerts
    • Mobile Integration
    • Multi-currnecy
    • Multi-level tagging
    • OCR receipt scanning
    • Offline mode
    • One click export
    • PCI compliance
    • Permission management
    • Project accounting
    • QuickBooks integration
    • Real time expense reports
    • Real time travel notifications
    • Receipt management
    • Reimbursement management
    • Role management
    • SAML SSO
    • Scheduled Reporting
    • Search Functionality
    • Third party integration
    • Time entry
    • Travel Management

    Expensify has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

    Expensify supports the following languages:

    English

    Expensify supports the following devices:

    Android, iPhone, iPad

    Expensify integrates with the following applications:

    Bitium, Clearlogin, Mavenlink, NetSuite, Sage Intacct, Salesforce Sales Cloud, Stripe, TSheets, Workato, Xero

    Expensify offers the following support options:

    FAQs, Knowledge Base, Online Support, Video Tutorials, Forum

    Related categories

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