About Notion

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas, thoughts or plans.

Notion allows businesses to build and maintain a knowledge base for multiple topics such as task instructions, coding guidelines, HR workflows, and more. With the built-in calendar and kanban boards, users can create roadmaps and monitor tasks based on completion status, category, priority, or assigned team members. In order to enhance collaboration, team members can add comments on tasks and projects in order to start discussions.

Notion comes with an application programming interface (API), which enables businesses to integrate the system with several third-party solutions including Slack, Figma, and InVision. It enables users to create to-do lists, prepare meeting notes, and set up weekly agendas on a unified platform.

Pricing starting from:

US$4.00/month

  • Free Version
  • Free Trial
  • Subscription

Business size

S M L

Deployment

  • Cloud-based
  • On-premise

Markets

United Arab Emirates, Austria, Australia, Brazil, Canada, China, Germany, France, United Kingdom, Ireland, India, Italy, Japan, Mexico, Netherlands, New Zealand, Singapore, United States, South Africa

Supported Languages

English, French, Japanese, Korean

Pricing starting from:

US$4.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Notion Software - Notion company wiki
Notion Software - Notion product roadmap
Notion Software - Notion meeting notes
Notion Software - Notion personal tasks
Notion Software - Content Calendar
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Notion video
Notion Software - Notion company wiki
Notion Software - Notion product roadmap
Notion Software - Notion meeting notes
Notion Software - Notion personal tasks
Notion Software - Content Calendar

Features

Total features of Notion: 103

  • @mentions
  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Activity/News Feed
  • Agile Methodologies
  • Annotations
  • Approval Process Control
  • Archiving & Retention
  • Brainstorming
  • Budget Management
  • Calendar Management
  • Cataloging/Categorization
  • Collaboration Tools
  • Commenting/Notes
  • Communication Management
  • Configurable Workflow
  • Contact Management Software
  • Content Management System (CMS) Software
  • Create Subtasks
  • Customizable Dashboard
  • Customizable Fields
  • Customizable Templates
  • Dashboard Software
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Generation Software
  • Document Management Software
  • Document Storage
  • Drag & Drop
  • File Management
  • File Recovery
  • File Sharing Software
  • Forecasting
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Handwriting Recognition
  • Idea Management Software
  • Import Tasks
  • Issue Management
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management Software
  • Meeting Management
  • Meeting Notes
  • Milestone Tracking
  • Mobile Access
  • Multi-Device Support
  • Multi-Language
  • Multiple Projects
  • No-Code
  • Notes Management
  • Offline Access
  • Parent Task
  • Performance Metrics
  • Planning Tools
  • Portfolio Management
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Real Time Editing
  • Real-time Updates
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Requirements Management Software
  • Resource Management Software
  • Search/Filter
  • Self Service Portal
  • Spreadsheet View
  • Status Tracking
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Template Management
  • Templates
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • Timeline Management
  • To-Do List
  • Traditional Methodologies
  • Version Control
  • Visualization
  • Wiki
  • Workflow Configuration
  • Workflow Management Software

Alternatives

Evernote Teams

4.4
#1 Alternative to Notion
Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach...

Trello

4.5
#2 Alternative to Notion
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

Asana

4.5
#3 Alternative to Notion
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

Confluence

4.4
#4 Alternative to Notion
Confluence is a shared workspace to create and manage all your work. From product roadmaps to creative briefs, help...

Reviews

Overall rating

4.7 /5
(745)
Value for Money
4.7/5
Features
4.6/5
Ease of Use
4.4/5
Customer Support Software
4.6/5

Already have Notion?

Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 745
Jose J
Overall rating
  • Industry: Information Technology & Services
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Everyday note-taking, organization and brainstorming tool

Reviewed on 2022-07-28

So far it has been a great experience for me and my team. Notion has turned into an app that is...

So far it has been a great experience for me and my team. Notion has turned into an app that is always open on the computer, just like the email client.

Pros

In our case as a digital assets and marketing company, we need to keep track of many clients and projects. The database feature in Notion allows us to create custom databases where we can filter, search, update and share easily with our clients.

Cons

Maybe it's because of our business type, we don't use Notion for our own project management tasks. However, we discuss and collaborate every day in Notion to deploy our project management tasks in another tool.

Dennis
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

A vital tool

Reviewed on 2022-07-08

The initial learning curve* is sooooooo worth it; I now manage just about everything through...

The initial learning curve* is sooooooo worth it; I now manage just about everything through Notion. For me, it's the '2nd brain' that the likes of Tiago Forte bang on about (and with good reason) - I'm more organised, more productive and less stressed.

*Only to use it more extensively; if you just want an Evernote or OneNote alternative, it's as easy as they are)

Pros

Enables me to record, note and plan things in whatever way works best at the time, and then find it again, instantly!

Cons

As a new user, it takes a little planning to maximise some of its benefits; I needed to rethink the structure behind many things that had previously existed purely as notes.

Alternatives Considered

Evernote Teams

Reasons for Choosing Notion

The database structure of Notion meant I could stop having to record the same things in multiple places.

Switched From

Microsoft OneNote

Reasons for Switching to Notion

More comprehensive and more flexible in other products we could link it to.
Verified Reviewer
Overall rating
  • Industry: Facilities Services
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 8.0 /10

Good content and task management tool

Reviewed on 2022-07-21

It's been good so far, now when I have finally learned to use it, it feels good to use it.

It's been good so far, now when I have finally learned to use it, it feels good to use it.

Pros

WelI I have used Notion to make a unified content repository at my organization and share it with my colleagues.

Cons

Initially it was difficult for me to understand and I had to watch youtube videos to walk myself through it.

Ed
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Best tool I use on a daily basis to ideate and take notes

Reviewed on 2022-06-02

The best app I use on a daily basis and couldn't live with out it

The best app I use on a daily basis and couldn't live with out it

Pros

The ability to ideate in the moment and document my thoughts and ideas in real-time through typing and dictation is amazing and being able to link to other pages and podcasts and videos as well as upload images and access an image library, just to mention a small number of the amazing features of this app that I use on a daily basis

Cons

At this point I don't have the ability to search words in my uploaded handwritten paper notes

Alternatives Considered

Google Keep and Evernote Teams

Reasons for Choosing Notion

Evernote was not developing their features as quickly as Notion and Notion offered features and functionality that Evernote didn't have at the time

Switched From

Evernote Teams

Reasons for Switching to Notion

More features and functionality
Fady
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Best Free Multi-Function Note Taking App

Reviewed on 2022-07-13

I have tried too many note-taking apps, but Notion is unique, it allows me to manage my entire...

I have tried too many note-taking apps, but Notion is unique, it allows me to manage my entire life, and it provides me a value that some other paid apps can not provide, I use it on a daily basis.

Pros

The content and database management features are awesome, the way you can structure the page is totally flexible, sharing notes and templates can not be easier, and there are no limits on ideas that you can make for managing your database.

Cons

the phone app is not so powerful, there are a lot of features that may be overwhelming to you, the security for this software is not %100 great, and sometimes when I use a long text page it some lags happen.

Alternatives Considered

ClickUp

Reasons for Choosing Notion

the flexibility of Notion is more powerful.

Switched From

Evernote Teams

Reasons for Switching to Notion

Notion is unique, it gives you no limit of what you can do with it.
Showing 5 reviews of 745 Read all reviews

Notion FAQs

Below are some frequently asked questions for Notion.

Notion offers the following pricing plans:

Notion is offered across four pricing plans and scales with the number of features, outlined below: Free Personal: $4/month (billed annually) or $5/month (billed monthly) Team: $8/month/member (billed annually) or $10/month/member (billed monthly) Enterprise: Please contact Notion directly for pricing information

Notion has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

Notion supports the following languages:

English, French, Japanese, Korean

Notion supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Notion integrates with the following applications:

Evernote Teams, GitHub, Google Drive, InVision App, Notion, Quip, Slack, Trello, Twitter, Typeform, Zapier

Notion offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for Notion.