YAROOMS

4.6 (91)
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Your one-stop shop for an amazing workplace experience.

About YAROOMS

The YAROOMS Workplace Experience Platform is your one-stop shop for an amazing workplace experience. We offer easy-to-use solutions that help companies efficiently manage people and spaces in a flexible work environment, including:

* Desk booking - a powerful space booking solution for flexible workplaces, featuring an interactive floor map. From desks to parking lots - all spaces can be made bookable. You can allow on-demand booking from the desk pool (hot desking, hoteling) or designate permanent seats to your employees. Assign configurable properties (Dual monitor, Standing desk, etc.) to each desk and use them to search for the perfect seat. The module includes multiple workplace safety elements: capacity enforcement, physical distancing rules, check-in, screening questionnaire, emergency roles, etc. Using the workplace analytics section, you can see how the shared desks are used and optimize your workplace with data-driven decisions.

* Meeting room booking engine for an easy-to-follow room scheduling process. One shared space calendar keeps all bookings in a single place. Users only see what they have access to. Capacity enforcement, workplace services and "Report a problem" functionalities available. A comprehensive selection of room booking data helps you uncover space utilization and start rightsizing.

* Work planning - a calendar-like scheduling tool for everyone in your organization to plan their work arrangements (at home, in the office, out of office). You can define planning targets or work from home thresholds, align scheduling with occupancy parameters, and ensure planning visibility.

* AI workplace assistant - Yarvis, the YAROOMS AI chatbot currently available in Microsoft Teams, can quickly handle multiple reservations, schedule recurrent bookings, locate spaces with specific amenities, find colleagues in the office, and more.

* Visitor management system - manage guest records, ensure workplace security, streamline front desk operations, and optimize workplace resources using visitor analytics.

* Digital reception assistant - a digital reception app that allows you to manage visitor traffic, enable workplace compliance, and book spaces straight from the front desk. Employees can use it to perform their daily check-in. The application's UI is easily configurable so you can welcome visitors with a touch of your brand.

* Lobby display application, which enhances your workplace’s visibility by showing the booking status of all rooms in your office. The application's UI is easily customizable, so you can have an overview on the availability of spaces in your preferred format (list or cards) and colors.

* YAROOMS Mobile application, which makes rich desk and room booking capabilities and the interactive floor map available within a hand’s reach. Schedule your day wherever you are, whenever you need. Check in to spaces, answer workplace surveys and maintain full control over your personal agenda.

* Microsoft Teams integration - Install YAROOMS booking software as a Teams channel tab or a personal ribbon app and make it available to your entire user base in minutes. No prior training is needed to navigate YAROOMS in the familiar Microsoft Teams interface. Office spaces can be booked within seconds even by a first-time user.

* Room panel - an intuitive digital signage application to enhance workplace experience and improve meeting room usage. You can reserve an empty room with a few simple taps. Color-coded availability status helps prevent double bookings. If you need more time or you have finished the meeting earlier, extend or end your reservation at the door. Unused rooms can be released right away.

* Carbon dashboard that allows companies to monitor and report on the location’s CO2 Scope 2 emissions generated by the use of office facilities, as well as the company’s Scope 3 emissions that occur because of the employee commute.

Pricing starting from:

US$200.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of YAROOMS

YAROOMS is a complete Workplace Experience Platform with modern and easy-to-use solutions for desk and meeting room booking, carbon emissions tracking, hybrid work planning, digital signage and visitor management.

With focus on user-friendliness and efficiency, YAROOMS Workplace Experience Platform is fitted to all business sizes and needs. The Platform helps companies can manage all aspects of workplace experience: from simple space reservation to full hybrid work enablement. Just plug and play.

Our customers include financial institutions, government authorities, or educational institutions such as Columbia University, Dedalus, National Health Service, AAA, Dr. Martens, and Cerved. They report significant savings on real estate costs and employee time while experiencing a boost in scheduling efficiency and employee satisfaction. It's not just words - we want to make sure that you understand your ROI. Visit our blog to download the YAROOMS ROI guide: https://www.yarooms.com/blog/how-to-understand-measure-and-improve-your-roi-of-hybrid-workplace-technology-yarooms-roi-calculator

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Albania, Andorra, Anguilla, Antigua and Barbuda, Argentina and 107 others

Supported Languages

English, French, German, Italian, Spanish

Pricing starting from:

US$200.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

YAROOMS Software - Interactive floor map with advanced search functionality. Visually navigate your office for real-time occupancy and availability overview. Look up desks, desk features, or even your colleagues. Instantly locate your search results in the office.
YAROOMS Software - Yarooms mobile app: set your work hybrid work status, view your coworkers' work statuses and space bookings on the calendar,, and book any workspace you need for your day in the office: a desk, a meeting room, or even a parking spot.
YAROOMS Software - Yarvis, the Yarooms AI chatbot currently available on Microsoft Teams and Slack, handles complex workspace reservation tasks and improves scheduling workflows. Think of it as your smart AI-powered office assistant.
YAROOMS Software - Intuitive meeting room display application to enhance workplace 
experience and improve office utilization. Check room availability and book on the spot.
YAROOMS Software - Ensure you gather all the essential information before granting access, seamlessly and securely. Add one or more steps to your custom visitor registration process.
YAROOMS Software - Workplace analytics: visitor management.
YAROOMS Software - Workplace analytics: office utilization report.
View 9 more
YAROOMS video
YAROOMS video
YAROOMS Software - Interactive floor map with advanced search functionality. Visually navigate your office for real-time occupancy and availability overview. Look up desks, desk features, or even your colleagues. Instantly locate your search results in the office.
YAROOMS Software - Yarooms mobile app: set your work hybrid work status, view your coworkers' work statuses and space bookings on the calendar,, and book any workspace you need for your day in the office: a desk, a meeting room, or even a parking spot.
YAROOMS Software - Yarvis, the Yarooms AI chatbot currently available on Microsoft Teams and Slack, handles complex workspace reservation tasks and improves scheduling workflows. Think of it as your smart AI-powered office assistant.
YAROOMS Software - Intuitive meeting room display application to enhance workplace 
experience and improve office utilization. Check room availability and book on the spot.
YAROOMS Software - Ensure you gather all the essential information before granting access, seamlessly and securely. Add one or more steps to your custom visitor registration process.
YAROOMS Software - Workplace analytics: visitor management.
YAROOMS Software - Workplace analytics: office utilization report.

Features

Total features of YAROOMS: 95

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Scheduling Software
  • Approval Process Control
  • Attendance Management
  • Attendance Tracking Software
  • Automated Scheduling
  • Availability Indicator
  • Availability Management
  • Booking Management
  • Calendar Management
  • Calendar Sync
  • Calendar/Reminder System
  • Categorization/Grouping
  • Class Scheduling
  • Collaboration Tools
  • Color Codes/Icons
  • Contact Tracing
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Data Import/Export
  • Desk Availability Schedule
  • Desk Reservation
  • Digital Signage Software
  • Digital Signature Software
  • Document Management Software
  • Drag & Drop
  • Email Management Software
  • Email Reminders
  • Employee Directory
  • Employee Management
  • Employee Scheduling Software
  • Employee Self Service
  • Event Calendar
  • Facility Management Software
  • Facility Scheduling
  • Floor Plans & Maps
  • For Offices
  • Group Scheduling
  • Hot Desking
  • Internal Meetings
  • Maintenance Scheduling
  • Meeting Management
  • Meeting Room Booking
  • Microsoft Outlook Integration
  • Mobile Access
  • Mobile Alerts
  • Mobile App
  • Multi-Location
  • Occupancy Management
  • Online Booking
  • Payment Processing Software
  • Pre-Registration
  • QR Codes
  • Real-Time Data
  • Real-Time Notifications
  • Real-Time Reporting
  • Real-Time Updates
  • Real-time Scheduling
  • Registration Management
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Allocation & Planning
  • Resource Management Software
  • Resource Scheduling
  • Room Availability Schedule
  • Room Booking
  • SSL Security
  • Scheduling Software
  • Search/Filter
  • Self Check-In/Check-Out
  • Self Service Portal
  • Single Sign On Software
  • Space Management Software
  • Space Reservation
  • Surveys & Feedback
  • Sustainability Management
  • Team Calendars
  • Third Party Booking
  • Third-Party Integrations
  • Usage Tracking/Analytics
  • User Management
  • Utilization Reporting
  • Visitor Management Software
  • Visitor Tracking
  • Visual Analytics
  • Wayfinding
  • Workflow Management Software
  • iCalendar Support

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Reviews

Overall rating

4.6 /5
(91)
Value for Money
4.5/5
Features
4.6/5
Ease of Use
4.6/5
Customer Support Software
4.6/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 91
Verified Reviewer
Overall rating
  • Industry: Public Relations & Communications
  • Company size: 1,001–5,000 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 8.0 /10

YArooms review

Reviewed on 2020-04-15

Overall it does it's job. No complaints.

Overall it does it's job. No complaints.

Pros

It's a extremely straightforward tool. Anybody can intuitively use it without reading any help guide or training. It's like a calendar that you just book time slots for available meeting rooms. You won't go wrong with it.

Cons

Despite the simplicity of use for the Calendar, it might be much more appealing to the eye if it didn't look so analog. I'd also recommend to have a mobile app for both Apple IOS and Android.

Response from YAROOMS

Thank you for the review! We are constantly working on improving the user experience, and our mobile app is going to be launched next month.

Alicec
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Efficient and Flexible Classroom Booking Solution

Reviewed on 2024-08-01

Overall, the software is generally effective, offering easy and flexible scheduling for classroom...

Overall, the software is generally effective, offering easy and flexible scheduling for classroom bookings. It streamlines the process, making it user-friendly and adaptable to different needs.

Pros

This software is incredibly easy to use, offering a straightforward interface for flexible scheduling of classroom bookings. It also allows for simple rule-setting by different groups, making it adaptable to various needs.

Cons

While the software is generally effective, checking the classroom booking schedule on mobile devices can be challenging, which may hinder on-the-go access and management.

Sarah
Overall rating
  • Industry: Hospitality
  • Company size: 2–10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 7.0 /10

Satisfiying

Reviewed on 2024-06-20

Pros

Book my desk to organize my schedule for the next 2 weeks.

Cons

nothing for the moment. I appreciate YAROOMS.

Bertrand
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Long live the flex office!

Reviewed on 2024-10-10

quick and easy... Easy to use. No training required. Just click and there you have it.

quick and easy... Easy to use. No training required. Just click and there you have it.

Pros

Reservation, recap, overview... it's all there!

Cons

I have no negative comments to make. I hope I don't have any!

Chad
Overall rating
  • Industry: Mental Health Care
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 7.0 /10

Does What It Sets Out To Do

Reviewed on 2024-05-29

It works like it’s described. It’s dependable. It should continue to be updated to stay current,...

It works like it’s described. It’s dependable. It should continue to be updated to stay current, but its overall a decent experience

Pros

I like how easy it is to use. It works like it should, and it’s user friendly.

Cons

It just feels like a software program that has not been refined. It feels like it’s in beta testing. I think there needs to be constant feedback and implementation of feedback. However, I don’t know enough about this process, and it might be a very challenging process.

Response from YAROOMS

Thank you for reviewing Yarooms! Your feedback is invaluable in helping us improve our solution.

Showing 5 reviews of 91 Read all reviews

YAROOMS FAQs

Below are some frequently asked questions for YAROOMS.

YAROOMS offers the following pricing plans:

The Office, Corporate, or Enterprise pricing plans cater to different business sizes and needs, whether it’s simple space management or full hybrid work enablement. It’s simple: just pick one and pay for the features you need. More information: https://www.yarooms.com/pricing

YAROOMS has the following typical customers:

51–200, 201–500, 501–1,000, 1,001–5,000

YAROOMS supports the following languages:

English, French, German, Italian, Spanish

YAROOMS supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

YAROOMS integrates with the following applications:

Google Calendar, Google Meet, Google Workspace, Microsoft 365, Microsoft Outlook, Microsoft Teams, Okta, SharePoint Azure AD Connect

YAROOMS offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, 24/7 (Live rep), Chat

Related categories

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