About YAROOMS

YAROOMS is a market-leading hybrid workplace software suite consisting of the following modules and applications:

* Desk booking - a powerful space booking solution for flexible workplaces, featuring an interactive floor map. From desks to parking lots - all spaces can be made bookable. You can allow on-demand booking from the desk pool (hot desking, hoteling) or designate permanent seats to your employees. Assign configurable properties (Dual monitor, Standing desk, etc.) to each desk and use them to search for the perfect seat. The module includes multiple workplace safety elements: capacity enforcement, physical distancing rules, check-in, screening questionnaire, emergency roles, etc. Using the workplace analytics section, you can see how the shared desks are used and optimize your workplace with data-driven decisions.

* Meeting room booking engine for an easy-to-follow room scheduling process. One shared space calendar keeps all bookings in a single place. Users only see what they have access to. You can set and enforce capacity restraints for each meeting or conference room to prevent them being booked by groups exceeding limitations. Additionally, you can establish the maximum occupancy in buildings to make sure that the amount of people in separate rooms does not exceed the overall location or floor capacity. Workplace services and "Report a problem" functionalities available. A comprehensive selection of room booking data helps you uncover space utilization and start rightsizing.

* Work planning - a calendar-like scheduling tool for everyone in your organization to plan their work arrangements (at home, in the office, out of office). You can define planning targets or work from home thresholds, align scheduling with occupancy parameters, and ensure planning visibility.

* Digital reception assistant - a visitor management system that allows you to manage visitor traffic, enable workplace compliance, and book spaces straight from the front desk. Employees can use it to perform their daily check-in. A short compliance questionnaire makes sure you have the information necessary to stay in line with health, privacy, or security regulations. The application's UI is easily configurable so you can welcome visitors with a touch of your brand.

* Lobby display application, which enhances your workplace’s visibility by showing the booking status of all rooms in your office. The application's UI is easily customizable, so you can have an overview on the availability of spaces in your preferred format (list or cards) and colors.

* YAROOMS Mobile application, which makes rich desk and room booking capabilities and the interactive floor map available within a hand’s reach. Schedule your day wherever you are, whenever you need. Check in to spaces, answer workplace surveys and maintain full control over your personal agenda.

* Microsoft Teams integration - Install YAROOMS booking software as a Teams channel tab or a personal ribbon app and make it available to your entire user base in minutes. No prior training is needed to navigate YAROOMS in the familiar Microsoft Teams interface. Office spaces can be booked within seconds even by a first-time user.

* Room panel - an intuitive digital signage application to enhance workplace experience and improve meeting room usage. You can reserve an empty room with a few simple taps. Color-coded availability status helps prevent double bookings. If you need more time or you have finished the meeting earlier, extend or end your reservation at the door. Unused rooms can be released right away.

With focus on ease-of-use and efficiency, YAROOMS solutions are fitted to all business sizes and needs. From simple room reservation to full hybrid work enablement - just plug and play.

Our customers report significant savings on real estate costs and employee time while experiencing a boost in scheduling efficiency and employee satisfaction.

Pricing starting from:

US$2,400.00/year

  • Free Version
  • Free Trial
  • Subscription

Key benefits of YAROOMS

We help organizations implement hybrid work and enable HR and Facility departments to be in control of the workplace without compromising employee autonomy. With YAROOMS, you can:

* Get started with hot desking - make agility part of your workplace strategy. Support hot desking and flex work with tools designed for dynamic offices. Take down administrative barriers that make or break flex desk policy. Simplify office space sharing while maintaining a productive work environment.

* Enable hybrid work - the hybrid work solutions are the future of the office. Be the first to take part in it. Centralize space booking and work planning functions virtually to make your office accessible from anywhere. Unlock all all hybrid work opportunities and embrace flexibility in the workplace.

*Downsize your office space - As more companies adopt hybrid work models, the need for physical office space is diminishing. It is the perfect moment for Real Estate and Facility managers to take advantage of rightsizing opportunities and commit to a small office space. Desk booking software can help you transition to a small office space by reducing the number of fixed workstations. Meanwhile, room booking software can help to downsize and save real estate costs by optimizing your office space utilization. Of course, it is unrealistic to think that meeting space could be fully booked for every hour of each working day, representing 100% utilization – but a company should aim to reach at least 75% (YAROOMS efficiency).

* Ensure workplace safety - health and safety will be the driving factors for the eventual return to the office. Protect and promote well-being at the workplace. Stay compliant with the high safety standards and make your teams feel confident coming back onsite.

* Streamline HR and Facilities collaboration - build a competitive and sought-after organization by breaking down communication barriers between Human Resources and Facility Management. Let collaboration drive your workplace strategy.

* Improve decision making with workplace analytics - measure the office performance and empower meaningful collaboration based on usage trends and workplace statistics. The YAROOMS Office Utilization report brings clarity over metrics such as average office space utilization, the number of no-shows, the number of bookings, and many more. Our People report provides insights on metrics such as the average time to check-in, the amount of spaces booked, etc. per user. Meanwhile, the Daily Presence report contains the list of people who have been present at the office on a particular day. The Employee Satisfaction report is generated from the satisfaction survey, sent to your employees after their visit at the office.

* Turn the spotlight on employee experience - transition to the future of work without compromising employee autonomy. Boost your workplace’s UX with smart collaboration and visibility tools.

Our customers report significant savings on real estate costs and employee time while experiencing a boost in scheduling efficiency and employee satisfaction. It's not just words - we want to make sure that you understand your ROI. Visit our blog to download the YAROOMS ROI guide: https://www.yarooms.com/blog/how-to-understand-measure-and-improve-your-roi-of-hybrid-workplace-technology-yarooms-roi-calculator

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Austria, Australia, Brazil, Canada, China , Germany, Spain, France, United Kingdom, Ireland, India, Italy, Japan, Mexico, United States

Supported Languages

English, French, German, Italian, Spanish

Pricing starting from:

US$2,400.00/year

  • Free Version
  • Free Trial
  • Subscription

Images

YAROOMS Software - Interactive floor map with advanced search functionality. Visually navigate your office for real-time occupancy and room availability overview. Look up desks, desk features, or even your colleagues. Instantly locate your search results in the office.
YAROOMS Software - One shared space calendar. All room bookings are in a single place. Users only see what they have access to.
YAROOMS Software - YAROOMS Mobile makes rich scheduling capabilities available within a hand’s reach, in an easy-to-use application. Schedule your day wherever you are. Check in to spaces, answer workplace surveys and maintain full control over your personal agenda.
YAROOMS Software - Hardware agnostic digital signage application to help your teams and visitors navigate the office with real-time information about what’s booked, what’s free, and when meetings take place.
YAROOMS Software - A modern visitor management system made to save time, enable workplace compliance and position your lobby for a great first impression. Your branding-friendly, easily configurable interface.
View 5 more
YAROOMS Software - Interactive floor map with advanced search functionality. Visually navigate your office for real-time occupancy and room availability overview. Look up desks, desk features, or even your colleagues. Instantly locate your search results in the office.
YAROOMS Software - One shared space calendar. All room bookings are in a single place. Users only see what they have access to.
YAROOMS Software - YAROOMS Mobile makes rich scheduling capabilities available within a hand’s reach, in an easy-to-use application. Schedule your day wherever you are. Check in to spaces, answer workplace surveys and maintain full control over your personal agenda.
YAROOMS Software - Hardware agnostic digital signage application to help your teams and visitors navigate the office with real-time information about what’s booked, what’s free, and when meetings take place.
YAROOMS Software - A modern visitor management system made to save time, enable workplace compliance and position your lobby for a great first impression. Your branding-friendly, easily configurable interface.

Features

Total features of YAROOMS: 42

  • API
  • Access Controls/Permissions
  • Activity Tracking
  • Alerts/Notifications
  • Appointment Scheduling Software
  • Approval Workflow
  • Automated Scheduling
  • Availability Indicator
  • Availability Management
  • Booking Management
  • Calendar Management
  • Customizable Branding
  • Desk Availability Schedule
  • Desk Reservation
  • Digital Signage Software
  • Drag & Drop
  • Email Management Software
  • Employee Scheduling Software
  • Facility Scheduling
  • Internal Meetings
  • Meeting Management
  • Microsoft Outlook Integration
  • Multi-Location
  • Online Booking
  • Payment Processing Software
  • Real Time Data
  • Real-time Scheduling
  • Real-time Updates
  • Resource Allocation & Planning
  • Resource Management Software
  • Resource Scheduling
  • Room Availability Schedule
  • Room Booking
  • SSL Security
  • Scheduling Software
  • Search/Filter
  • Single Sign On Software
  • Space Management Software
  • Third Party Integrations
  • Usage Tracking/Analytics
  • Utilization Reporting
  • Visitor Management Software

Alternatives

Skedda

4.8
#1 Alternative to YAROOMS
Skedda is the world’s leading online booking and scheduling platform. Automate complex and time-consuming booking tasks.

Microsoft SharePoint

4.3
#2 Alternative to YAROOMS
SharePoint is a collaboration & content management platform which can be used to build portals, collaboration sites, &...

UMA Vision

4.9
#3 Alternative to YAROOMS
UMA Provides Meeting Room, Desk Booking, Locker Booking, Space Management & Hardware Monitoring all from our UMA Vision...

Smartway2

4.4
#4 Alternative to YAROOMS
Smartway2 helps you transform workspace utilization, improve collaboration & boost productivity. Quick & easy meeting...

Reviews

Overall rating

4.5 /5
(35)
Value for Money
4.4/5
Features
4.5/5
Ease of Use
4.6/5
Customer Support Software
4.4/5

Already have YAROOMS?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 35
Sergiu
Overall rating
  • Industry: Media Production
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Does the job it's suppose to do!

Reviewed on 2019-10-08

I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when...

I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated.

Pros

It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources.

Cons

It's packed with features, sometimes overwhelming the UI

Alternatives Considered

Skedda

Reasons for Switching to YAROOMS

We signed up and it just worked as planned. I didn't need to try anything else.
Julian
Overall rating
  • Industry: Music
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Great help to manage rehearsal, concerts and room rentals

Reviewed on 2020-05-30

Facilitates our room management and helps to reduce frictions due to doublebooking

Facilitates our room management and helps to reduce frictions due to doublebooking

Pros

Clear and easy to use structure. Fast input of bookings, easy expandable resources, good overview. Good access privileges management

Cons

not yet accessible on mobile phones, but you are already working on it. Good job.

Alternatives Considered

Microsoft SharePoint

Reasons for Switching to YAROOMS

Yarooms met our requirements best and was competitive. It made the best performance with respect to usability, appearance, software interfaces, data export,
Sosy
Overall rating
  • Industry: Biotechnology
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 0.0 /10

There are way better and way cheaper products out there.

Reviewed on 2019-06-24

Pros

It is user friendly and easy to figure out.

Cons

The site is incredibly buggy and painfully slow. There is also no customer support phone number or email, so you have to submit a request for help and then eventually a support rep emails you. The support reps are always nice through email, but when we use this system for booking all of our lab equipment and rooms, we need faster support.

Response from Yarooms

Hello Sosy,

Thank you for your feed-back. We have indeed a contact form on our website for formal inquiries, however, paying customers (and users during the free trial) should use the live chat option in order to reach us directly and instantaneously. You need to click the ? button in the upper right corner of your YArooms screen and this will open a pop-up window where you will get assistance from our support team.

In addition to this, every new account is assigned an account officer upon creation and you can contact yours directly by replying to the email you received after activation of your YArooms account.

I hope this will improve your experience in the future.

Courtney
Overall rating
  • Industry: Facilities Services
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

Very helpful at multi-use building.

Reviewed on 2019-06-19

I work at a building that is home to several small/start-up companies who alternately need our...

I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS.

Pros

YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.)

Cons

On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings.

Response from Yarooms

Hi Courtney,

Thank you for your review.

We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works.

The YArooms Team.

Emil
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Great Product for meeting room management and room digital signage

Reviewed on 2019-06-05

Meeting room management
Resource management
Room Digital signage

Meeting room management
Resource management
Room Digital signage

Pros

I love the ease of use and the fact that the ergonomy of the product made it so easy to drive adoption in the organization. We are not a big company but any kind of new software that needs to be implemented and adopted came with its own hurdles. With YArooms it just went great.

Cons

There is no monthly plan, only yearly ones. It is true that there is also a solution to pay only by the amount of usage, but having a lot of meetings makes it inefficient economically.

Response from Yarooms

Hi Emil,

Thank you for your review.

The great advantage of the annually prepaid subscriptions, is that they can be close at any time the customer needs, and a refund will be issued for the remaining balance.

The YArooms Team.

Showing 5 reviews of 35 Read all reviews

YAROOMS FAQs

Below are some frequently asked questions for YAROOMS.

YAROOMS offers the following pricing plans:

The Office, Corporate, or Enterprise pricing plans cater to different business sizes and needs, whether it’s simple space management or full hybrid work enablement. It’s simple: just pick one and pay for the features you need. More information: https://www.yarooms.com/pricing

YAROOMS has the following typical customers:

11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

YAROOMS supports the following languages:

English, French, German, Italian, Spanish

YAROOMS supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

YAROOMS integrates with the following applications:

Azure Active Directory, Google Calendar, Google Workspace, Microsoft Outlook, Microsoft Teams

YAROOMS offers the following support options:

Email/Help Desk, Knowledge Base Software, Phone Support, Chat

Related categories

See all software categories found for YAROOMS.