
About YAROOMS
YAROOMS workplace experience software suite helps companies track their CO2 emissions while managing people and spaces in a hybrid work environment.
* Carbon dashboard that allows companies to monitor and report on the location’s CO2 Scope 2 and Scope 3 emissions. You can estimate the future use of your office resources (such as water, electricity, or gas), understand its carbon footprint, and track the progress in reducing it.
* Desk booking - a powerful space booking solution for flexible workplaces, featuring an interactive floor map. From desks to parking lots - all spaces can be made bookable. You can allow on-demand booking from the desk pool (hot desking, hoteling) or designate permanent seats to your employees. Assign configurable properties (Dual monitor, Standing desk, etc.) to each desk and use them to search for the perfect seat. The module includes multiple workplace safety elements: capacity enforcement, physical distancing rules, check-in, screening questionnaire, emergency roles, etc. Using the workplace analytics section, you can see how the shared desks are used and optimize your workplace with data-driven decisions.
* Meeting room booking engine for an easy-to-follow room scheduling process. One shared space calendar keeps all bookings in a single place. Users only see what they have access to. You can set and enforce capacity restraints for each meeting or conference room to prevent them being booked by groups exceeding limitations. Additionally, you can establish the maximum occupancy in buildings to make sure that the amount of people in separate rooms does not exceed the overall location or floor capacity. Workplace services and "Report a problem" functionalities available. A comprehensive selection of room booking data helps you uncover space utilization and start rightsizing.
* Work planning - a calendar-like scheduling tool for everyone in your organization to plan their work arrangements (at home, in the office, out of office). You can define planning targets or work from home thresholds, align scheduling with occupancy parameters, and ensure planning visibility.
* Digital reception assistant - a visitor management system that allows you to manage visitor traffic, enable workplace compliance, and book spaces straight from the front desk. Employees can use it to perform their daily check-in. A short compliance questionnaire makes sure you have the information necessary to stay in line with health, privacy, or security regulations. The application's UI is easily configurable so you can welcome visitors with a touch of your brand.
* Lobby display application, which enhances your workplace’s visibility by showing the booking status of all rooms in your office. The application's UI is easily customizable, so you can have an overview on the availability of spaces in your preferred format (list or cards) and colors.
* YAROOMS Mobile application, which makes rich desk and room booking capabilities and the interactive floor map available within a hand’s reach. Schedule your day wherever you are, whenever you need. Check in to spaces, answer workplace surveys and maintain full control over your personal agenda.
* Microsoft Teams integration - Install YAROOMS booking software as a Teams channel tab or a personal ribbon app and make it available to your entire user base in minutes. No prior training is needed to navigate YAROOMS in the familiar Microsoft Teams interface. Office spaces can be booked within seconds even by a first-time user.
* Room panel - an intuitive digital signage application to enhance workplace experience and improve meeting room usage. You can reserve an empty room with a few simple taps. Color-coded availability status helps prevent double bookings. If you need more time or you have finished the meeting earlier, extend or end your reservation at the door. Unused rooms can be released right away.
Pricing starting from:
US$2,400.00/year
- Free Version
- Free Trial
- Subscription
Key benefits of YAROOMS
Workplace sustainability starts with real data. This is why, for companies looking to become carbon neutral, YAROOMS provides a cost-efficient way to accurately track and forecast everything about their CO2 emissions - all in a 100% digital, integrated, flexible workplace management system. Meanwhile, for companies that want to optimize and rightsize their office space, YAROOMS offers easy-to-use space booking and hybrid work planning tools with seamless onboarding and powerful integrations - no matter what systems or technologies they already employ.
Today, we serve more than 1,000 B2B clients across 65+ countries. Our customers report significant savings on real estate costs and employee time while experiencing a boost in scheduling efficiency and employee satisfaction. It's not just words - we want to make sure that you understand your ROI. Visit our blog to download the YAROOMS ROI guide: https://www.yarooms.com/blog/how-to-understand-measure-and-improve-your-roi-of-hybrid-workplace-technology-yarooms-roi-calculator
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Markets
Austria, Australia, Brazil, Canada, China , Germany, Spain, France, United Kingdom, Ireland, India, Italy, Japan, Mexico, United States and 10 others
Supported Languages
English, French, German, Italian, Spanish
Pricing starting from:
US$2,400.00/year
- Free Version
- Free Trial
- Subscription
Images





Features
Total features of YAROOMS: 42
Alternatives
Skedda

Microsoft SharePoint

UMA Vision

Smartway2

Reviews
Already have YAROOMS?
Software buyers need your help! Product reviews help the rest of us make great decisions.

- Industry: Media Production
- Company size: 11-50 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 9.0 /10
Does the job it's suppose to do!
Reviewed on 10/8/2019
I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when...
I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated.
Pros
It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources.
Cons
It's packed with features, sometimes overwhelming the UI
Alternatives Considered
SkeddaReasons for Switching to YAROOMS
We signed up and it just worked as planned. I didn't need to try anything else.- Industry: Music
- Company size: 11-50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
Great help to manage rehearsal, concerts and room rentals
Reviewed on 5/30/2020
Facilitates our room management and helps to reduce frictions due to doublebooking
Facilitates our room management and helps to reduce frictions due to doublebooking
Pros
Clear and easy to use structure. Fast input of bookings, easy expandable resources, good overview. Good access privileges management
Cons
not yet accessible on mobile phones, but you are already working on it. Good job.
Alternatives Considered
Microsoft SharePointReasons for Switching to YAROOMS
Yarooms met our requirements best and was competitive. It made the best performance with respect to usability, appearance, software interfaces, data export,- Industry: Biotechnology
- Company size: 51-200 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 0.0 /10
There are way better and way cheaper products out there.
Reviewed on 6/24/2019
Pros
It is user friendly and easy to figure out.
Cons
The site is incredibly buggy and painfully slow. There is also no customer support phone number or email, so you have to submit a request for help and then eventually a support rep emails you. The support reps are always nice through email, but when we use this system for booking all of our lab equipment and rooms, we need faster support.
Response from Yarooms
Hello Sosy,
Thank you for your feed-back. We have indeed a contact form on our website for formal inquiries, however, paying customers (and users during the free trial) should use the live chat option in order to reach us directly and instantaneously. You need to click the ? button in the upper right corner of your YArooms screen and this will open a pop-up window where you will get assistance from our support team.
In addition to this, every new account is assigned an account officer upon creation and you can contact yours directly by replying to the email you received after activation of your YArooms account.
I hope this will improve your experience in the future.
- Industry: Facilities Services
- Company size: 2-10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 9.0 /10
Very helpful at multi-use building.
Reviewed on 6/19/2019
I work at a building that is home to several small/start-up companies who alternately need our...
I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS.
Pros
YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.)
Cons
On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings.
Response from Yarooms
Hi Courtney,
Thank you for your review.
We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works.
The YArooms Team.
- Industry: Information Technology & Services
- Company size: 51-200 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 9.0 /10
Great Product for meeting room management and room digital signage
Reviewed on 6/5/2019
Meeting room management
Resource management
Room Digital signage
Meeting room management
Resource management
Room Digital signage
Pros
I love the ease of use and the fact that the ergonomy of the product made it so easy to drive adoption in the organization. We are not a big company but any kind of new software that needs to be implemented and adopted came with its own hurdles. With YArooms it just went great.
Cons
There is no monthly plan, only yearly ones. It is true that there is also a solution to pay only by the amount of usage, but having a lot of meetings makes it inefficient economically.
Response from Yarooms
Hi Emil,
Thank you for your review.
The great advantage of the annually prepaid subscriptions, is that they can be close at any time the customer needs, and a refund will be issued for the remaining balance.
The YArooms Team.
YAROOMS FAQs
Below are some frequently asked questions for YAROOMS.Q. What type of pricing plans does YAROOMS offer?
YAROOMS offers the following pricing plans:
- Starting from: US$2,400.00/year View Pricing Plans
- Pricing model: Subscription
- Free Trial: Available
The Office, Corporate, or Enterprise pricing plans cater to different business sizes and needs, whether it’s simple space management or full hybrid work enablement. It’s simple: just pick one and pay for the features you need. More information: https://www.yarooms.com/pricing
Q. Who are the typical users of YAROOMS?
YAROOMS has the following typical customers:
11-50, 51-200, 201-500, 501-1,000, 1,001-5,000
Q. What languages does YAROOMS support?
YAROOMS supports the following languages:
English, French, German, Italian, Spanish
Q. Does YAROOMS support mobile devices?
YAROOMS supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does YAROOMS integrate with?
YAROOMS integrates with the following applications:
Azure Active Directory, Google Calendar, Google Workspace, Microsoft Outlook, Microsoft Teams
Q. What level of support does YAROOMS offer?
YAROOMS offers the following support options:
Email/Help Desk, Knowledge Base Software, Phone Support, Chat
Related categories
See all software categories found for YAROOMS.