YAROOMS
About YAROOMS
The YAROOMS Workplace Experience Platform is your one-stop shop for an amazing workplace experience. We offer easy-to-use solutions that help companies efficiently manage people and spaces in a flexible work environment, including:
* Desk booking - a powerful space booking solution for flexible workplaces, featuring an interactive floor map. From desks to parking lots - all spaces can be made bookable. You can allow on-demand booking from the desk pool (hot desking, hoteling) or designate permanent seats to your employees. Assign configurable properties (Dual monitor, Standing desk, etc.) to each desk and use them to search for the perfect seat. The module includes multiple workplace safety elements: capacity enforcement, physical distancing rules, check-in, screening questionnaire, emergency roles, etc. Using the workplace analytics section, you can see how the shared desks are used and optimize your workplace with data-driven decisions.
* Meeting room booking engine for an easy-to-follow room scheduling process. One shared space calendar keeps all bookings in a single place. Users only see what they have access to. Capacity enforcement, workplace services and "Report a problem" functionalities available. A comprehensive selection of room booking data helps you uncover space utilization and start rightsizing.
* Work planning - a calendar-like scheduling tool for everyone in your organization to plan their work arrangements (at home, in the office, out of office). You can define planning targets or work from home thresholds, align scheduling with occupancy parameters, and ensure planning visibility.
* AI workplace assistant - Yarvis, the YAROOMS AI chatbot currently available in Microsoft Teams, can quickly handle multiple reservations, schedule recurrent bookings, locate spaces with specific amenities, find colleagues in the office, and more.
* Visitor management system - manage guest records, ensure workplace security, streamline front desk operations, and optimize workplace resources using visitor analytics.
* Digital reception assistant - a digital reception app that allows you to manage visitor traffic, enable workplace compliance, and book spaces straight from the front desk. Employees can use it to perform their daily check-in. The application's UI is easily configurable so you can welcome visitors with a touch of your brand.
* Lobby display application, which enhances your workplace’s visibility by showing the booking status of all rooms in your office. The application's UI is easily customizable, so you can have an overview on the availability of spaces in your preferred format (list or cards) and colors.
* YAROOMS Mobile application, which makes rich desk and room booking capabilities and the interactive floor map available within a hand’s reach. Schedule your day wherever you are, whenever you need. Check in to spaces, answer workplace surveys and maintain full control over your personal agenda.
* Microsoft Teams integration - Install YAROOMS booking software as a Teams channel tab or a personal ribbon app and make it available to your entire user base in minutes. No prior training is needed to navigate YAROOMS in the familiar Microsoft Teams interface. Office spaces can be booked within seconds even by a first-time user.
* Room panel - an intuitive digital signage application to enhance workplace experience and improve meeting room usage. You can reserve an empty room with a few simple taps. Color-coded availability status helps prevent double bookings. If you need more time or you have finished the meeting earlier, extend or end your reservation at the door. Unused rooms can be released right away.
* Carbon dashboard that allows companies to monitor and report on the location’s CO2 Scope 2 emissions generated by the use of office facilities, as well as the company’s Scope 3 emissions that occur because of the employee commute.
Pricing starting from:
US$200.00/month
- Free Version
- Free Trial
- Subscription
Key benefits of YAROOMS
YAROOMS is a complete Workplace Experience Platform with modern and easy-to-use solutions for desk and meeting room booking, carbon emissions tracking, hybrid work planning, digital signage and visitor management.
With focus on user-friendliness and efficiency, YAROOMS Workplace Experience Platform is fitted to all business sizes and needs. The Platform helps companies can manage all aspects of workplace experience: from simple space reservation to full hybrid work enablement. Just plug and play.
Our customers include financial institutions, government authorities, or educational institutions such as Columbia University, Dedalus, National Health Service, AAA, Dr. Martens, and Cerved. They report significant savings on real estate costs and employee time while experiencing a boost in scheduling efficiency and employee satisfaction. It's not just words - we want to make sure that you understand your ROI. Visit our blog to download the YAROOMS ROI guide: https://www.yarooms.com/blog/how-to-understand-measure-and-improve-your-roi-of-hybrid-workplace-technology-yarooms-roi-calculator
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English, French, German, Italian, Spanish
Pricing starting from:
US$200.00/month
- Free Version
- Free Trial
- Subscription
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Features
Total features of YAROOMS: 95
Alternatives
Microsoft SharePoint

Skedda

Planning Center

Microsoft Outlook

Reviews
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Software buyers need your help! Product reviews help the rest of us make great decisions.
- Industry: Public Relations & Communications
- Company size: 1,001–5,000 Employees
- Used Weekly for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 8.0 /10
YArooms review
Reviewed on 2020-04-15
Overall it does it's job. No complaints.
Overall it does it's job. No complaints.
Pros
It's a extremely straightforward tool. Anybody can intuitively use it without reading any help guide or training. It's like a calendar that you just book time slots for available meeting rooms. You won't go wrong with it.
Cons
Despite the simplicity of use for the Calendar, it might be much more appealing to the eye if it didn't look so analog. I'd also recommend to have a mobile app for both Apple IOS and Android.
Response from YAROOMS
Thank you for the review! We are constantly working on improving the user experience, and our mobile app is going to be launched next month.
- Industry: Nonprofit Organization Management
- Company size: 11–50 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 9.0 /10
Efficient and Flexible Classroom Booking Solution
Reviewed on 2024-08-01
Overall, the software is generally effective, offering easy and flexible scheduling for classroom...
Overall, the software is generally effective, offering easy and flexible scheduling for classroom bookings. It streamlines the process, making it user-friendly and adaptable to different needs.
Pros
This software is incredibly easy to use, offering a straightforward interface for flexible scheduling of classroom bookings. It also allows for simple rule-setting by different groups, making it adaptable to various needs.
Cons
While the software is generally effective, checking the classroom booking schedule on mobile devices can be challenging, which may hinder on-the-go access and management.
- Industry: Hospitality
- Company size: 2–10 Employees
- Used Daily for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 7.0 /10
Satisfiying
Reviewed on 2024-06-20
Pros
Book my desk to organize my schedule for the next 2 weeks.
Cons
nothing for the moment. I appreciate YAROOMS.
- Industry: Hospital & Health Care
- Company size: 1,001–5,000 Employees
- Used Daily for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
Long live the flex office!
Reviewed on 2024-10-10
quick and easy... Easy to use. No training required. Just click and there you have it.
quick and easy... Easy to use. No training required. Just click and there you have it.
Pros
Reservation, recap, overview... it's all there!
Cons
I have no negative comments to make. I hope I don't have any!
- Industry: Mental Health Care
- Company size: 51–200 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Ease of Use
- Customer Support Software
- Likelihood to recommend 7.0 /10
Does What It Sets Out To Do
Reviewed on 2024-05-29
It works like it’s described. It’s dependable. It should continue to be updated to stay current,...
It works like it’s described. It’s dependable. It should continue to be updated to stay current, but its overall a decent experience
Pros
I like how easy it is to use. It works like it should, and it’s user friendly.
Cons
It just feels like a software program that has not been refined. It feels like it’s in beta testing. I think there needs to be constant feedback and implementation of feedback. However, I don’t know enough about this process, and it might be a very challenging process.
Response from YAROOMS
Thank you for reviewing Yarooms! Your feedback is invaluable in helping us improve our solution.
YAROOMS FAQs
Below are some frequently asked questions for YAROOMS.Q. What type of pricing plans does YAROOMS offer?
YAROOMS offers the following pricing plans:
- Starting from: US$200.00/month View Pricing Plans
- Pricing model: Subscription
- Free Trial: Available
The Office, Corporate, or Enterprise pricing plans cater to different business sizes and needs, whether it’s simple space management or full hybrid work enablement. It’s simple: just pick one and pay for the features you need. More information: https://www.yarooms.com/pricing
Q. Who are the typical users of YAROOMS?
YAROOMS has the following typical customers:
51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does YAROOMS support?
YAROOMS supports the following languages:
English, French, German, Italian, Spanish
Q. Does YAROOMS support mobile devices?
YAROOMS supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does YAROOMS integrate with?
YAROOMS integrates with the following applications:
Google Calendar, Google Meet, Google Workspace, Microsoft 365, Microsoft Outlook, Microsoft Teams, Okta, SharePoint Azure AD Connect
Q. What level of support does YAROOMS offer?
YAROOMS offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, 24/7 (Live rep), Chat
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