About Voila

Voilà! is a smart time and attendance management and employee scheduling optimization platform built for medium and large businesses. Voilà! enables managers to save hours a week and increase employee engagement while ensuring business profitability through workforce optimization.


Smart schedule creation
Save 80% of time dedicated to schedule management and increase the profitability of your business by quickly creating schedules by branch, team, assembly line or other organizational structures that meet your specific needs.

Time and attendance
Implement mobile or web punching solutions to control the presence of your employees in real-time or use Voilà!’s smart timesheets to automatically pre-approve payroll with customizable business rules.

Receive absence alerts, easily identify any anomalies and export your time and expense accounts to payroll to avoid errors and time wasted processing payroll manually.


Replacement management
Customize your business rules and automate reminder lists according to your chosen order and timeframe. Let Voilà! fulfill each replacement request for you. All you have to do is approve the proposed changes.


Availability management
Let your employees submit their availability directly to Voilà! so that the creation of your schedules can take them into account automatically. Centralize your employees' work preferences to build schedules that meet their time constraints as well as yours.

Smart timesheets
Keep an overview of all shifts worked, absences and punches, including ones with irregularities. Voilà! automatically approves times that meet your rules and schedules. All you have to do is make the necessary adjustments, approve your timesheets and send them to payroll in a few clicks.

Monitoring of labor budgets
Voilà! allows the establishment of budgets specific to your places and work teams. This ensures the profitability of your business and lets the system alert your managers before cost overruns occur.


Centralizes Communication
Centralize your employee files and your communication with your teams on Voilà! through various features including messaging, employee notes and announcements.


Mobile and web application
Voilà! is accessible to everyone at all times via any web browser as well as on your iOS and Android mobile devices.


Voilà! lightens the busy workload of managers and workers by offering a variety of tools available on all of our platforms.

Voilà! for managers:
• Quick and intuitive schedule creation
• Workforce planning
• Automated replacements and recall lists
• Employee availability management
• Centralization of leave requests
• Labor budget controls
• Integrations to the most popular HR and payroll systems
• Smart timesheets with pre-approval
• Automated payroll preparation
• Employee messaging and platform for announcements
• And so much more!

Voilà! for employees:
• Free and easy to use web & mobile application
• Intuitive calendar
• Support for expense accounts
• Support for replacement and leave requests
• Work availability and preference settings
• Mobile punch
• Messaging platform

With Voilà!, you can finally invest your time where it has a real impact on your business. You will save several hours per week in managing your schedules, while keeping control of your operating costs.

The smarter way to manage your workforce.

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Voila

Voilà! is designed to enable medium and large companies to increase their profitability and optimize the management of their workforce. Are your employees and managers not all tech experts? Rest assured, our schedule management platform is simple and intuitive.

Here are the main benefits offered by Voilà! :

• Help managers save up to 5 hours per day by creating schedules with shift templates and recurring cycles.

• Supports callback lists for last minute replacements by contacting all available and qualified employees according to your rules and priorities.

• Increases profitability by allowing you to set labor budgets and overtime limits.

• Minimizes payroll errors and processing time by automatically pre-approving all time entries that meet your business standards.

• Increases employee engagement and attendance by allowing them to access their schedules and files from our mobile app and web platform.

• Optimizes leave request management and supports the search for a replacement for all affected shifts.

• Allows employees to enter their own availability on Voilà! to generate an optimal schedule.

• Mobile and web punch at no additional cost with various features, such as the geolocation option to validate that employees are at work on time.

• Adapts to your business rules, regardless of their complexity.

• Centralizes communication via instant messaging and bulletin boards.

• Built in integrations allows you to export your timesheets seamlessly to a payroll system.

• Controls your data using our public API and various third-party integrations.

• All this and so much more!

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Canada, United States

Supported Languages

English, French, Spanish

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

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Voila Software - The activity dashboard provides an overview of filled and unfilled shifts, pending approvals, and more
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Voila Software - 1
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Voila Software - The activity dashboard provides an overview of filled and unfilled shifts, pending approvals, and more
Voila Software - 4
Voila Software - 5

Features

Total features of Voila: 56

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Attendance Management
  • Attendance Tracking Software
  • Automated Scheduling
  • Availability Management
  • Calendar Management
  • Calendar Sync
  • Clock In / Out
  • Credit Card Processing
  • Customizable Fields
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Employee Portal
  • Employee Scheduling Software
  • Employee Self Service
  • Employee Time Tracking
  • Facility Scheduling
  • GPS
  • Group Scheduling
  • Leave Tracking
  • Messaging
  • Mobile Access
  • Mobile Alerts
  • Multi-Language
  • Multi-Location
  • Online Time Clock
  • Overtime Calculation
  • Payroll Management
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Scheduling
  • Real-time Updates
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Rescheduling
  • Resource Management Software
  • Schedule Distribution
  • Self Service Portal
  • Shift Swapping
  • Sick Leave Tracking
  • Third Party Integrations
  • Time Clock Software
  • Time Off Requests
  • Timesheet Management
  • Vacation/Leave Tracking

Alternatives

Didacte

4.9
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WhenToWork

4.4
#2 Alternative to Voila
WhenToWork is an online employee scheduling solution with mobile apps for employees to check schedules, change...

7shifts

4.7
#3 Alternative to Voila
7shifts is an all-in-one solution for restaurants to schedule staff, communicate with their team, optimize labor, and...

Deputy

4.6
#4 Alternative to Voila
Deputy is an all-in-one employee scheduling, time & attendance, tasking & communication platform, with mobile apps...

Reviews

Overall rating

4.8 /5
(11)
Value for Money
5/5
Features
4.7/5
Ease of Use
4.9/5
Customer Support Software
5/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 11
Verified Reviewer
Overall rating
  • Industry: Media Production
  • Company size: 10,000+ Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Simple and handy for it's users

Reviewed on 2021-04-27

Fast and efficient schedule management.

Fast and efficient schedule management.

Pros

It's really handy to get my assignments right on my phone. Requesting replacements on the fly is also fast and efficient as my managers get my requests in the minute and the software automatically finds someone to take over. Plus everything else we manage like vacation requests.

Cons

We used to have to go on the web version to enter our timesheets. They did however add the feature on mobile in the past months which is a big relief. Not much negative stuff to say here.

Response from Voila

Hi there, we're glad to see that Voila! helps you be more efficient on a daily basis. If anything, we are always welcoming our users' feedback!

Patrick
Overall rating
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Great software, complete, yet easy to use

Reviewed on 2021-03-29

It's been great!

It's been great!

Pros

Simple interfaces, it has most of the features we need to manage a network of retailers, great customer service, they helped every time were looking for a setting or trying to solve a new use case.

Cons

Took some time to implement (about 2 weeks) as it needed to connect to our payroll software. Still fast though and the Voilà! team did all they could to support us along the way.

Alternatives Considered

7shifts and WhenToWork

Reasons for Switching to Voila

Better service and the team behind the solution seemed more knowledgeable. They all had all the features we needed at the start, but I feel Voilà! as more that we may need in the near future.
Audrey
Overall rating
  • Industry: Sports
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

The best application ever !

Reviewed on 2019-03-19

Pros

The application Voilà! makes my life so much easier. With about 60 employees and many replacements to manage, it only takes one click for employees to find their replacement. No need to contact people one by one, it's great! In addition, employees only need to enter their availability and when I create or open a new shift, all available employees who are qualified are automatically notified and can apply to take the shift. Very easy to use, you'll notice a great time saving every day.

Cons

I would to be able to drag and drop the shift without having to enter all the informations again

Loic
Overall rating
  • Industry: Restaurants
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Restaurant Staff Managing

Reviewed on 2019-03-15

Scheduling and roster building tool.
Managing the working teams and staff.
On the go, always...

Scheduling and roster building tool.
Managing the working teams and staff.
On the go, always available.
Gives freedom to the employees by asking shift swaps, easy availability settings.
Employees ranking system.
Overall human ressources tool, and they are adding more options every week.

Pros

Once my schedule frame and rosters are set up, managing our weekly needs is super efficient.
We can keep our minds off basic tasks such as employees shifts swaps, managing staff availabilities.
I can see that a lot of human ressources settings are getting progressivly added and it is a great managing tool.
The software / app team are always improving Voila considering our specific needs.

Cons

As any complex app / software, at first you need to get used to the basic functions. Considering Voila is mainly to set up your team rosters and schedules, so drawing the first frame is a little bit of work.
The laptop version is still better than the app - for the admin crew. For the employees it's perfect.

Myriam
Overall rating
  • Industry: Sports
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Manager savior

Reviewed on 2019-03-19

Pros

This app totally saved my life as a manager!!
I used to spend so much time on employe's schedule. With this app, they get more independency but I keep ''control'' regarding approval of their demands. It's just so much faster and easier.
Also, the app is really user friendly. Everyone got used to it really quickly.

Cons

The only thing I would add is the option of asking for a period of time off. For exemple, if one of my employe need to take a full week off for vacation, the app could take care of asking subs for every of their shift in the week.

Showing 5 reviews of 11 Read all reviews

Voila FAQs

Below are some frequently asked questions for Voila.

Voila offers the following pricing plans:

3$ per active user per month. Therefore, you pay only for the people who have generated value for your business.

Voila has the following typical customers:

51-200, 201-500, 501-1,000, 1,001-5,000

Voila supports the following languages:

English, French, Spanish

Voila supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Voila integrates with the following applications:

Deluxe Payroll and HR, Folks HR, Humi, Powerpay, Stripe

Voila offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

Related categories

See all software categories found for Voila.