About Robin

Robin is a cloud-based office scheduling software designed to help users reserve meeting rooms, find desks and move around the office using tools such as a scheduling web dashboard, calendar integration, and browser and Outlook plugins, plus analytics, room displays, desk management, and more. Mobile apps give users the flexibility to manage their personal and work calendars on the go with smart notifications and location-based reminders.

Robin serves to streamline workplace scheduling, allowing users to find and reserve conference rooms and desks online from a web dashboard. Status boards display the office calendar on a big screen in high traffic areas, while maps enable the entire company to see where they need to go. All of Robin’s tools layer on top of existing Outlook or Google calendars familiar to employees. Users can set rules for room booking and smart work hours, as well as monitor their fleet of room displays. Monitoring tools and status reporting technology helps users identify issues on WiFi connectivity, battery and network information.

Flexible desk management tools allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly. Maps enable employees to see the entire office live and in action through an interactive map of the office. Robin allows employees to reserve office space directly from the floor plan. With access to over 100 KPIs, Robin provides users with the insight to understand workplace usage in real-time. Data analytics technology also guides users to the space which best suits them for their activities throughout the day.

Pricing starting from:

US$1,500.00/year

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Robin

  • Mobile apps give users the flexibility to book meeting rooms and manage personal and work calendars on the go, via iOS and Android devices.

  • Status boards give employees real-time visibility into office availability. Users can run status boards in any high-traffic area to let employees know where the nearest free room is immediately.

  • Gain actionable insight into workplace usage of all rooms and desks with Robin’s KPIs and data analytics technology.

  • Simplify seating management with desk tools which allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly.

  • Robin supports interactive maps which show employees the entire office space live, and allow them to book space directly from the floor plan.

  • Devices

    Business size

    S M L

    Markets

    United Arab Emirates, American Samoa, Australia, Canada, Cook Islands and 30 others, China, Germany, Fiji, Micronesia, United Kingdom, Guam, Hong Kong SAR China, Israel, India, Kiribati, South Korea, Marshall Islands, Northern Mariana Islands, Mexico, New Caledonia, Norfolk Island, Nauru, New Zealand, French Polynesia, Papua New Guinea, Philippines, Palau, Solomon Islands, Singapore, Tonga, Tuvalu, United States, Vanuatu, Wallis & Futuna, Samoa

    Supported Languages

    English

    Pricing starting from:

    US$1,500.00/year

    • Free Version
    • Free Trial
    • Subscription

    Images

    Robin Software - Understand trends and usage across office locations
    Robin Software - Find a desk or meeting room to reserve from the web
    Robin Software - Room displays help keep your meeting rooms on track. Remove no-show meetings and keep people up to date on who reserved the room.
    Robin Software - Plan your next trip to the office on the go
    Robin Software - Know who is coming in, confirmation and checkpoint status to monitor office usage
    View 6 more
    Robin video Robin Software - Understand trends and usage across office locations Robin Software - Find a desk or meeting room to reserve from the web Robin Software - Room displays help keep your meeting rooms on track. Remove no-show meetings and keep people up to date on who reserved the room. Robin Software - Plan your next trip to the office on the go Robin Software - Know who is coming in, confirmation and checkpoint status to monitor office usage

    Features

    Total features of Robin: 71

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Ad hoc Reporting
    • Alerts/Notifications
    • Asset Lifecycle Management
    • Assignment Management
    • Attendee Management
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Booking Management
    • Calendar Management
    • Calendar Sync
    • Capacity Management
    • Collaboration Tools
    • Commercial Properties
    • Customizable Branding
    • Customizable Reports
    • Data Import/Export
    • Data Visualization Software
    • Design Management
    • Digital Signage Software
    • Drag & Drop
    • Email Management Software
    • Employee Directory
    • Employee Scheduling Software
    • Equipment Management
    • Event Scheduling
    • Facility Scheduling
    • Fixed Asset Management Software
    • Floor Plans & Maps
    • For Offices
    • For Retail
    • Group Scheduling
    • Internal Meetings
    • Maintenance Management Software
    • Meeting Management
    • Meeting Room Booking
    • Microsoft Outlook Integration
    • Mobile Access
    • Mobile Alerts
    • Multi-Location
    • Occupancy Management
    • Online Booking
    • Real Time Analytics
    • Real-time Scheduling
    • Real-time Updates
    • Reporting & Statistics
    • Reporting/Analytics
    • Reservations Management
    • Resource Management Software
    • Resource Scheduling
    • Role-Based Permissions
    • Room Availability Schedule
    • Room Booking
    • Room Scheduling
    • SSL Security
    • Scheduling Software
    • Search/Filter
    • Single Sign On Software
    • Space Management Software
    • Space Reservation
    • Tagging
    • Third Party Integrations
    • Usage Tracking/Analytics
    • User Management
    • Utilization Reporting
    • Vendor Management Software
    • Visitor Management Software
    • Visual Analytics

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    Reviews

    Overall rating

    4.7 /5
    (44)
    Value for Money
    4.4/5
    Features
    4.5/5
    Ease of Use
    4.8/5
    Customer Support Software
    4.8/5

    Already have Robin?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 44
    Josiah S.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Easy, Fast, Efficient

    Reviewed on 2020-11-19

    Pros

    Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate. There has never been any downsides to the software.

    Cons

    I've experienced no notable functions or features of Robin that I dislike.

    Carsten W.
    Overall rating
    • Industry: Consumer Services
    • Company size: 1,001-5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Best Scheduling Display Software there is

    Reviewed on 2020-08-19

    We just moved into new office and one of the main problems of our users is to find the new meeting...

    We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way.

    Pros

    Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software.
    To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion.

    Cons

    We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how.

    Alternatives Considered

    Teem

    Reasons for Choosing Robin

    The software was being maintained by a trainee and eventuelly abandoned. Also feature-wise totally not on par with Robin.

    Reasons for Switching to Robin

    Robin provided the best user experience. It's fun to use, so our colleagues use it.
    Mari G.
    Overall rating
    • Industry: Religious Institutions
    • Company size: 11-50 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 6.0 /10

    Satisfactory

    Reviewed on 2020-09-16

    Pros

    I did not set the software up, I was only a use, but I believe it was easy to setup.

    Cons

    I definitely did not feel like this software was user friendly for scheduling meetings. I had to contact support a lot and sometimes they were not helpful or one issue led to another.

    Americo M.
    Overall rating
    • Industry: Computer Software
    • Company size: 1,001-5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Robin Check-In and Kiosks

    Reviewed on 2020-08-13

    Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing...

    Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing spaces or building new ones. We used the data gathered from Robin to make informed decisions on how many rooms and what size to build to better serve our employees.

    Pros

    In our organization, our primary use case for Robin was conference room check-in. The thing I like the most about this product is the way it updates. We don't have to manage that using our MDM software. The software automatically updates to the latest version when it launches.

    Cons

    While our team uses the kiosk application I think the design can seem less polished than others. It is also not true to scale like other software on the market. I think this is a fairly new product for Robin and probably a lesser used product that other companies. It does work well and I've seen improvements in the latest iteration.

    Brian S.
    Overall rating
    • Industry: Insurance Software
    • Company size: 1,001-5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Execellent Cloud based Room Reservation System

    Reviewed on 2020-08-26

    The overall experience we have with the Robin platform is fantastic. Support is quick and the team...

    The overall experience we have with the Robin platform is fantastic. Support is quick and the team is available when you need them to be. Operation and reservations on the system are easy whether it be at the device or via the web page. Users have flexability of also using an App on their mobile device. Pretty useful when you have users coming and going.

    With Covid, we are looking at options for hoteling users who may be coming into the office, so we may expand our platform, but we need to make sure it fits into a financial budget. I am pleased with the over 2+ years or more that we have been using the platform. It has caused significant improvement of reserving rooms/spaces with our offices.

    Pros

    The primary features of the system that we liked was that it was cloud based requiring no infrastructure to maintain and that it tied right in to exchange and did everything almost automatically. The ease and set up of the platform is very easy. Room setup and configuration again are very ease of use and not technical.

    User adoption is fairly straight forward as well. We use Apple IPad mini's for our enviroment and the units pair with mounts from a third party look great outside of the rooms.

    Cons

    Some of the additional features and add-ons we felt were a bit overly priced and would like to see more bundled options for all services without having to add significant investment into the stack of features. I would like to use the Desks, and other features, but the ROI or justification of cost could not be done for us at this time.

    Showing 5 reviews of 44 Read all reviews

    Robin FAQs

    Below are some frequently asked questions for Robin.

    Robin offers the following pricing plans:

    • Starting from: US$1,500.00/year View Pricing Plans
    • Pricing model: Subscription
    • Free Trial: Available

    Basic - Essentials for managing assigned seating charts and conference rooms: $1,500/year Pro - Everything you need to manage your office and hybrid work schedules: $3,500/year Premier - Hybrid work for enterprise and global teams with more complex workplace needs: Contact Robin

    Robin has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Robin supports the following languages:

    English

    Robin supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Robin integrates with the following applications:

    BlueJeans, Google Calendar, Microsoft Outlook, Microsoft Teams, Slack, Zoom Meetings

    Robin offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, 24/7 (Live rep), Chat

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