RotaCloud

Rota & staff management with a drag & drop interface

4.9 /5 (153 reviews) Write a Review!

RotaCloud Overview

What is RotaCloud?

RotaCloud is an online rota management and staff scheduling platform with a drag and drop interface for building rotas, as well as tools for managing time-off requests, tracking attendance, logging employee hours, and more. The cloud-based tool allows managers to build, share, and manage rotas, and ensure that staff and employers are on the same page at all times. RotaCloud can be accessed using any desktop or mobile device with internet connection, and the native mobile apps for Android and iOS allow employees to check their schedule and manage their shifts on-the-go.

The rota planning tools within RotaCloud allow managers and HR professionals to create staff schedules, using a drag and drop interface, taking into account relevant data including staff availability, hours worked to date, scheduled time off, and more. Users can manage and build rotas for multiple locations and an unlimited number of employees. Staff roles can be assigned and color-coded in order to aid users in understanding where staff shortages may occur, and conflicts can be avoided with automatic alerts when unavailable staff are added to the rota. In the event of recurring shift patterns, users can simply copy and paste rotas into the following weeks or months, and make edits as needed.

RotaCloud also facilitates time and attendance tracking by providing employees with self service staff logins, from where they can clock in and out of shifts, make time-off requests, input unavailability for shifts, swap shifts with colleagues, track annual leave, and more. Permissions can be managed to control which employees have access to certain functionalities, and approval workflows can be setup for routing requests. RotaCloud integrates with third party HR tools, PeopleHR and breatheHR, for synchronizing payroll reports and ensuring that employee records and leave entitlements are accurate across all systems.

RotaCloud Overview

Pricing

Starting from
£1.00/month

Pricing options

Free Trial
Subscription
Value for money

Pricing starts at £1/employee/month with rota planning included.

£0.90/employee/month for time & attendance add-on

£0.40/employee/month for SMS notifications add-on

For more than 100 employees, contact RotaCloud for a custom quote


RotaCloud Features

Devices
Business size
S M L
Markets
United Kingdom
Supported Languages
English

Media

Create, manage, and share staff rotas using RotaCloud's drag & drop interface
Allow employees to log their hours worked by clocking in and out of shifts
Managers received notifications when employees make shift change or time off requests
Employees can clock in by entering a PIN using the RotaCloud mobile app
Timesheets are automatically generated using data from rotas and time tracking
Payroll reports can be generated based on employee's logged hours
RotaCloud video RotaCloud screenshot: Create, manage, and share staff rotas using RotaCloud's drag & drop interface RotaCloud screenshot: Allow employees to log their hours worked by clocking in and out of shifts RotaCloud screenshot: Managers received notifications when employees make shift change or time off requests RotaCloud screenshot: Employees can clock in by entering a PIN using the RotaCloud mobile app RotaCloud screenshot: Timesheets are automatically generated using data from rotas and time tracking RotaCloud screenshot: Payroll reports can be generated based on employee's logged hours

RotaCloud Reviews

RotaCloud Reviews

Overall rating
4.9
/
5
Excellent
138

Very good
15

Average
0

Poor
0

Terrible
0

Value for Money
4.9
Features
4.5
Ease of Use
4.8
Customer Support
4.9
100% recommended this app
Niall K.

Excellent value for money. Super easy to use

We tried other solutions before arrive at RotaCloud and have not looked back since.
From first contact to present date I have had nothing but positive experiences with RotaCloud. The sales and technical support teams are fantastic, quick to respond and very friendly.


Mark S.

Staff rota's are no longer a hated task

Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being in my office or enjoying a day out. I can create, edit and update a rota anywhere. The hourly tracking is a simple operation using a tablet as a keypad for clocking in and out allowing for verifying projected cost to actual cost.


Anita K.

Rotacloud review

Manpower planning is just easier and with the new features of adding employee files in to one place is just great


Maninder M.

Simple enough to use for the regular and basic tasks.

Saves time. Employees are notified via the app. Communication is much easier.


Joe D.

Best Rotating System out there

brilliant, a rota system game changer


Niall K.
Industry: Hospitality
Company size: 201-500 Employees

Excellent value for money. Super easy to use

Used Daily for 6-12 months
Reviewed on 11/28/2018
Review Source: Capterra

We tried other solutions before arrive at RotaCloud and have not looked back since.
From first contact to present date I have had nothing but positive experiences with RotaCloud. The sales and technical support teams are fantastic, quick to respond and very friendly.

Pros

RotaCloud has managed to strike the illusive balance between intuitive, easy to use software, and a comprehensive level of complexity that ensures it is able to cope with teams of any size and structure without breaking a sweat. The web app has a really fresh feel and everything is very easy to find. The immense variety of settings have allowed me to tailor a bespoke rota management experience for my team with almost unsettling ease.

Cons

The phone app, while still in keeping with the fresh feel of the software, feels like a bit of an after thought. I would also like to see rules and conditions introduced (eg. always require X amount of this type of worker on this day)

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Mark S.
Industry: Leisure, Travel & Tourism
Company size: 51-200 Employees

Staff rota's are no longer a hated task

Used Daily for 1+ year
Reviewed on 2/28/2020
Review Source: Capterra

Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being in my office or enjoying a day out. I can create, edit and update a rota anywhere. The hourly tracking is a simple operation using a tablet as a keypad for clocking in and out allowing for verifying projected cost to actual cost.

Pros

The software is simple and easy to use regardless of web app, IOS or Android. You can allocate your team members and keep apprised of the operational cost of a shift, trading day, week or month. The reporting area is detailed and tailored to what you require when you require it.

Cons

I think the only area I would like to see improved would be holiday accrual. If this could show a column of accrued, used and balance for zero hour staff it would help me substantially.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Anita K.
Industry: Retail
Company size: 51-200 Employees

Rotacloud review

Used Daily for 2+ years
Reviewed on 9/25/2020
Review Source: Capterra

Manpower planning is just easier and with the new features of adding employee files in to one place is just great

Pros

The features are so easy to use, I tell everyone who needs to use it that they literally cannot break it. It is easy to navigate and the features added are getting better and better

Cons

I always have features that I would like added and they guys are always very gracious and take my requests onboard

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Maninder M.

Simple enough to use for the regular and basic tasks.

Used Daily for 6-12 months
Reviewed on 12/9/2017
Review Source: Capterra

Saves time. Employees are notified via the app. Communication is much easier.

Pros

Ease of use for making changes to the rota.
Prompt and helpful attitude to customer support via the online chat.

Cons

Perhaps the 'Availability' feature. Could be more intuitive.
Mobile version of software is slow on many occasions.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Joe D.
Industry: Entertainment
Company size: 11-50 Employees

Best Rotating System out there

Used Daily for 2+ years
Reviewed on 7/23/2020
Review Source: Capterra

brilliant, a rota system game changer

Pros

Rota cloud have been a massive influence on making my job easier and quicker, I've managed to run a payroll not being at an computer. i use two separate accounts one is for staff 22 user and the other is volunteer of which we have about 110 users. For both of the two accounts i manage its has been really easy for people to pick up and because i work we people with different strength almost all have pick it up straight away.

Cons

too many prompts for hot key use. .........................

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9.7/10
Based on 153 user ratings
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RotaCloud Pricing

RotaCloud Pricing

Starting from
£1.00/month
Free Trial
Subscription
Value for money

Pricing starts at £1/employee/month with rota planning included.

£0.90/employee/month for time & attendance add-on

£0.40/employee/month for SMS notifications add-on

For more than 100 employees, contact RotaCloud for a custom quote

Pricing starts at £1/employee/month with rota planning included.

£0.90/employee/month for time & attendance add-on

£0.40/employee/month for SMS notifications add-on

For more than 100 employees, contact RotaCloud for a custom quote

Value for Money
4.9/5
Based on 153 user ratings
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RotaCloud Features

RotaCloud Features

API
Activity Dashboard
Activity Tracking
Applicant Tracking
Automatic Notifications
Customizable Branding
Customizable Reporting
Data Import/Export
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Performance Management
Real Time Reporting
Recruitment Management
Reminders
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4.5/5
Based on 153 user ratings
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Categories

Additional information for RotaCloud

Additional information for RotaCloud

Key features of RotaCloud

  • API
  • Absence management
  • Access control
  • Approval process control
  • Attendance management
  • Automatic notifications
  • Clock in / out
  • Communication management
  • Data import/export
  • Data visualization
  • Drag & drop interface
  • Email notifications
  • Employee management
  • Employee portal
  • Employee self service
  • Employee time clock
  • Facility scheduling
  • Filtered views
  • GPS
  • Hourly employee tracking
  • Human resource integration
  • Labor cost reporting
  • Overtime calculation
  • Overtime tracking
  • Payroll integration
  • Payroll management
  • Permission management
  • Reminders
  • Reporting & statistics
  • Resource management
  • Role-based permissions
  • Rota management
  • SMS integration
  • Shift scheduling
  • Sick leave tracking
  • Summary reports
  • Third party integration
  • Time & attendance tracking
  • Time clock integration
  • Time off requests
  • Time tracking
  • Timesheets
  • Vacation tracking

Benefits

  • Build rotas for one or multiple locations or teams using the drag and drop interface. The calendar layout allows users to see gaps in the schedule and avoid conflicts, and shift patterns can be copy and pasted week-on-week when suitable.

  • Benefit from automatic notifications, via SMS, email or push, to employees when new shifts are added or changes are made to shifts, and notifications to managers when employees make requests, ensuring no one misses important information.

  • Facilitate employee self service by providing all employees with their own unique login to a portal where they can make leave requests, view their schedules, report sickness, view their remaining leave entitlements, and more.

  • Track employee hours with mobile clocking in and out, GPS location tracking, attendance alerts, and automatic timesheet creation. Clocking in can be carried out via a pre-configured terminal at the office, web-based time clocks, or by entering a PIN into the mobile app during arrival and departure.

  • Reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Employers are able to see which teams or areas are under or over staffed due to color-coding, and notifications alert managers if they try to schedule an employee at a time when they are unavailable.

  • RotaCloud FAQs

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    Q. What type of pricing plans does RotaCloud offer?

    RotaCloud offers the following pricing plans:

    Starting from: £1.00/month

    Pricing model: Subscription

    Free Trial: Available

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    Q. What are the main features of RotaCloud?

    RotaCloud offers the following features:

    • API
    • Absence management
    • Access control
    • Approval process control
    • Attendance management
    • Automatic notifications
    • Clock in / out
    • Communication management
    • Data import/export
    • Data visualization
    • Drag & drop interface
    • Email notifications
    • Employee management
    • Employee portal
    • Employee self service
    • Employee time clock
    • Facility scheduling
    • Filtered views
    • GPS
    • Hourly employee tracking
    • Human resource integration
    • Labor cost reporting
    • Overtime calculation
    • Overtime tracking
    • Payroll integration
    • Payroll management
    • Permission management
    • Reminders
    • Reporting & statistics
    • Resource management
    • Role-based permissions
    • Rota management
    • SMS integration
    • Shift scheduling
    • Sick leave tracking
    • Summary reports
    • Third party integration
    • Time & attendance tracking
    • Time clock integration
    • Time off requests
    • Time tracking
    • Timesheets
    • Vacation tracking

    Q. Who are the typical users of RotaCloud?

    RotaCloud has the following typical customers:

    Small Business, Mid Size Business

    Q. What languages does RotaCloud support?

    RotaCloud supports the following languages:

    English

    Q. What type of pricing plans does RotaCloud offer?

    RotaCloud has the following pricing plans:

    Subscription

    Q. Does RotaCloud support mobile devices?

    RotaCloud supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does RotaCloud integrate with?

    RotaCloud integrates with the following applications:

    Breathe, Natural HR, People, People, StoriiCare

    Q. What level of support does RotaCloud offer?

    RotaCloud offers the following support options:

    Phone Support, Online Support, FAQs, Knowledge Base