--- description: Detailed reviews on ResourceSpace based on features, pricing, usability, and ratings. Get a quick overview advantages and disadvantages. Compare ResourceSpace with similar products. image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png title: ResourceSpace Reviews, Prices & Ratings | GetApp Canada 2026 --- Breadcrumb: [Home](/) > [Digital Asset Management Software](/directory/280/digital-asset-management/software) > [ResourceSpace](/software/109537/resourcespace) # ResourceSpace Canonical: https://www.getapp.ca/software/109537/resourcespace Page: 1 / 2\ Next: [Next page](https://www.getapp.ca/software/109537/resourcespace?page=2) > Trusted by Oxfam, TOMY and The Ashmolean Museum, amongst others, ResourceSpace is the DAM software of choice for leading commercial, academic, not for profit and arts \& heritage organisations from an ethical, employee owned organisation. > > Verdict: Rated **4.3/5** by 21 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Key benefits of ResourceSpace \* \*\*Centralises digital assets\*\* – Keeps images, video, audio, documents and other files in one structured, searchable location. \* \*\*Makes content easier to find\*\* – Powerful search and configurable metadata help users locate the right asset quickly without relying on folder structures or filenames. \* \*\*Reduces time spent managing files\*\* – Bulk upload, metadata tools, automated processing and streamlined workflows reduce repetitive manual tasks. \* \*\*Improves collaboration\*\* – Teams across different departments or locations can access and work with the same central library. \* \*\*Simplifies external sharing\*\* – Share selected assets with agencies, partners, clients or other external users without giving access to the entire system. \* \*\*Provides granular access control\*\* – Configure user groups and permissions to control exactly who can view, upload, edit or download different content. \* \*\*Supports approval and publishing workflows\*\* – Manage assets through upload, review, approval, publication and archiving processes. \* \*\*Helps protect brand consistency\*\* – Give users easy access to the latest approved logos, imagery, templates and other brand assets. \* \*\*Improves rights and usage management\*\* – Store copyright, licensing, consent and usage information alongside assets so users can make more informed decisions. \* \*\*Adapts to your organisation\*\* – Metadata fields, workflows, permissions and interfaces can be configured around existing terminology and processes. \* \*\*Scales as collections grow\*\* – Suitable for organisations ranging from smaller teams to those managing large and complex digital asset libraries. \* \*\*Integrates with other systems\*\* – API access and integration options enable ResourceSpace to connect with websites, content management systems and other applications. \* \*\*Offers optional AI-powered tools\*\* – AI functionality can help with tasks such as metadata generation, transcription, facial recognition and content discovery. \* \*\*Avoids traditional software licence fees\*\* – ResourceSpace is open source, giving organisations an alternative to proprietary DAM platforms with high per-user licensing costs. \* \*\*Offers flexible deployment options\*\* – Organisations can self-host ResourceSpace or choose a fully managed cloud service. \* \*\*Reduces the burden on internal IT teams\*\* – Managed hosting can include infrastructure, backups, upgrades, security and ongoing system maintenance. \* \*\*Provides expert human support\*\* – Supported customers work with experienced DAM specialists who understand both the platform and digital asset management. \* \*\*Includes tailored onboarding\*\* – ResourceSpace specialists can help configure metadata, permissions and workflows around the organisation's requirements. \* \*\*Supports users after implementation\*\* – Ongoing technical assistance and configuration advice help organisations continue to get value from the system as their needs evolve. \* \*\*Provides long-term flexibility\*\* – Open-source technology, extensive configuration options and integrations make it easier for ResourceSpace to evolve alongside changing organisational requirements. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.3/5** | 21 Reviews | | Ease of Use | 3.9/5 | Based on overall reviews | | Customer Support Software | 4.8/5 | Based on overall reviews | | Value for Money | 4.6/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: Montala - **Location**: Swindon, UK - **Founded**: 2007 ## Commercial Context - **Starting Price**: £353.00 - **Pricing model**: Flat Rate (Free version available) (Free Trial) - **Pricing Details**: Detail of our pricing and packages are published on our website - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Mac (Desktop), Windows (Desktop), Windows (On-Premise), Linux (On-Premise), Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: Arabic, Basque, Brazilian Portuguese, Bulgarian, Catalan, Chinese, Croatian, Czech, Danish, Dutch, English, Estonian, European Portuguese, Finnish, French, Galician, German, Greek, Hebrew, Hindi, Hungarian, Icelandic, Indonesian, Irish, Italian, Japanese, Kazakh, Korean, Latvian, Lithuanian, Malay, Norwegian, Polish, Portuguese, Romanian, Russian, Serbian, Serbian, Slovak, Slovenian, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Ukrainian, Vietnamese - **Available Countries**: Algeria, Angola, Australia, Benin, Botswana, Brazil, Burkina Faso, Burundi, Cameroon, Canada, Cape Verde, Central African Republic, Chad, China, Comoros, Congo - Brazzaville, Congo - Kinshasa, Côte d’Ivoire, Djibouti, Egypt and 46 more ## Features - API - Access Controls/Permissions - Asset Categorization - Asset Library - Asset Sharing - Collaboration Tools - Commenting/Notes - Configurable Workflow - Customizable Branding - Customizable Templates - Document Management Software - Document Storage - Drag & Drop - File Conversion - File Management - File Transfer - Full Text Search - Image Library - Metadata Management - Mobile App ## Integrations (23 total) - Adobe After Effects - Adobe Campaign - Adobe Creative Cloud - Adobe InDesign - Adobe Photoshop - Adobe Premiere Pro - Axiell Collections - Box - BrandStencil - Canva - Dropbox - Drupal - Falcon - Google Cloud - Joomla ... and 8 more integrations ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base Software - Phone Support - 24/7 (Live rep) - Chat ## Category - [Digital Asset Management Software](https://www.getapp.ca/directory/280/digital-asset-management/software) ## Alternatives 1. [Google Drive](https://www.getapp.ca/software/90762/google-drive) — 4.8/5 (28591 reviews) 2. [OneDrive](https://www.getapp.ca/software/91652/onedrive) — 4.5/5 (12830 reviews) 3. [Microsoft SharePoint](https://www.getapp.ca/software/90850/sharepoint) — 4.4/5 (5460 reviews) 4. [Microsoft 365](https://www.getapp.ca/software/90725/microsoft-office-365) — 4.6/5 (14144 reviews) 5. [Google Workspace](https://www.getapp.ca/software/90761/google-apps-for-business) — 4.7/5 (17670 reviews) ## Reviews ### "A simple yet powerful platform with a good degree of flexibility" — 5.0/5 > **Charles Andrew** | *October 10, 2017* > > **Pros**: ResourceSpace is simple yet powerful. I would say that the most important aspect is that it's user-friendly for end-users, and that has made a big difference. I found the Montala team to also be friendly and efficient in sorting out a few issues and bugs. There are many functionalities that we at this point do not make use of, but it's good to know they are there in case we need them. > > **Cons**: The collections system at the bottom of the screen offer a simple interface to manage your selections but it's also easy to make mistakes and modify previously created collections. I would suggest that when logging back into a new session, that the "current collection" be reset to a new collection to avoid mistakes. ----- ### "Review of ResourceSpace" — 4.0/5 > **Margaret** | *October 14, 2020* | Nonprofit Organization Management | Recommendation rating: 9.0/10 > > **Pros**: ResourceSpace is a really helpful and user-friendly digital asset management system that has enabled us to effectively share resources throughout our organisation and beyond, setting appropriate access levels. > > **Cons**: Development happens without consultation, and the recent introduction of the new 'selection' option has caused me several problems in adding an extra stage in my work process. I'd appreciate greater flexibility in deciding which new features I want, and which I'd rather opt out of. > > In general I am very pleased with ResourceSpace, and the customer service I receive. ----- ### "Price is good. The UX... not so much" — 3.0/5 > **Anthony** | *March 28, 2019* | Design | Recommendation rating: 3.0/10 > > **Pros**: The price. We are big fans of open source software and we also have a bunch of clients that really need Digital Asset Management but cannot afford Widen or similar solutions. > > **Cons**: The UX is terrible. Figuring out how to get a lot of assets into the system and to organize them into folders is amazingly counter-intuitive. It would be utterly impossible to teach clients on how to use the system unless they are very technically savvy and have tons of patience. Also, uploading assets in bulk is theoretically possible but not really sensible. Let's say you want to upload 100 images of people all at once. The file names might be like john.jpg, wendy.jpg, amy.jpg, etc. When you go to upload those 100 photos, you can only set one name for all of them. So, wendy.jpg is going to be named "John" and amy.jpg is also going to be named "John". So after you upload them all, then you have to go in and re-name 99 of the images to the filenames that you wanted. What a terrible waste of time. Also, if you want to store assets in folders within folders, I would not bother with Resource Space. There are bugs with this which you can work around but it is so painful that it is not worth it. This system probably really good if you are OK with just dumping everything into the system with no organization and then forcing your users to use the search feature to find everything. > > Sadly we pitched this software to a big enterprise level client without realizing the full extent how rough it is to work with. We made a bit of a mess for ourselves because trying to teach the client how to use this was incredibly painful and ultimately led to us looking for new solutions. ----- ### "Open customizable platform that requires technical expertise to use well." — 5.0/5 > **Frederick** | *October 14, 2020* | Nonprofit Organization Management | Recommendation rating: 8.0/10 > > **Pros**: We were drawn to ResourceSpace because of it feature set and that it was open source project. Initially, we hosted it on our own servers, then paid for support from the developer, then transitioned to a hosted plan. It is incredibly flexible. You can develop customized access with user groups, and limit use, to some extent, on a per user basis. You can alter the interface and add to it using custom plug-ins. The number of users is not restricted. With a clear out of the box feature set, the open source nature of ResourceSpace makes rebranding and customization only limited by developer cost and time. > > **Cons**: ResourceSpace is feature rich, has developed over a long time and is continually evolving. This has led to a complicated code base which can create edge case functionality that doesn’t work as expected. There is no documentation that explains the underlying technological concepts. This would help in planning customization or adapting the ResourceSpace way. There are times when changes can yield unexpected results. While open source, and easily installed, this software is not “free,” it will require technical expertise to keep it running efficiently. The bulk of development has been done by Montala, this means there is not a large group of collaborative developers with expertise who fully understand its inner workings. There does not appear to be a place for users to get answers to meaningful questions of use. ----- ### "ResourceSpace has transformed the way we use our photo library" — 5.0/5 > **Linda** | *October 14, 2020* | Education Management | Recommendation rating: 10.0/10 > > **Pros**: Support, price, and features: The Montala support team has been amazing - super-fast response time, despite being on different continents. Every rep I've had contact with has been helpful, respectful, and patient. Price - The annual service fee gives us huge value. Features - The system is remarkably customizable, and the support team has been great at helping me implement whatever I need. Ongoing updates to the system continue to add value. > > **Cons**: Integrations with Adobe products would be amazing\! > > Since getting ResourceSpace, we've been able to empower our team and others in the organization to find the photos they need. Designers and photographers no longer have to be the “knowledge keepers” of the photo library—anyone with a login can search for photos themselves. Our initial investment of time in setting up the system was well worth it. The ResourceSpace support team was very helpful in the onboarding process, even setting up some user groups for me when I ran up against the limits of my understanding. They continue to provide excellent support. The system has scaled well to additional user groups and a growing library. ----- Page: 1 / 2\ Next: [Next page](https://www.getapp.ca/software/109537/resourcespace?page=2) ## Links - [View on GetApp](https://www.getapp.ca/software/109537/resourcespace) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-CL | | | es-CO | | | es-MX | | | fr | | | fr-BE | | | fr-CA | | | nl | | | nl-BE | | ----- ## Structured Data