About VOGSY

The only Professional Services Automation solution for Google Workspace, VOGSY connects your teams and Quote-to-Cash process together with Google’s productivity tools like Gmail, Docs, Drive and Sheets. Coupled with a powerful ERP engine, VOGSY is uniquely capable of enhancing real-time collaboration, billability and visibility into the financial performance of projects and your business. The bottom line: VOGSY helps you run your business profitably and predictably.

Start your free trial here → https://vogsy.io/login-free-trial

VOGSY is secure, scalable and trusted by services firms around the world. With opportunity tracking, project and resource planning, task management, invoicing and reporting connected in one system, silos between Sales, Project Delivery and Accounting teams are erased. For each project, VOGSY creates an automated file structure in Google Drive and centralizes all quotes, invoices and documents, conversations, planning, related opportunities, archived emails and tasks so teams can easily share, access and collaborate on information in real time.

Google Docs-based quotes and invoices are automated and easily edited and branded. Timesheets are populated from project planning and tracked time updates project budgets and margins, which your sales teams can access to fill the pipeline with more profitable opportunities. Teams can work efficiently, reduce issues like over-delivery and produce quality results at profitable margins.

On top of simplified workflows, one of VOGSY’s best-loved features is real-time financial reporting in visual charts for your pipeline, revenue forecast, billability, customer profitability and other metrics that reveal your company’s health at a glance. In addition, VOGSY provides real-time reports in Google Sheets so you can configure the data as needed and update it with VOGSY’s Sheets add-on. In addition to native integration with Google Workspace, VOGSY integrates with leading software tools like QuickBooks, Copper, SalesForce, Xero, Zapier, HubSpot and Jira.

Pricing starting from:

US$9.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of VOGSY

Seize opportunities and win more deals
- Start planning, budgeting and preparing your teams before an opportunity is won
- Give your sales teams insight into past and current project budgets, margins and successes to build a lucrative pipeline
- Send automated quotes and get proposals out faster
- Track sales funnel, pipeline progression, wins and losses
- Know which clients are profitable and which ones aren’t at a glance

Make every project profitable
- Real-time schedule, budget, margin and completion percentages help you deliver projects on time, on budget, every time
- Easily track and measure every point in the project lifecycle with visually appealing dashboards and charts
- Share files in a Google Drive file structure automatically created for each project
- See the actual budget and margin against the estimates and repeat your successes
- Work Breakdown Structure templates speed up project planning and help make work simple and repeatable

Always leverage the right skills at the right rates
- In color-coded heat maps, view all resources’ availability and utilization and prevent clog-ups down the line
- Assign tasks in seconds with automated role matching
- Create softbookings and plan with placeholder resources and see who you need to hire
- Forecast resources and plan better with capacity and utilization insights

Keep your teams’ tasks on track
- Quickly assign tasks to yourself or any team member in any department to keep business moving and everyone on the same page
- Assign tasks directly from company or client emails in your Gmail inbox
- Use VOGSY’s built-in timer for granular tasks and automatically update timesheets, budgets and margins
- See your team’s tasks, what’s been done and what hasn’t from a bird’s eye view in Gantt or organized into kanban views

Make time tracking hassles a thing of the past
- Let your teams track time in easy timesheets pre-populated from project planning
- Sync time tracking with budgeting and billing and automate both
- Approve timesheets instantly from Gmail

Fix billing leaks for good
- Create automated (and accurate) invoices in a click and never miss billable time
- Set billing schedules for fixed price projects and deliverables
- Serve international clients with multi-currency options
- Approve invoices and send to the appropriate recipient in Gmail

Swing into action with real-time reporting
- Receive alerts when opportunities and projects go off-course
- In real-time dashboards, monitor project performance, utilization, billability, company revenue, costs, COGS and other organizational health KPIs
- Configure data the way you need it in Sheets-based reports, add pivot tables and charts and refresh the data with VOGSY’s add-on

Devices

Business size

S M L

Markets

Andorra, United Arab Emirates, Afghanistan, Antigua & Barbuda, Anguilla and 225 others, Albania, Armenia, Curaçao, Angola, Argentina, American Samoa, Austria, Australia, Aruba, Åland Islands, Azerbaijan, Bosnia & Herzegovina, Barbados, Bangladesh, Belgium, Burkina Faso, Bulgaria, Bahrain, Burundi, Benin, Bermuda, Brunei, Bolivia, Brazil, Bahamas, Bhutan, Botswana, Belarus, Belize, Canada, Congo - Kinshasa, Central African Republic, Congo - Brazzaville, Switzerland, Cook Islands, Chile, Cameroon, China, Colombia, Costa Rica, Cuba, Cape Verde, Cyprus, Czechia, Germany, Djibouti, Denmark, Dominica, Dominican Republic, Algeria, Ecuador, Estonia, Egypt, Eritrea, Spain, Ethiopia, Finland, Fiji, Falkland Islands, Micronesia, Faroe Islands, France, Gabon, United Kingdom, Grenada, Georgia, French Guiana, Guernsey, Ghana, Gibraltar, Greenland, Gambia, Guinea, Guadeloupe, Equatorial Guinea, Greece, Guatemala, Guam, Guinea-Bissau, Guyana, Hong Kong SAR China, Honduras, Croatia, Haiti, Hungary, Indonesia, Ireland, Israel, Isle of Man, India, Iraq, Iran, Iceland, Italy, Jersey, Jamaica, Jordan, Japan, Kenya, Kyrgyzstan, Cambodia, Kiribati, Comoros, St. Kitts & Nevis, South Korea, Kuwait, Cayman Islands, Kazakhstan, Laos, Lebanon, St. Lucia, Liechtenstein, Sri Lanka, Liberia, Lesotho, Lithuania, Luxembourg, Latvia, Libya, Morocco, Monaco, Moldova, Montenegro, St. Martin, Madagascar, Marshall Islands, North Macedonia, Mali, Myanmar (Burma), Mongolia, Macao SAR China, Northern Mariana Islands, Martinique, Mauritania, Montserrat, Malta, Mauritius, Maldives, Malawi, Mexico, Malaysia, Mozambique, Namibia, New Caledonia, Niger, Norfolk Island, Nigeria, Nicaragua, Netherlands, Norway, Nepal, Nauru, New Zealand, Oman, Panama, Peru, French Polynesia, Papua New Guinea, Philippines, Pakistan, Poland, St. Pierre & Miquelon, Puerto Rico, Palestinian Territories, Portugal, Palau, Paraguay, Qatar, Réunion, Romania, Serbia, Russia, Rwanda, Saudi Arabia, Solomon Islands, Seychelles, Sudan, Sweden, Singapore, St. Helena, Slovenia, Svalbard & Jan Mayen, Slovakia, Sierra Leone, San Marino, Senegal, Somalia, Suriname, São Tomé & Príncipe, El Salvador, Syria, Eswatini, Turks & Caicos Islands, Chad, Togo, Thailand, Tajikistan, Timor-Leste, Turkmenistan, Tunisia, Tonga, Turkey, Trinidad & Tobago, Tuvalu, Taiwan, Tanzania, Ukraine, Uganda, United States, Uruguay, Uzbekistan, Vatican City, St. Vincent & Grenadines, Venezuela, British Virgin Islands, US Virgin Islands, Vietnam, Vanuatu, Wallis & Futuna, Samoa, Yemen, Mayotte, South Africa, Zambia, Zimbabwe

Supported Languages

English

Pricing starting from:

US$9.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

VOGSY Software - Project Management and Tracking: See project progress at a glance with real-time schedule, budget and margin data
VOGSY Software - Optimize your Resources: Track planned hours vs availability using VOGSY’s interactive resource scheduler. Put an end to bench time or overbookings. Soft or hard bookings, billable and non-billable, working hours, holidays; VOGSY keeps everyone in sync.
VOGSY Software - Utilization Reporting:  Get real-time utilization information at your fingertips
VOGSY Software - Nothing gets lost: Any tasks related to a project (or an opportunity for that matter), billable or not, and at any stage of its life, is always accessible in your project or customer card. No more guessing, no more digging.
VOGSY Software - Work tasks inside Gmail: The VOGSY Gmail Add-on lets you log an email in VOGSY and immediately create a task, straight from your inbox. New tasks come to your inbox as well and you can take action in the email.
VOGSY Software - Sales Pipeline Management: Monitor pipeline progression and ratios of wins to losses in VOGSY's real-time chart and See your funnel in your own stages, quantity or (weighted) revenue
VOGSY Software - Project Planning and Scheduling: Easily reschedule and push forward pending projects and deliverables yet to be started, along with their resource plans
VOGSY Software - Alerts and Notifications: Alerts ensure teams submit hours on time, smooth approval flows and help keep you and your teams in sync
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VOGSY video VOGSY Software - Project Management and Tracking: See project progress at a glance with real-time schedule, budget and margin data VOGSY Software - Optimize your Resources: Track planned hours vs availability using VOGSY’s interactive resource scheduler. Put an end to bench time or overbookings. Soft or hard bookings, billable and non-billable, working hours, holidays; VOGSY keeps everyone in sync. VOGSY Software - Utilization Reporting:  Get real-time utilization information at your fingertips VOGSY Software - Nothing gets lost: Any tasks related to a project (or an opportunity for that matter), billable or not, and at any stage of its life, is always accessible in your project or customer card. No more guessing, no more digging. VOGSY Software - Work tasks inside Gmail: The VOGSY Gmail Add-on lets you log an email in VOGSY and immediately create a task, straight from your inbox. New tasks come to your inbox as well and you can take action in the email. VOGSY Software - Sales Pipeline Management: Monitor pipeline progression and ratios of wins to losses in VOGSY's real-time chart and See your funnel in your own stages, quantity or (weighted) revenue VOGSY Software - Project Planning and Scheduling: Easily reschedule and push forward pending projects and deliverables yet to be started, along with their resource plans VOGSY Software - Alerts and Notifications: Alerts ensure teams submit hours on time, smooth approval flows and help keep you and your teams in sync

Features

Total features of VOGSY: 151

  • @mentions
  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Accounting Software
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Agile Methodologies
  • Alerts/Notifications
  • Approval Process Control
  • Assignment Management
  • Attendance Tracking Software
  • Automatic Time Capture
  • Billable & Non-Billable Hours
  • Billable Items Tracking
  • Billing & Invoicing
  • Budget Management
  • CRM Software
  • Calendar Management
  • Calendar Sync
  • Calendar/Reminder System
  • Campaign Management Software
  • Capacity Management
  • Charting
  • Client Management
  • Collaboration Tools
  • Commenting/Notes
  • Configurable Workflow
  • Contact Database
  • Contact Management Software
  • Cost-to-Completion Tracking
  • Create Subtasks
  • Customer Database
  • Customizable Branding
  • Customizable Invoices
  • Customizable Reports
  • Customizable Templates
  • Dashboard Creation
  • Data Import/Export
  • Deadline Management
  • Document Management Software
  • Document Storage
  • Due Date Tracking
  • Email Management Software
  • Email Templates
  • Email-to-Task Conversion
  • Employee Database
  • Employee Management
  • Employee Scheduling Software
  • Employee Time Tracking
  • Estimating
  • Expense Tracking
  • File Management
  • Financial Management Software
  • Forecasting
  • Gantt/Timeline View
  • General Ledger
  • Hourly Billing
  • Integrations Management
  • Interaction Tracking
  • Internal Chat Integration
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Issue Tracking Software
  • Kanban Board
  • Lead Capture Software
  • Lead Management Software
  • Leave Tracking
  • Milestone Tracking
  • Mobile Access
  • Mobile Time Tracking
  • Monitoring
  • Multi-Currency
  • Multiple Billing Rates
  • Multiple Projects
  • Online Invoicing
  • Online Time Tracking Software
  • Opportunity Management
  • Order Management Software
  • Overtime Calculation
  • Percent-Complete Tracking
  • Performance Metrics
  • Pipeline Management
  • Planning Tools
  • Portfolio Management
  • Progress Tracking
  • Project Accounting Software
  • Project Billing
  • Project Management Software
  • Project Planning Software
  • Project Templates
  • Project Time Tracking
  • Project Tracking Software
  • Project Workflow
  • Projections
  • Proposal Generation
  • Purchase Order Management
  • Purchasing & Receiving
  • Quotes/Estimates
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Recurring Tasks
  • Recurring/Subscription Billing
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Allocation & Planning
  • Resource Management Software
  • Resource Scheduling
  • Role-Based Permissions
  • Sales Forecasting Software
  • Sales Pipeline Management
  • Sales Reports
  • Sales Tax Management
  • Sales Trend Analysis
  • Scheduling Software
  • Search/Filter
  • Segmentation
  • Sick Leave Tracking
  • Skills Tracking
  • Status Tracking
  • Summary Reports
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Tax Calculation
  • Template Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Off Requests
  • Time Tracking Software
  • Timesheet Management
  • To-Do List
  • Traditional Methodologies
  • Training Management
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Vendor Management Software
  • Visualization
  • Workflow Management Software

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Reviews

Overall rating

4.5 /5
(21)
Value for Money
4.7/5
Features
4.5/5
Ease of Use
4.6/5
Customer Support Software
4.6/5

Already have VOGSY?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 21
Richard j K.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

FINALLY! A solution for managing projects that integrates with Google

Reviewed on 2020-09-28

Since roll out we have noticed a dramatic increase in our team's responsiveness to submitting their...

Since roll out we have noticed a dramatic increase in our team's responsiveness to submitting their time (a plague of every agency) and a double digit increase in profitability from having stronger controls over our projects than we had with other project management applications we used in the past.

Pros

For years I have dreamed of a tool that would integrate within the Google ecosystem, Vogsy has done just that. It feels like an extension of the tools that we use everyday: Gmail, Google Docs, et cetera. The transition from our existing platform was fairly painless and our team was up and running within days of deployment.

Cons

I do not have many pain points with Vogsy. It covers all of our bases that we need to properly manage our team and the day to day operations of the business. Their team has been super supportive on customer support side and carefully considers our recommendations for future releases. It feels like a very effective partnership.

Alternatives Considered

LiquidPlanner, FunctionFox, monday.com and Wrike

Switched From

Intervals

Reasons for Switching to VOGSY

After a doing a demo with several applications our selection committee unanimously determined that Vogsy would provide coverage on all of our critical elements and provide for cost savings long term through streamlining several of our processes. It was the clear winner.
Hendrik N.
Overall rating
  • Industry: Computer Software
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

100% automated process from quote to invoice

Reviewed on 2019-05-03

- 100% automated process from quote to invoice
- integrates easily with our financial administration...

- 100% automated process from quote to invoice
- integrates easily with our financial administration
- extremely intuitive user experience, very steep learning curve for new employees
- beautiful graphs and management dashboards
- FUN to use, feels like social media!

Pros

It is a pleasure to make proposals with Vogsy:

- I enter quote information (amount, relation, contact person)
- Vogsy then generates the quote from a template and stores it in Google Drive
- I finish the quote by editing the generated Google Doc
- Vogsy then sends my manager a notification to approve the quote
- after approval Vogsy sends the quote to my contact person through Gmail

It does not end there. After receipt, my customer can digitally sign the quote. Vogsy automatically saves the signed quote in Google Drive. In Vogsy I can then convert the quote to a project with a single click, so the project execuation can start right away (resource planning, time registration, invoicing).

Never been this easy, never been this efficient.

Cons

I manage many projects and quotes so I received many notifications on my feed. Fortunately, you can easily disable certain notifications in Vogsy.

Chris L.
Overall rating
  • Industry: Construction
  • Company size: 2-10 Employees
  • Used for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 0.0 /10

Waste of time

Reviewed on 2020-04-08

I hate it. It looked like it would be perfect,
and they promised the world. They fell short Snd...

I hate it. It looked like it would be perfect,
and they promised the world. They fell short Snd wouldn’t refund my money either.

Pros

I was hoping that this would be easier than Sales force... I was wrong.

I liked how the team embraced our company. However it was false hope. They would not deviate from their ways and it cost me thousands of dollars. What a mistake.

Cons

Processing a job was a nightmare. There are so many unnecessary steps.

Response from VOGSY

Dear Chris, sorry to learn that you felt misguided. For a SaaS business, it's never a sustainable situation to overpromise or underdeliver. And so that's definitely not what we ever set out to do. After reflecting on your feedback here, we believe that it was a matter of expectations in different parts of the business that caused things to grind to a halt. In hindsight, it's clear that it was CRM, rather than PSA that you were looking for. Whilst we spent quite some time with your administrative team to cover the entire scope from quote to cash, that ultimately was never embraced fully. An unfortunate mismatch, of which we will take learnings forward.
Best regards,
Mark

Paola Z.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 9.0 /10

Great personal assistant

Reviewed on 2019-04-11

Helps me to keep full track of our quote-to-cash process. Easy time recording and approval of...

Helps me to keep full track of our quote-to-cash process. Easy time recording and approval of purchase invoices. Charts give a clear overview of a number of key performance indicators.

Pros

Vogsy helps me to easily manage my actions by presenting them on my personal feed. And keeps reminding me if something is not taken care of yet. Great to have this convenient personal assistant who keeps me up to speed!

Cons

If you work on quite a number of projects, you can sometimes receive many notifications on your feed. To avoid this situation, you can disable certain notifications in Vogsy. So if you just invest a little bit of time, this is easily taken care of as well.

Wout K.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Great PSA software

Reviewed on 2019-01-09

Quote-to-cash process is excellerated by using VOGSY
Using boards to customize management informatio...

Quote-to-cash process is excellerated by using VOGSY
Using boards to customize management information for each department

Pros

Works great on my mobile phone. All relevant information about my opportunities en projects available in my pocket without searching. On board P&L, so I allways van see how we perform against the budget, from any point of view: manager, department, staff, billability et cetera

Cons

Standard charts do not allow for customizations

Showing 5 reviews of 21 Read all reviews

VOGSY FAQs

Below are some frequently asked questions for VOGSY.

VOGSY offers the following pricing plans:

VOGSY promises no-nonsense monthly billing and straightforward pricing. Signing up requires ZERO minimum time commitments and ZERO hidden fees. Choose a comprehensive plan that fits the needs of every team member in your organization: Lite User Plan ($9/user/month), a perfect option for contractors; Full User Plan ($19/user/month), ideal for Producers, Project Managers, Account Managers and Executives; Super User Plan ($29/user/month), designed for Accounting and Financial Admins

VOGSY has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

VOGSY supports the following languages:

English

VOGSY supports the following devices:

Android (Mobile)

VOGSY integrates with the following applications:

Copper, Gmail, Google Calendar, Google Docs, Google Drive, Google Sheets, HubSpot CRM, Jira, Quickbooks Online, Salesforce Sales Cloud, Xero, Zapier

VOGSY offers the following support options:

Email/Help Desk, Knowledge Base Software, Phone Support, Chat

Related categories

See all software categories found for VOGSY.