Knowify

4.5 (90)
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Integrated mobile contractor management platform

About Knowify

Know­ify is a mobile contractor management solution for small to medium contracting businesses and construction professionals who want to streamline their workflow for managing projects, scheduling, contracts, invoices, change orders, purchasing, and more. Users are able to track time, submit expenses, and check work orders from any mobile device, as well as sync data in real time.

Knowify provides built-in job costing and project management tools that enable users to estimate jobs and track performance. Project management features are fully integrated with purchasing and timekeeping for real-time monitoring against labor and materials budgets. The platform enables users to prepare bids for commercial GC jobs and contracts for property owners with e-signature capabilities. The built-in change order feature allows users to send change orders out for acceptance while on the go.

Dispatch management features allow users to create service tickets to send to technicians in the field. The platform supports both time and materials, as well as fixed price service tickets. Notifications are sent to on-site workers via mobile app, including additional photos, notes, and more. Users are able to view work orders, clock in and out, as well as add materials while on the go. Maintenance contract management tools enable users to schedule, track and bill service appointments with clients. Users can also get real-time cost and revenue data while jobs are in progress.

Knowify’s invoicing tools help users with billing time and materials, including progress billing, and milestone billing, as well as percentage completion, line-item-based, and more. Users can create AIA-style g702/g703 applications for payments to be submitted to commercial general contractors. Knowify’s mobile app for Android and iOS comes with features for GPS-verified clock in / clock out, timekeeping for on-site crew, and classic timecards. Users can integrate with QuickBooks to sync their list of vendors, classes, purchases, and employees for increased accountant productivity.


Key benefits of Knowify

  • Knowify enables organizations to run their entire contracting business, whether within the plumbing, HVAC, solar, painting, electric, landscaping, or roofing industry.

  • The integrated platform enables contracting businesses to complete all their administrative tasks within one centralized location, including time tracking and scheduling.

  • Knowify integrates with QuickBooks for syncing transaction data automatically, giving accountants improved visibility on records.

  • Phases of work by outside subcontractors can be incorporated into the project plan, with invoice reconciliation to ensure the right payments.

  • Users can create bids and contracts with the company's letterhead and send them through Knowify for electronic signature.

  • Images

    Knowify Software - "The bird's eye view of your whole business" (President at Texas Pride Custom Floors)
    Knowify Software - Manage multiple jobs simultaneously.
    Knowify Software - Track crew time and GPS location from both the office and the jobsite.
    Knowify Software - Schedule crews with the resource scheduler that automatically sends out reminders for each service.
    Knowify Software - Impress your clients with your professionalism.
    Knowify Software - Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.
    Knowify Software - Schedule of values, progress billing, time and materials, and more!
    Knowify Software - Create cost estimates or bids, and use progress or AIA billing to invoice clients.
    Knowify Software - Real-time connection between the office and the field.
    Knowify Software - Allow employees to submit expenses and track time from their smartphones.
    Knowify Software - Make better decisions with real-time job performance data.
    Knowify Software - Get real-time information about job profitability and work in progress.
    Knowify Software - Accurately track POs, expenses and revenue per job.
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    Knowify video
    Knowify Software - "The bird's eye view of your whole business" (President at Texas Pride Custom Floors)
    Knowify Software - Manage multiple jobs simultaneously.
    Knowify Software - Track crew time and GPS location from both the office and the jobsite.
    Knowify Software - Schedule crews with the resource scheduler that automatically sends out reminders for each service.
    Knowify Software - Impress your clients with your professionalism.
    Knowify Software - Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.
    Knowify Software - Schedule of values, progress billing, time and materials, and more!
    Knowify Software - Create cost estimates or bids, and use progress or AIA billing to invoice clients.
    Knowify Software - Real-time connection between the office and the field.
    Knowify Software - Allow employees to submit expenses and track time from their smartphones.
    Knowify Software - Make better decisions with real-time job performance data.
    Knowify Software - Get real-time information about job profitability and work in progress.
    Knowify Software - Accurately track POs, expenses and revenue per job.

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    Reviews

    Overall rating

    4.5 /5
    (90)
    Value for Money
    4.4/5
    Features
    4.2/5
    Ease of Use
    4.4/5
    Customer Support Software
    4.6/5

    Already have Knowify?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 90
    Michael
    Overall rating
    • Industry: Accounting Software
    • Company size: 2–10 Employees
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    This is how it should be and it's only getting better

    Reviewed on 2016-07-06

    Knowify is singularly impressive in it's ability to speak to both the complex and real time needs...

    Knowify is singularly impressive in it's ability to speak to both the complex and real time needs of contractors while satisfying the employee, office staff, and the accountant's requirements. Our office has tried repeatedly to classify this program, as estimation, project management, AR, job costing, etc. when speaking with clients, and ultimately with each new client we find it is more than that, it is simply the right answer for the right problem for contractors. Combine Knowify's ever growing list of built in (and truly astonishing) benefits, with a staff who are willing to take our's, and I'm sure many, users suggestions for improved useage and the result is a company you want to see leading the market.

    Pros

    By far the best feature of Knowify is that, with a seemingly simple but comprehensive interface, the program is intuitively generating more beneficial outputs, then we could first imagine.

    Cons

    At first blush the interface seems very directed in how one should use it, but we began, after working with the demo, to find it slightly obtuse when faced with little ideosyncrasies common to many contractors. So far the team at Knowify has not disappointed in aiding us with these minor hiccups, which tended to be a lack of understanding on our end about certain settings, and not the program itself.

    Tierney
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 6.0 /10

    As a Quickbooks desktop Beta customer, we are still ironing out some sync troubles.

    Reviewed on 2017-10-24

    The online-ability is great for the boss in the field, but with QBD we have had to establish work...

    The online-ability is great for the boss in the field, but with QBD we have had to establish work arounds.

    Pros

    Knowify has many modules that are useful, however they do not all work with QBD quite yet. Once they can get the sync figured out it will be a one-stop-shop for estimating, time-tracking, invoicing, scheduling. We do not use the Plan and Track feature, but I can see how that could be VERY helpful. Emailing customers is very easy. Purchase orders are EASY to send. Getting customer signatures is EASY.

    Cons

    1) The billing module is very detailed, so it takes a long time to enter bills. There should be a shortcut around entering an "Item" that allows choosing an expense account. And maybe allocate to the job not based on an item in contract. Also Autofill feature? Or a Copy previous bill? 2) Default accounts are confusing. For a long time they did not save after I entered them. And many of them do not allow us to choose a COGS type account. 3)Time tracker does not sync at all. 4) Sub customer doesn't autofill address of top customer. 5)Estimate/Invoice template formats are not editable - I want to adjust which fields and where they go on the document. 6)Can't do a $0 estimate -sometimes a customer wants to choose from options. 7) Class info did not sync 8) In Plan and Track the work order should autofill item description from the contract 9) t would be great if Comments were visible in Time entries Instead of having to click on them to see.

    Chris
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Daily for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 3.0 /10

    Decent

    Reviewed on 2019-10-23

    My overall experience is that there are room for improvements...

    My overall experience is that there are room for improvements...

    Pros

    Has most of the options I am interested in using. Having written that though, it doesn't have all the options...

    Cons

    No monthly average for hours... I would like it to calculate pay... Be more user friendly with the company the work is being done...

    Joel
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 2.0 /10

    Wanted to make this a priority for my business, but customer service is terrible.

    Reviewed on 2018-02-25

    A good idea of what I want. Otherwise, no benefit at all. This software, by itself, is a great...

    A good idea of what I want. Otherwise, no benefit at all. This software, by itself, is a great concept, but the management team and the connectivity with my normal QB software is abhorrent.

    Pros

    Makes bids, change-orders, and scheduling easy. In theory - but not actuality - it should link with Quickbooks, which, if working, would be awesome.

    Cons

    Customer service doesn't take the time to determine what is wrong. There are several tiers of people who are trying to help, but they continue to give a quick reaction to solve the problem and don't really help. The program itself only links with Quickbooks occasionally. If you don't input information perfectly, it scrambles your numbers and can throw all of your books off. Getting access to human help is hard. The input work is way more work than the results.

    Response from Knowify

    Hello Joel,

    We are sorry to hear of your bad experience with our customer support. We at Knowify put an extremely high priority on all tickets and the majority of our customers will agree that this is one of the strongest parts of Knowify (as shown in many reviews on this page).

    Your specific case threw us a curveball, as you had deleted your access to Knowify on a Friday night. Our customer support team is made up of specially trained technicians based out of the US, so dealing with a non-standard issue in the after hours might take a bit longer, especially if we have to involve our tech team. Even still, we did have your account back up by 7am the following morning.

    Given that you like the product and the idea behind it, we hope you can work beyond this to try Knowify again in the future.

    ~The Knowify Team

    Jenn
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    I really like how responsive the Knowify team is to questions and support!

    Reviewed on 2018-05-16

    Keeping close tabs on project P&L's is great with Knowify. Project Managers/Admin can pull data at...

    Keeping close tabs on project P&L's is great with Knowify. Project Managers/Admin can pull data at any time to keep up-to-date on project costs. We like being able to use AIA billing through Knowify. Finding one place to apply all job costs to a project is great!

    Pros

    We all like how we have been able to provide ideas/needs to Knowify and see them integrate many of those into their updates and new options.

    Cons

    There are still some functions that area holding us back in what we are able to do with Knowify, specifically billing. We have been told that they are working on those options, but the sooner those are added the better workflow we will have using their system.

    Showing 5 reviews of 90 Read all reviews

    Knowify FAQs

    Below are some frequently asked questions for Knowify.

    Knowify offers the following pricing plans:

    • Starting from: US$149.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Knowify has the following typical customers:

    2–10, 11–50, 51–200, 201–500

    Knowify supports the following languages:

    English, Spanish

    Knowify supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Knowify integrates with the following applications:

    PaySimple, QuickBooks Online, QuickBooks Online Advanced, QuickBooks Time, Square Payments, Zapier

    Knowify offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

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