About Knowify

Know­ify is a mobile contractor management solution for small to medium contracting businesses and construction professionals who want to streamline their workflow for managing projects, scheduling, contracts, invoices, change orders, purchasing, and more. Users are able to track time, submit expenses, and check work orders from any mobile device, as well as sync data in real time.

Knowify provides built-in job costing and project management tools that enable users to estimate jobs and track performance. Project management features are fully integrated with purchasing and timekeeping for real-time monitoring against labor and materials budgets. The platform enables users to prepare bids for commercial GC jobs and contracts for property owners with e-signature capabilities. The built-in change order feature allows users to send change orders out for acceptance while on the go.

Dispatch management features allow users to create service tickets to send to technicians in the field. The platform supports both time and materials, as well as fixed price service tickets. Notifications are sent to on-site workers via mobile app, including additional photos, notes, and more. Users are able to view work orders, clock in and out, as well as add materials while on the go. Maintenance contract management tools enable users to schedule, track and bill service appointments with clients. Users can also get real-time cost and revenue data while jobs are in progress.

Knowify’s invoicing tools help users with billing time and materials, including progress billing, and milestone billing, as well as percentage completion, line-item-based, and more. Users can create AIA-style g702/g703 applications for payments to be submitted to commercial general contractors. Knowify’s mobile app for Android and iOS comes with features for GPS-verified clock in / clock out, timekeeping for on-site crew, and classic timecards. Users can integrate with QuickBooks to sync their list of vendors, classes, purchases, and employees for increased accountant productivity.

Pricing starting from:

US$149.00/month

  • Free Version
  • Free Trial
  • Subscription
Pricing plans
Free Trial

Key benefits of Knowify

  • Knowify enables organizations to run their entire contracting business, whether within the plumbing, HVAC, solar, painting, electric, landscaping, or roofing industry.

  • The integrated platform enables contracting businesses to complete all their administrative tasks within one centralized location, including time tracking and scheduling.

  • Knowify integrates with QuickBooks for syncing transaction data automatically, giving accountants improved visibility on records.

  • Phases of work by outside subcontractors can be incorporated into the project plan, with invoice reconciliation to ensure the right payments.

  • Users can create bids and contracts with the company's letterhead and send them through Knowify for electronic signature.

    • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Canada, United States

    Supported Languages

    English, Spanish

    Pricing starting from:

    US$149.00/month

    • Free Version
    • Free Trial
    • Subscription
    Pricing plans
    Free Trial

    Images

    Knowify Software - "The bird's eye view of your whole business" (President at Texas Pride Custom Floors)
    Knowify Software - Manage multiple jobs simultaneously.
    Knowify Software - Track crew time and GPS location from both the office and the jobsite.
    Knowify Software - Schedule crews with the resource scheduler that automatically sends out reminders for each service.
    Knowify Software - Impress your clients with your professionalism.
    Knowify Software - Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.
    Knowify Software - Schedule of values, progress billing, time and materials, and more!
    Knowify Software - Create cost estimates or bids, and use progress or AIA billing to invoice clients.
    Knowify Software - Real-time connection between the office and the field.
    Knowify Software - Allow employees to submit expenses and track time from their smartphones.
    Knowify Software - Make better decisions with real-time job performance data.
    Knowify Software - Get real-time information about job profitability and work in progress.
    Knowify Software - Accurately track POs, expenses and revenue per job.
    View 14 more
    Knowify video
    Knowify Software - "The bird's eye view of your whole business" (President at Texas Pride Custom Floors)
    Knowify Software - Manage multiple jobs simultaneously.
    Knowify Software - Track crew time and GPS location from both the office and the jobsite.
    Knowify Software - Schedule crews with the resource scheduler that automatically sends out reminders for each service.
    Knowify Software - Impress your clients with your professionalism.
    Knowify Software - Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.
    Knowify Software - Schedule of values, progress billing, time and materials, and more!
    Knowify Software - Create cost estimates or bids, and use progress or AIA billing to invoice clients.
    Knowify Software - Real-time connection between the office and the field.
    Knowify Software - Allow employees to submit expenses and track time from their smartphones.
    Knowify Software - Make better decisions with real-time job performance data.
    Knowify Software - Get real-time information about job profitability and work in progress.
    Knowify Software - Accurately track POs, expenses and revenue per job.

    Features

    Total features of Knowify: 122

    • API
    • Access Controls/Permissions
    • Accounting Integration
    • Accounting Software
    • Accounts Payable Software
    • Accounts Receivable Software
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Audit Trail
    • Automated Scheduling
    • Bid Management
    • Billing & Invoicing
    • Bills of Material
    • Budget Management
    • Budget Tracking/Job Costing
    • Budgeting/Forecasting
    • CRM Software
    • Calendar Management
    • Calendar/Reminder System
    • Cataloging/Categorization
    • Change Order Management
    • Client Portal
    • Client Tracking
    • Commercial
    • Communication Management
    • Compliance Management
    • Contact Management Software
    • Contract/License Management
    • Contractor Database
    • Contractor Management Software
    • Cost Database
    • Cost Estimating
    • Cost-to-Completion Tracking
    • Customer Database
    • Customer Management
    • Customer Portal
    • Customizable Branding
    • Customizable Fields
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Dispatch Management
    • Document Management Software
    • Document Storage
    • Electronic Payments
    • Electronic Signature
    • Equipment Tracking
    • Estimating
    • Expense Tracking
    • Financial Management Software
    • For AEC Industry
    • For Commercial and/or Industrial Electrical Contractors
    • For HVAC Companies
    • GPS
    • Gantt/Timeline View
    • Historical Database
    • Inventory Management Software
    • Invoice Management
    • Job Costing Software
    • Job Management
    • Job Scheduling
    • Job Tracking
    • Labor Cost Reporting
    • Lead Management Software
    • Maintenance Scheduling
    • Milestone Tracking
    • Mobile Access
    • Mobile App
    • Mobile Signature Capture
    • Multiple Projects
    • Offline Access
    • Overrun Reporting
    • Payment Processing Software
    • Percent-Complete Tracking
    • Permit Management
    • Plumbing Estimating Software
    • Price/Margin Management
    • Pricing Management
    • Production Cost Tracking
    • Progress Tracking
    • Project Accounting Software
    • Project Estimating
    • Project Management Software
    • Project Planning/Scheduling
    • Project Scheduling
    • Project Templates
    • Project Time Tracking
    • Project Tracking Software
    • Project Workflow
    • Projections
    • Proposal Generation
    • Purchase Order Management
    • Qualification Tracking
    • QuickBooks Integration
    • Quotes/Estimates
    • RFI & Submittals
    • Real Time Reporting
    • Real-time Updates
    • Reporting & Statistics
    • Reporting/Analytics
    • Rescheduling
    • Residential
    • Resource Management Software
    • Sales Pipeline Management
    • Scheduling Software
    • Service History
    • Staff Calendar
    • Status Tracking
    • Subcontractor Management
    • Supplier Management
    • Task Management Software
    • Task Progress Tracking
    • Task Scheduling
    • Technician Management
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking Software
    • Timesheet Management
    • What-if Analysis
    • Work Order Management
    • Workflow Management Software

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    Reviews

    Overall rating

    4.5 /5
    (79)
    Value for Money
    4.4/5
    Features
    4.2/5
    Ease of Use
    4.4/5
    Customer Support Software
    4.6/5

    Already have Knowify?

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    Showing 5 reviews of 79 Read all reviews
    Showing 5 reviews of 79
    John
    Overall rating
    • Industry: Construction
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Great Program

    Reviewed on 12/3/2019

    I finally feel organized in my business.

    I finally feel organized in my business.

    Pros

    This software makes it very simple to make change orders, simple invoicing, and great documentation.

    Cons

    Some times the address look up system does not work. The phone log in app tends to lag or not work at times. I wish I could add lines in-between existing lines on the break down or bill of materials. This would be for grouping reasons. To make is easier to understand.

    Sara
    Overall rating
    • Industry: Construction
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Knowify has drastically simplified the admin side of our business.

    Reviewed on 5/15/2018

    Job costing & tracking, easy AIA style billing / invoicing.

    Job costing & tracking, easy AIA style billing / invoicing.

    Pros

    The biggest pro of this is the step-by-step process from bidding to proposal to billing. We are easily able to track and manage each step of the process, produce AIA style invoices efficiently and track all payments in one application. And a huge shout-out to customer support - anytime I have an issue, they respond and are able to help us out within an hour or two (even outside of business hours).

    Cons

    Every once in a while there will be a glitch, sending payments over to quickbooks an extra time (but this also could be our synching with banking...). Either way, it's an easy fix as long as you are also managing your books correctly.

    Kelly
    Overall rating
    • Industry: Construction
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 5.0 /10

    Knowify Review

    Reviewed on 7/22/2021

    Pros

    Fairly simple to use and set up and you can see all projects easily

    Cons

    Having to click around alot to find things

    Sean
    Overall rating
    • Industry: Construction
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    I highly recommend Knowify!

    Reviewed on 2/9/2021

    Very happy with Knowify, it's continuously improving and great customer service. I highly recommend!...

    Very happy with Knowify, it's continuously improving and great customer service. I highly recommend!!!

    Pros

    Great for creating and sending quotes, invoicing (syncs with QB), managing time entries from crew

    Cons

    It would be great if there was a pipeline for a project and if tasks could be created for project managers based on the stage in the pipeline. CRM could have touch points created for follow up with leads.

    Henry
    Overall rating
    • Industry: Environmental Services
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 7.0 /10

    Overall Good Software for Construction Industry

    Reviewed on 3/5/2020

    Pretty good experience overall. Would recommend for small and medium sized business that needs to...

    Pretty good experience overall. Would recommend for small and medium sized business that needs to streamline their contracts.

    Pros

    Product is easy to use, good interface.
    Like the sub-client feature.
    Really like the ability to customize the contract.

    Cons

    Needs better reporting systems for our commissions sales reps.
    Needs separation between sales rep contracts.

    Showing 5 reviews of 79 Read all reviews

    Knowify FAQs

    Below are some frequently asked questions for Knowify.

    Knowify offers the following pricing plans:

    Knowify has the following typical customers:

    2-10, 11-50, 51-200, 201-500

    Knowify supports the following languages:

    English, Spanish

    Knowify supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Knowify integrates with the following applications:

    PaySimple, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, Square Payments, Zapier

    Knowify offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

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