Vagaro

Vagaro

Salon, spa, & fitness scheduling and business software

4.7/5 (2092 reviews)

Vagaro Overview

What is Vagaro?

Vagaro is a web-based solution for salon and fitness center owners to promote their services and connect with customers through ‘Vagaro.Com’ website and Vagaro’s mobile app. It is a B2C platform wherein salons, spa and studios can register and create a profile, advertise their brand, promote new events and book appointments/classes with customers.

With Vagaro, business owners can create a customized website with complete information about their venue, staff bios, services they offer and their working hours. Salons can display which booking slots are available for the day, week or month and allow customers to book an appointment at a time that's convenient to them. Vagaro allows users to send text and email notifications to customers, confirming the appointment, then send alerts and reminders for appointments booked.

Users can build a customer database by importing contacts from an excel or .csv file or pulling contacts directly from their mobile. Customers can post feedback on a Salon's Vagaoro page, for them to view. Salon owners can also manage internal activities such as generating sales & service reports, monitoring business progress with real time analytics, clock-in & clock-out, staff attendance, and map with payroll service.

Vagaro solution offers an integrated point of sale (POS) feature to sell gift certificates, products or packages to customers online and via mobile. Currently, Vagaro offers its services across Australia, Canada, United Kingdom and USA.

Vagaro Overview

Pricing

Starting from
$25.00/month

Pricing options

Free Trial
Subscription
Value for money

1 user: $25 /month
2 users: $35 /month
3 users: $45 /month
4 users: $55 /month
5 users: $65 /month
6 users: $75 /month
7+ users: $85 /month


Vagaro Features

Devices
Business size
S M L
Markets
Australia, Canada, United Kingdom, United States
Supported Languages
English

Screenshots

Vagaro screenshot:
Vagaro screenshot: Vagaro screenshot: Vagaro screenshot: Vagaro screenshot: Vagaro screenshot: Vagaro screenshot: Vagaro screenshot:

Vagaro Reviews

Vagaro Reviews

Overall rating
4.7
/
5 2092 reviews
Excellent
1680

Very good
322

Average
55

Poor
11

Terrible
24

Value for Money
4.7
Features
4.6
Ease of Use
4.7
Customer Support
4.7
96% recommended this app
Kathi C.

Salon Calendar booking and scheduler

Best Software for Salons out there yet.. Either for full Salons or individuals. I've gotten almost all the girls to use it at my Salon. especially the young ones that are first starting out or new just to making their​ own schedule. I've​ been in this business forever, 42 years. I love anything techy. So I really love​ that it works on my phone that I can schedule anytime, anywhere, And My computer from home and my iPad​ as well.
All in all I just can't​ say enough..


Heather G.

Smart choice


Dianne R.

Great app, but missing some key requirements for 2020 appointment booking, customer mgmt

Not the best. Development is not designed for real business processes in the health and wellness industry. Explaining to customer service what issues are is NOT productive. Customer Service reps are NOT trained, but learn on the job, most calls are put on hold while CS rep confirms with experienced personel, sometimes as long as 15 min. Hold and wait times are extremely ong


Michele A.

Major issues in 2016

Every since your last update in June of 2016 your program has not worked properly! Very very disappointed. For the price you charge.. it's defiantly not worth it. =(


Felicia F.

My clients and myself love Vagaro!

Vagaro has been great. Even when My website domain host offered a booking site through them, they admitted theirs can't compare to everything Vagaro can do.


Kathi C.
Industry: Internet
Company size: 51-200 Employees

Salon Calendar booking and scheduler

Used Daily for 2+ years
Reviewed on 4/26/2019
Review Source: GetApp

Best Software for Salons out there yet.. Either for full Salons or individuals. I've gotten almost all the girls to use it at my Salon. especially the young ones that are first starting out or new just to making their​ own schedule. I've​ been in this business forever, 42 years. I love anything techy. So I really love​ that it works on my phone that I can schedule anytime, anywhere, And My computer from home and my iPad​ as well.
All in all I just can't​ say enough..

Pros

The ease of use. Checking out a client and knowing that they have a receipt of the breakdown of services and next appointments emailed to them..Yes!!! Also never having to call to confirm! that is a sure fire way of determining your income​ in advance. Also when I know I'm going to be off for any​ time​ different than my regular time, I can send out a mass email and everyone can get on the schedule either before or after I'm​ back. They LOVE this!..

Cons

I really have no complaints. been with them since the very beginning and they have only listened and worked with me on my wishes and ideas. They are constantly​ solving​ my questions and wishes.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Heather G.
Industry: Cosmetics
Company size: Self Employed

Smart choice

Used Daily for 1-5 months
Reviewed on 1/2/2020
Review Source: SoftwareAdvice

Pros

I love how easy the setup is. Vagaro walks you through every part of the software so you know exactly what to do and how to use it. Additional features are more advance. Love the build in marketing features and how easy it was to link to my personal website.

Cons

cost of additional features. started at $25/ month now to get everything I need I was close to what I was paying for other software companies. However, the customer service is far better.

Response from Vagaro

Hello Heather,

We are very pleased to hear you are happy with our software and our Support team! You are correct, the price does incrementally increase with the level of use - Vagaro is $25 a month for a single user and $10 for each additional user on your account up to seven total users. Anything above and beyond seven users are free. We also offer premium features such as credit card processing, email & text marketing, online forms and check-in app which attract an additional fee.

Our Support staff is here to answer any additional questions you may have or walk you through the full functionality of the software, to ensure you are getting the most value for your money. Don't hesitate to reach out to us via phone at (925) 464-1932, or send an email to [email protected] and one of our agents will respond quickly.

Regards,
Dan C.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Dianne R.
Industry: Health, Wellness & Fitness
Company size: Self Employed

Great app, but missing some key requirements for 2020 appointment booking, customer mgmt

Used Daily for 6-12 months
Reviewed on 10/18/2019
Review Source: SoftwareAdvice

Not the best. Development is not designed for real business processes in the health and wellness industry. Explaining to customer service what issues are is NOT productive. Customer Service reps are NOT trained, but learn on the job, most calls are put on hold while CS rep confirms with experienced personel, sometimes as long as 15 min. Hold and wait times are extremely ong

Pros

Inexpensive, easy to set up, basic appt booking and packages available

Cons

Pkg use is not based on value, rather on total paid divided by # used
Monthly subscription is not user friendly, 6 month subscription should ONLY renew every 6 months vs each month which confuses customer

Emails should NOT be sent for every change to calendaring as sometimes rebooking, re re booking is needed and even though during rebooking I can select NOT to send to customer, Vagaro sends ANYWAY based on customer being signed up to ever receive email/text/sms. To compensate, the work around is customer are NEVER set up to receive emails or text or SMS and all confirmations are done manually via NON AUTOMATED text

Package totals cannot be modified after purchase. Ex: Owner policy is late cancel (48 hr notice required) or no show is full charge to customer. If client cancels same day and another client wants that appt time, both have to be booked on the same day at the same time in order to reduce package by 1 for no show client and charge package (or credit card) for client that really came and used that time slot. Although the user interface is titled modify # of remaining in package, the change DOES NOT change number remaining it changes total of package and thus all appts are repriced by the software, confusing both the accountant and the customer

No reporting or "view" of client visits and charges from client account
Owner has to go to a separate function called reports, run transaction report (memorize when the client was at the shop..eg last 6 months) AND the repo

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Michele A.
Industry: Consumer Services
Company size: 2-10 Employees

Major issues in 2016

Used Daily for 1+ year
Reviewed on 7/14/2016
Review Source: Capterra

Every since your last update in June of 2016 your program has not worked properly! Very very disappointed. For the price you charge.. it's defiantly not worth it. =(

Pros

Easy to use

Looks great

Cons

Confirmations text do not work half the time.

Services seem to go missing.

The program doesn't always send of the confirmation texts.

Clients click the confirmation link on their end... but does not show up on the computer.

Sometimes when booking a client.. the program will book the client every single day throughout the whole schedule to the end of time... the only way to fix it.. is to reboot the program.

Occasionally the program will send out text after text to the same clients notifying them that they have an appointment. One of my clients received 14 text right after another. Talk about being a pain in the butt.

The Do Not Notify client tab does not work. When changing a clients appointment around... there is a choice to notify the client or do not notify client. This function dos not work. It always notifies the client either way.

When choosing to No Show a client.. it shows up the almost the same color as the booking color, very difficult to see the difference. It should be a totally different color not associated with the booking color. The Red and Orange is almost the same shade. Maybe No shows should have a black strip.. just a suggestion.

Beware that Vagaro fees are in USD funds.. NOT CANADIAN.

FYI... Since the last June update, I have had to contact customer support DAILY! sometimes twice a day! UGH''''

Vagaro seems to go offline a few times a month, such an inconvenience.

Their updates are done in the middle of a work day. =(

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 1.0/10

Felicia F.
Industry: Health, Wellness & Fitness
Company size: Self Employed

My clients and myself love Vagaro!

Used Daily for 2+ years
Reviewed on 1/13/2020
Review Source: SoftwareAdvice

Vagaro has been great. Even when My website domain host offered a booking site through them, they admitted theirs can't compare to everything Vagaro can do.

Pros

I love that I don't have to be a slave to my phone. I don't have to go back and forth with clients, "how bout this time? or this time? or this time?" they can just get online and see all my openings!
I don't (often) have to leave my clients in the middle of appointments to book another one. When i'm off/busy i set my work phone to driving mode, directing my clients to book online.
The reminder texts are a God Sent according to my clients and compliments very well the ability to set my clients up on a rotating schedule which is also very convenient!
Oh, and the dashboard is a great tool to track busy times, slow times and number of clients, repeat clients and if they're booking online or not

Cons

I don't know if this is already a feature or something I need to do on my end through my phone but it'd be very useful if i got some sort of sound notification, a ding of some sort, when someone booked online so i would be aware of it when i'm super busy and think I know my schedule and end up telling a walk-in to come back when I think I have a gap in my day but it's been filled online.
I do wish there was a way I could make certain appointments only available during certain times for services that I share a room with another stylist.
And not that it happens often (maybe 3 times in 3 years) but when the site is down.... i feel totally lost, like a have no control over my life, I don't know when my next appointment is, who they are or what they're having done! it's awful. but it never lasts more than an hour or two I don't think.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9.4/10
Based on 2,092 user ratings
Compare user recommendation rating with alternatives
Compare with alternatives

Vagaro Pricing

Vagaro Pricing

Starting from
$25.00/month
Free Trial
Subscription
Value for money

1 user: $25 /month
2 users: $35 /month
3 users: $45 /month
4 users: $55 /month
5 users: $65 /month
6 users: $75 /month
7+ users: $85 /month

1 user: $25 /month
2 users: $35 /month
3 users: $45 /month
4 users: $55 /month
5 users: $65 /month
6 users: $75 /month
7+ users: $85 /month

Value for Money
4.7/5
Based on 2,092 user ratings
Compare value for money rating with alternatives
Compare with alternatives

Vagaro Features

Vagaro Features

API
Activity Dashboard
Automatic Notifications
Barcode Scanning
Billing & Invoicing
Credit Card Processing
Customer Database
Customer History
Discount Management
Employee Management
Gift Card System
Inventory Management
Inventory Tracking
Loyalty Program
Multi-Location
Order Management
POS
Reminders
Reporting & Statistics
Sales Reporting
Features
4.6/5
Based on 2,092 user ratings
Compare features rating with alternatives
Compare with alternatives

Categories

Videos and Tutorials

Videos and Tutorials

Additional information for Vagaro

Additional information for Vagaro

Key features of Vagaro

  • Access control
  • Accounting management
  • Activity dashboard
  • Activity tracking
  • Appointment history & spending trends
  • Automated Scheduling
  • Automated appointment status responder
  • Automated billing for memberships and packages
  • Automated email marketing
  • Automatic Notifications
  • Automatic birthday or anniversary emails
  • Automatic syncing & security
  • Barcode scanning using a barcode reader or a phone camera
  • Billing & invoicing
  • Branching
  • Business reports weekly, monthly & yearly
  • Calendar sync with Google
  • Class scheduling in house and online
  • Client database
  • Client information accessible at all relevant screens
  • Clock in / out
  • Clock in and out
  • Commission and hourly payroll
  • Commission management
  • Compensation management
  • Complete appointment booking controls
  • Configurable automated reminders
  • Contact database
  • Credit card processing from computers or mobile devices
  • Customer accounts
  • Customer history
  • Customer reviews
  • Customizable booking widgets for any website
  • Customizable reporting
  • Customizable templates
  • Dashboard creation
  • Data import/export
  • Discount management
  • Domain manager
  • Electronic payments
  • Email Templates and Easy Drag and Drop Creation
  • Email distribution
  • Email marketing for customers
  • Email receipts including client's signature
  • Email tracking
  • Employee management
  • Employee portal
  • Employee profile
  • Employee self-service from any device
  • Event scheduling
  • Facility scheduling
  • Full inventory management
  • Import contacts from Excel, Google, Yahoo...
  • Incentive program
  • Integrates with Authorize.net, Yelp, and more
  • Integrates with Facebook, Google, Pinterest and more
  • Inventory management with reporting
  • Inventory tracking of sold, lost, expired products and more
  • Multi Views and staff calendar management
  • Multi-location
  • Multiple user accounts
  • Online shopping cart with shipment calculation
  • POS
  • Permission management
  • Productivity reporting
  • Promotions management
  • Purchase orders
  • Real time reporting
  • Recurring billing
  • Recurring tasks
  • Referral tracking
  • Reservations management
  • Reward distribution
  • Role-based permissions
  • SMS and push notifications
  • SMS text reminders
  • SSL security
  • Sales reporting
  • Sales tracking
  • Scheduled emails
  • Scheduled reporting
  • Secure login
  • Smartwatch support
  • Swipe credit cards and sell products
  • Task scheduling
  • Task tracking
  • Tracking features
  • Transaction history
  • User photos
  • Website builder
  • Website integration
  • Website management
  • Yelp, Facebook & Instagram Integration

Benefits

• Vagaro's salon and fitness software allows users to create a personalized website fully managed and hosted by Vagaro, and customize it with their service menu, staff bios, venue pics & videos for brand promotion.

• Users can send booking confirmation and reminders to customers via email or text message.

• Users can take advantage of Vagaro's email marketing feature to send bulk promotional or announcement emails to customers in a single click.

• The solution offers a history tracking feature which let users keep a track of their customer information, previous visits and preferred services.

• Users can leverage the benefit of multiple booking options through a Vagaro web page, Facebook, mobile app or a widget that users can add to their personal website.

Vagaro FAQs

Vagaro FAQs

Below are some frequently asked questions for Vagaro.

Q. What type of pricing plans does Vagaro offer?

Vagaro offers the following pricing plans:

Starting from: $25.00/month

Pricing model: Subscription

Free Trial: Available

1 user: $25 /month 2 users: $35 /month 3 users: $45 /month 4 users: $55 /month 5 users: $65 /month 6 users: $75 /month 7+ users: $85 /month

Q. What are the main features of Vagaro?

Vagaro offers the following features:

  • Access control
  • Accounting management
  • Activity dashboard
  • Activity tracking
  • Appointment history & spending trends
  • Automated Scheduling
  • Automated appointment status responder
  • Automated billing for memberships and packages
  • Automated email marketing
  • Automatic Notifications
  • Automatic birthday or anniversary emails
  • Automatic syncing & security
  • Barcode scanning using a barcode reader or a phone camera
  • Billing & invoicing
  • Branching
  • Business reports weekly, monthly & yearly
  • Calendar sync with Google
  • Class scheduling in house and online
  • Client database
  • Client information accessible at all relevant screens
  • Clock in / out
  • Clock in and out
  • Commission and hourly payroll
  • Commission management
  • Compensation management
  • Complete appointment booking controls
  • Configurable automated reminders
  • Contact database
  • Credit card processing from computers or mobile devices
  • Customer accounts
  • Customer history
  • Customer reviews
  • Customizable booking widgets for any website
  • Customizable reporting
  • Customizable templates
  • Dashboard creation
  • Data import/export
  • Discount management
  • Domain manager
  • Electronic payments
  • Email Templates and Easy Drag and Drop Creation
  • Email distribution
  • Email marketing for customers
  • Email receipts including client's signature
  • Email tracking
  • Employee management
  • Employee portal
  • Employee profile
  • Employee self-service from any device
  • Event scheduling
  • Facility scheduling
  • Full inventory management
  • Import contacts from Excel, Google, Yahoo...
  • Incentive program
  • Integrates with Authorize.net, Yelp, and more
  • Integrates with Facebook, Google, Pinterest and more
  • Inventory management with reporting
  • Inventory tracking of sold, lost, expired products and more
  • Multi Views and staff calendar management
  • Multi-location
  • Multiple user accounts
  • Online shopping cart with shipment calculation
  • POS
  • Permission management
  • Productivity reporting
  • Promotions management
  • Purchase orders
  • Real time reporting
  • Recurring billing
  • Recurring tasks
  • Referral tracking
  • Reservations management
  • Reward distribution
  • Role-based permissions
  • SMS and push notifications
  • SMS text reminders
  • SSL security
  • Sales reporting
  • Sales tracking
  • Scheduled emails
  • Scheduled reporting
  • Secure login
  • Smartwatch support
  • Swipe credit cards and sell products
  • Task scheduling
  • Task tracking
  • Tracking features
  • Transaction history
  • User photos
  • Website builder
  • Website integration
  • Website management
  • Yelp, Facebook & Instagram Integration

Q. Who are the typical users of Vagaro?

Vagaro has the following typical customers:

Freelancers, Large Enterprises, Mid Size Business, Small Business

Q. What languages does Vagaro support?

Vagaro supports the following languages:

English

Q. What type of pricing plans does Vagaro offer?

Vagaro has the following pricing plans:

Subscription

Q. Does Vagaro support mobile devices?

Vagaro supports the following devices:

Android, iPhone, iPad

Q. What other apps does Vagaro integrate with?

Vagaro integrates with the following applications:

BirdEye, Facebook, Google Calendar, Instagram, Microsoft Excel, Microsoft Outlook, QuickBooks Online, Wordpress, Xero

Q. What level of support does Vagaro offer?

Vagaro offers the following support options:

Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials