Toggl Plan

Task scheduling for project planning and team management

About Toggl Plan

Toggl Plan is a web-based solution for task scheduling, project planning, and team management. Users create and schedule tasks using a drag-and-drop interface, producing a color-coded timeline of the work to be completed. Boards view is perfect for prioritising or following up on task statuses. Marking tasks as done helps with progress tracking and increases accountability within a team.

Toggl Plan provides a clear overview from two perspectives: users can see all tasks that need to be done within the scope of a single project, or they can get an easy overview of all the tasks their team members are working on. This makes Toggl Plan perfect for both project planning and team management.

Users can set different roles for team members, determining whether they can edit or only view events and schedules. There's an addition option to invite guest users with limited access to only specific Plans. Toggl Plan's schedules are also easy to share with external partners via a simple generated url.

Toggl Plan has a one-way time tracking integration with Toggl Track to time your tasks inside Toggl Plan and send the data automatically to your Toggl Track account. There is also a calendar integration to export tasks to iCal, Google and Outlook 360. Finally, there's a browser extension for connecting with other popular webapps such as JIRA, Podio, Github etc.

Key benefits of Toggl Plan

Toggl Plan's easy-to-use visual timeline helps save time spent on back-and-forth messaging trying to find out who is doing what and when are tasks getting done. All this information is accessible in one place.

Having a shared calendar and marking tasks as done is a great step towards a more open and trusting organization. This also increases accountability, as team members can openly see how people are progressing with their assigned responsibilities.

Whether it’s used for project planning or quarterly planning, Toggl Plan helps users understand their workflow and notice underutilized or over-exhausted resources in advance. This also helps with planning for hiring new people or finding new leads.

Toggl Plan is a great place to keep track of vacations and national holidays. Choose a country for each employee and the national holidays will be marked on their timeline. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without key people all taking a break at the same time.

Understand the workload of your employees better and notice who has too much to do. In addition to seeing the tasks people work on, users can add task duration estimates, allowing Toggl Plan to calculate and display on the calendar if team members are overbooked, based on the hours set for their work day.

Devices

Business size

S M L

Markets

United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico

Supported Languages

English

Images

Team timeline - assign, color-code and mark tasks as done for an easy visual overview of who is doing what and when. Change between week, month, 3 months and an annual view.
Project timeline - plan project steps on a colorful timeline and have a clear overview of when things need to be done. Change of plans? The simple drag-and-drop interface makes flexible planning easy.
Project board - track task statuses and prioritise during sprints without thinking of time estimates.
Task popup - edit task details, use checklists to break large tasks down into bite-sized sub-tasks and upload files to keep all necessary information in one place.
Toggl Plan is a great place to keep track of vacations. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without all key people out of office at the same time.
Chrome extension to add tasks to Toggl Plan from any other webapp.
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Toggl Plan video
Toggl Plan video
Toggl Plan screenshot: Team timeline - assign, color-code and mark tasks as done for an easy visual overview of who is doing what and when. Change between week, month, 3 months and an annual view. Toggl Plan screenshot: Project timeline - plan project steps on a colorful timeline and have a clear overview of when things need to be done. Change of plans? The simple drag-and-drop interface makes flexible planning easy. Toggl Plan screenshot: Project board - track task statuses and prioritise during sprints without thinking of time estimates. Toggl Plan screenshot: Task popup - edit task details, use checklists to break large tasks down into bite-sized sub-tasks and upload files to keep all necessary information in one place. Toggl Plan screenshot: Toggl Plan is a great place to keep track of vacations. Enter all vacations into Toggl Plan and have a clear overview of who is taking a break, ensuring vacations are planned without all key people out of office at the same time. Toggl Plan screenshot: Chrome extension to add tasks to Toggl Plan from any other webapp.

Features

Total features of Toggl Plan: 24

  • API
  • Access Control
  • Action Planning
  • Automatic Notifications
  • Data Import/Export
  • Drag & Drop Interface
  • Estimating
  • Gantt Charts
  • Milestone Tracking
  • Multiple Projects
  • Planning Tools
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Recurring Tasks
  • Task Management
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Team Calendars
  • Timeline Management

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Reviews

Overall rating

4.5 /5
(105)
Value for Money
4.6/5
Features
4.2/5
Ease of Use
4.7/5
Customer Support
4.6/5

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Showing 5 reviews of 105
Christopher H.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Finally, an easy to use Gantt chart system.

Reviewed on 2019-10-24

I have used Teamweek to help myself keep on track and on target with my projects.

I have used Teamweek to help myself keep on track and on target with my projects.

Pros

I have always known about myself that I need a Gantt style chart and linear-style calendar in order to keep myself on top of my various projects. I had tried so many other options and felt like it was hopeless. Then I somehow found Teamweek and was so impressed with the ease of use, the simplicity, and the clarity.

Cons

My only complaint would be that there is a bit of a learning curve for how YOU might want to use it. For example, just figuring out the best use of the different options and how they may relate to your projects.

Lauren J.
Overall rating
  • Industry: Research
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Moving Parts = Toggl Plan can help!

Reviewed on 2020-06-11

I would have to say the customer service is exceptional. As a non-profit, we are limited in the...

I would have to say the customer service is exceptional. As a non-profit, we are limited in the resources we can use and the Toggl Plan team has been super helpful in working with us to meet our needs. When I first started in my current position I was a bit lost on how to organize everything and keep my team on track. We have a lot of processes in place that are similar but I felt like we needed something a bit more simple. After a lot of research, I decided Toggl Plan (previously Teamweek) seemed like the best option. They strive to offer new features and it has been a great improvement for our teams productivity.

Pros

The software is super user-friendly and not confusing in the slightest which is always nice. As a small-ish team of around 5 it has been really helpful to look at our workspace and see everyone's priorities. Before moving to Toggl Plan I was constantly asking everyone what was on their plate for the day and then we talked about prioritization. With this software I am able to see what the research assistants have on their to-do lists without having to spend the extra time asking. The milestones are super helpful in recalling previous dates of launches and whatnot. I am a huge fan of Toggl Plan and so is the entire team. We also LOVE all of the colors :)

Cons

I wouldn't say there is anything I dislike about the software but after using it for almost two years now there are some functionalities feedback that would be helpful to have.

One thing that I know you are all working on developing is the reoccurring tasks....this would be incredibly helpful and save me the time of duplicating things over and over again.

I also think it would be helpful to have a different type of calendar view (similar to an actual calendar you put on a wall)

It would also be great if Toggl good work on developing more integration tools (with outlook for example)

I also think it would be helpful to have a different type of calendar view not just

Clyde Q.
Overall rating
  • Industry: Entertainment
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Needs work but is excellent.

Reviewed on 2019-06-18

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with...

Positive. Good for generic task and planner planning (not for fullscale proj planning tho with dependencies etc, but thats not what I wanted). Needs better project integration (I don't understand it and trying to split up projects resulted in data loss, so just made all different projects parts of one big project.. Tasks (bizarrely called Icebox) is a bit of a chore. No one uses tasks by hours and minutes (has the dev ever done any PM?), so drop that in favour of making it really easy to set a number of days without having to chose dates. That said, tasks v useful, and drag and drop between folders etc excellent (provided you use with care).

Pros

SIMPLE TO USE! GREAT VIEW OPTIONS (3 months etc) -- Drag and Drop, easy edit of task positions and length, easy & flexi coloring, nice banding (called "segments"), easy note adding. Easily shared with colleagues (don't bother adding them as extra users tho [see Cons], just share the link).

Cons

No Data Export that I can find (which in itself is a concern -- help has broken links and seems chaotic), often does odd things and loses edits (minor so far, but this is why data export / import is vital). Poor Android version, but this prob a work in progress. Rollback also needed. The URL needs to be more consistent (at moment, it changes as you change project or view etc, leaving you wondering what your true URL is leaving one wondering where data will be next time. Tried to turn off daily report but still pesters me, so don't add your colleagues as separate email users or you might get some cross colleagues).

Soledad M.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great Software! The nicest interface!

Reviewed on 2020-09-09

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try...

I arrived to Toggl plan by serendipity looking for pomodoro Toggl tracker Feature.
I love to try new tools and Toggle tracker is almost a must have productivity tool to me.
Very comfortable to make plans and divided them in logic tasks, with a really nice look and and feel.
A small and lovely usability detail: You don't have to press edit or save to make changes on cards, totally comfortable feature when you are in planning meetings

Pros

The interface of Toggl Plan is the most friendly and well designed of all kanban tools.
Lovely typo, colors and very exact descriptions on cards, made me have crush with the tool.
The

Cons

Sadly it has a weird integration with Toggl Tracker (even it works better with Trello).
You can't see directly your Toggl Tracker clients and related them with a plan.
Also when you go to your account, you can't back to the tool (had to click back button several times on the browser)
With this small fixes, would be best tool.

Lee B.
Overall rating
  • Industry: Design
  • Company size: Self Employed
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Capacity Resourcing at it's best!

Reviewed on 2020-08-24

I had spoken to a handful of platforms and tried the free trials of others, and they just wasn't...

I had spoken to a handful of platforms and tried the free trials of others, and they just wasn't what I needed. When I found Toggl Plan there was no looking back. It has the high level functionality of assigning weekly capacity so I can plan my weeks/months accurately, with the more in depth phases, tasks, milestones, etc that is needed on an individual project level. There is the ability to include larger teams, and I can share the project timelines with my clients to track progress and be o the same page.
It is very simple and intuitive to use.

Pros

What I like most is the 'Team View' timelines so I can plan my time/projects accordingly. I can see a high level view of what projects I have, how many hours I need to work on each project that week, what weeks are fully booked, and when I can book the next project in without burning myself out. I can also see project deadlines (milestones) within the same view.
What is also super awesome is I can share these timelines on an individual client level so they can see their project and what is scheduled as well as the project progress.

Cons

The only thing I have found a little annoying is the hourly assignments. You have to calculate the daily capacity which means if the 'phase' of a project moves from 4 days to only 2 days but it requires the same amount of time associate with it you have to re-calculate the daily hours. It would be nice if you could simply assign a weekly amount of hours to a phase, and then have that amount stay as it is whether the phase is stretched across 1, 2, 3 days or all week.

Showing 5 reviews of 105 Read all reviews

Toggl Plan FAQs

Below are some frequently asked questions for Toggl Plan.

Toggl Plan offers the following pricing plans:

  • Starting from: US$8.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Free for up to 5 users with everything you need for simple planning (unlimited Tasks, Plans, Teams, Milestones and more). Standard Plan, for more volume and customizations, starting from $8 per user per month. Business Plan for advanced privacy and control, starting from $13.35 per user per month. 14-day free trial available, no credit card needed.

Toggl Plan offers the following features:

  • Backlog for unassigned tasks
  • Color-coded tasks
  • Download timeline as PDF
  • Drag-and-drop interface
  • Export to calendars
  • Filter calendar by project
  • Multiple user access levels
  • Organize tasks into folders
  • Overbooking calculations
  • Send tasks via Google Chrome extension
  • Set public holidays by country
  • Shareable with public links
  • Slack integration
  • Team availability view
  • Timeline view
  • Toggl integration for time tracking
  • iOS and Android apps

Toggl Plan has the following typical customers:

Small Business, Non Profit, Freelancers, Mid Size Business

Toggl Plan supports the following languages:

English

We do not have any information about what devices Toggl Plan supports

Toggl Plan integrates with the following applications:

Google Calendar, Slack, Slack, TMetric, Toggl Track

Toggl Plan offers the following support options:

Knowledge Base, Online Support, FAQs, Video Tutorials

Related categories

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