About Calendly

Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.

More than 50,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Pricing starting from:

US$8.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.

  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, Germany, Spain, France, United Kingdom, United States

    Supported Languages

    English, French, German, Spanish

    Pricing starting from:

    US$8.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video Calendly Software - Calendly allows users to set their availability Calendly Software - Users can pick from Calendly's three included event types, or create their own Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

    Features

    Total features of Calendly: 38

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Appointment Management
    • Appointment Scheduling Software
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Calendar Management
    • Calendar Sync
    • Calendar/Reminder System
    • Client Portal
    • Collaboration Tools
    • Confirmation/Reminders
    • Customizable Branding
    • Customizable Templates
    • Electronic Payments
    • Email Invitations & Reminders
    • Email Management Software
    • Event Calendar
    • Event Management Software
    • Event Scheduling
    • Group Scheduling
    • Mobile Access
    • Mobile Alerts
    • Online Booking
    • Online Payments
    • Real Time Notifications
    • Real-time Scheduling
    • Reminders
    • Reporting & Statistics
    • Resource Scheduling
    • Scheduling Software
    • Team Calendars
    • Third Party Integrations
    • Website Integration

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    Reviews

    Overall rating

    4.6 /5
    (1,622)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support Software
    4.5/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 1,622
    Chris C.
    Overall rating
    • Industry: Computer Software
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    The perfect tool for solving the scheduling back and forth

    Reviewed on 2020-02-21

    I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.

    The...

    I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.

    There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.

    Pros

    Calendly does exactly what you need it to do: it takes scheduling a meeting with someone down from a 6 or 7 email affair to a 1 or 0 email affair. This is transformative. I can simply send my lunch URL to someone and let THEM book a date that I can guarantee is up-to-the-minute accurate, ask the questions I want to ask (where should we eat?), and gather additional contact information, all without the risk of it getting lost in the shuffle.

    I did 135 networking lunches last year, entirely powered by Calendly. It's brilliant, because it ends in the result we all need: a mutual calendar invite that we both agree works for us.

    Add things like buffer times, clever event types, and linking up with my contacts with Zapier and man is this the easiest $8/mo I could ever spend.

    Cons

    Nothing. It's basically perfect.

    I wish that, when using someone _else's_ Calendly to book, it'd look at my schedule and black out bad dates, but that's a nit to pick. I'd also like it to auto-advance to the next available window if there are no more dates on the initial screen.

    Torre C.
    Overall rating
    • Industry: Internet
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Most user friendly scheduling system

    Reviewed on 2021-04-29

    Using Calendly and has saved me countless hours of administrative back and forth with prospects and...

    Using Calendly and has saved me countless hours of administrative back and forth with prospects and clients alike. I have about 12 different event types in my Calendly dashboard that we use for all things from interviewing candidates to scheduling review meetings with clients for projects. Highly recommend.

    Pros

    It is so clean and attractive and user friendly, and I get compliments on the tool all the time from people I sent my scheduling link to. I love that it integrates seamlessly with Zoom and other meeting software so an online meeting link is auto-populated in the calendar invitations. I also love that you can customize availability for different event types, and easy toggle on and off event types you're needing or not needing.

    Cons

    I don't have any criticism of the product, mostly because I value simplicity and user experience and Calendly seems to focus on both.

    Alternatives Considered

    Book Like A Boss

    Reasons for Switching to Calendly

    Calendly was more established and feature rich at the time of the selection about 4 years ago.
    Ursula F.
    Overall rating
    • Industry: Design
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Calendly is amazing for meeting with design clients

    Reviewed on 2021-10-05

    I think it is great to implement as clients have a clear understanding and respect for you time and...

    I think it is great to implement as clients have a clear understanding and respect for you time and their time slots.

    Pros

    I love how easy it is to send clients options for their meetings. As I work from clients from many countries and time zones it makes it clear and confusion-free !
    Before it was hard for me to put clear limits and have clients respect my times, this is the perfect way.

    Cons

    It was hard for me to understand how to overlap if you have two calendars Ex. personal one and profesional one and how to make both fit together. I currently only use it for work.

    Alternatives Considered

    monday.com

    Reasons for Switching to Calendly

    It looked easier to use and specifically made for this role. It also integrates great with zoom and google calendar. PERFECTION
    Amir G.
    Overall rating
    • Industry: Education Management
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 0.0 /10

    Bad technical support team - made us lose money AND now asked fro upgrade

    Reviewed on 2019-07-12

    I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks...

    I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).

    I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.

    Pros

    Looks great on mobile. Easy to use. Allows capture of utm_source

    Cons

    At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.

    Alhassan A.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 11-50 Employees
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    my event confirmations have doubled, but double-bookings have dropped to zero

    Reviewed on 2021-07-17

    Overseeing a portfolio of multiple projects and teams, most with different project management...

    Overseeing a portfolio of multiple projects and teams, most with different project management software usually leads to a lot of conflict with scheduling meetings. I often end up being double or triple booked and couldn't ever get my different project calendars to properly sync up. Calendly has completely solved that problem for me, allowing my teams and I to effortlessly set up meetings and events with zero clashes or conflicts since I signed on. Oh!! and I no longer have to do the back and forth emails to schedule events.

    Pros

    Scheduling events or meetings with project partners has never been this easy. The most useful feature about calendly is the straight-up availability status that cuts out 90% of the back and forth we usually go through when trying to schedule an event. Within a few short seconds, I can set up and confirm events and be sure of attendance from other participants. It is really awesome.

    Cons

    It doesn't offer quite a wide variety of options for customization to suit my exact preferences. But in terms of functionality, I have absolutely zero to complain about. It has been excellent.

    Alternatives Considered

    ScheduleOnce

    Reasons for Choosing Calendly

    Getting it to sync up the multiple project calendars I oversaw was always delayed

    Switched From

    Doodle

    Reasons for Switching to Calendly

    The user reviews was what convinced me to choose Calendly. And the full package trial period did the rest to convince me
    Showing 5 reviews of 1,622 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

    Calendly has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    iPhone (Mobile)

    Calendly integrates with the following applications:

    Gmail, GoToMeeting, Google Calendar, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Stripe, Zapier

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat

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