Calendly

Meeting and appointment scheduling software

4.6 /5 (1322 reviews) Write a Review!

Calendly Overview

What is Calendly?

Calendly is a scheduling software for organizing meetings and appointments between individuals and their colleagues, and between businesses and their clients or customers.

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Calendly includes suggested meeting lengths of 15, 30, and 60 minutes, but users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Calendly Overview

Pricing

Starting from
US$8.00/month

Pricing options

Free Trial
Subscription
Value for money

14-day free trial, no credit card required.

Basic: free.
Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly).
Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).


Calendly Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia
Supported Languages
English, French, German, Spanish

Media

Calendly allows users to set their availability
Users can pick from Calendly's three included event types, or create their own
With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
Calendly allows invitees to choose appointments from users' preset availability times
Invitees can reschedule meetings, and Calendly will automatically notify all attendees
Calendly video Calendly screenshot: Calendly allows users to set their availability Calendly screenshot: Users can pick from Calendly's three included event types, or create their own Calendly screenshot: With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues Calendly screenshot: Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations Calendly screenshot: Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to Calendly screenshot: Calendly allows invitees to choose appointments from users' preset availability times Calendly screenshot: Invitees can reschedule meetings, and Calendly will automatically notify all attendees

Calendly Reviews

Calendly Reviews

Overall rating
4.6
/
5
Excellent
937

Very good
319

Average
51

Poor
9

Terrible
6

Value for Money
4.6
Features
4.4
Ease of Use
4.7
Customer Support
4.5
95% recommended this app
Chris C.

The perfect tool for solving the scheduling back and forth

I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.

There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.


Cate M.

Impresses clients and saves time multiple times a day

As previously mentioned, Calendly has allowed our organization to reduce email back and forths with clients. Furthermore, it allow you to give a client access to someone else's calendar through a link. The joint meeting scheduling is phenomenal and provides even more breadth to the tool.


Amir G.

Bad technical support team - made us lose money AND now asked fro upgrade

I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).

I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.


Chris C.

Eliminates the headache of scheduling

I've used Calendly for a few years with a few different teams, and several of my colleagues have even adopted it after hearing how much it's helped me.


Verified Reviewer

Saves time!

Overall, this has been a huge timesaver!


Chris C.
Industry: Computer Software
Company size: 11-50 Employees

The perfect tool for solving the scheduling back and forth

Used Daily for 2+ years
Reviewed on 2020-02-21
Review Source: Capterra

I love it. I use it every day. I tell everyone I know to use it. It solves the biggest problem.

There are a few AI-powered exec assistant tools, but... why bother? That still forces the other person to do the multi-email "what times work?" "oh not for me, how about these" "okay, where do you want to meet" dance. This is a single email.

Pros

Calendly does exactly what you need it to do: it takes scheduling a meeting with someone down from a 6 or 7 email affair to a 1 or 0 email affair. This is transformative. I can simply send my lunch URL to someone and let THEM book a date that I can guarantee is up-to-the-minute accurate, ask the questions I want to ask (where should we eat?), and gather additional contact information, all without the risk of it getting lost in the shuffle.

I did 135 networking lunches last year, entirely powered by Calendly. It's brilliant, because it ends in the result we all need: a mutual calendar invite that we both agree works for us.

Add things like buffer times, clever event types, and linking up with my contacts with Zapier and man is this the easiest $8/mo I could ever spend.

Cons

Nothing. It's basically perfect.

I wish that, when using someone _else's_ Calendly to book, it'd look at my schedule and black out bad dates, but that's a nit to pick. I'd also like it to auto-advance to the next available window if there are no more dates on the initial screen.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Cate M.
Industry: Computer Software
Company size: 11-50 Employees

Impresses clients and saves time multiple times a day

Used Daily for 2+ years
Reviewed on 2021-01-08
Review Source: Capterra

As previously mentioned, Calendly has allowed our organization to reduce email back and forths with clients. Furthermore, it allow you to give a client access to someone else's calendar through a link. The joint meeting scheduling is phenomenal and provides even more breadth to the tool.

Pros

The ability to customize meeting names, meeting times, and send unique links to clients is so helpful. Additionally, I truly appreciate the ability to integrate with Zoom and create buffer times between meetings. Without Calendly, scheduling meetings with clients would be extremely cumbersome and I'm confident we would lose at least 25% of our current bookings.

Cons

I would like the ability to have a signup as part of the software. At this point, I don't believe that someone can register for a standing weekly meeting.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Amir G.
Industry: Education Management
Company size: 2-10 Employees

Bad technical support team - made us lose money AND now asked fro upgrade

Used Daily for 6-12 months
Reviewed on 2019-07-12
Review Source: Capterra

I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).

I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.

Pros

Looks great on mobile. Easy to use. Allows capture of utm_source

Cons

At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 0.0/10

Chris C.
Industry: Staffing & Recruiting
Company size: 11-50 Employees

Eliminates the headache of scheduling

Used Daily for 2+ years
Reviewed on 2020-12-16
Review Source: Capterra

I've used Calendly for a few years with a few different teams, and several of my colleagues have even adopted it after hearing how much it's helped me.

Pros

I utilize Calendly in all of my email correspondence and it is a lifesaver! I frequently get comments of appreciation for how easy it makes it to find time to connect and cuts out the needless back and forth on email. It runs seamlessly in the background and I don't even have to think about it!

Cons

I wish there was more functionality in the free version, but upgrading to a premium subscription won't break the bank and is well worth it for the added efficiency.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Education Management
Company size: 501-1,000 Employees

Saves time!

Used Weekly for 1+ year
Reviewed on 2020-11-23
Review Source: Capterra

Overall, this has been a huge timesaver!

Pros

I love this software! I have requests for meetings constantly and this saves me so much time! Rather than constant emails trying to coordinate schedules, now I just have a link in my email signature and anyone can schedule a time that works for them! I can link the app to multiple calendars and customize when I'm available. I have several different types of meetings set up. When an event is scheduled, it's also added directly to my calendar so I don't have to see it in an email (or miss it in an email).

Cons

It doesn't really have a feature to coordinate the best meeting time for multiple people.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

User recommendation
8.9/10
Based on 1,322 user ratings
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Calendly Pricing

Calendly Pricing

Starting from
US$8.00/month
Free Trial
Subscription
Value for money

14-day free trial, no credit card required.

Basic: free.
Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly).
Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).

14-day free trial, no credit card required.

Basic: free.
Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly).
Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).

Value for Money
4.6/5
Based on 1,322 user ratings
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Calendly Features

Calendly Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Calendar Management
Contact Management
Custom Fields
Customer Database
Customizable Branding
Customizable Reporting
Customizable Templates
Data Import/Export
Electronic Payments
Email Integration
Real Time Data
Reminders
Reporting & Statistics
Social Media Integration
Surveys & Feedback
Third Party Integration
Features
4.4/5
Based on 1,322 user ratings
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Categories

Additional information for Calendly

Additional information for Calendly

Key features of Calendly

  • API access
  • Activity tracking
  • Auto-assigned meetings
  • Automated reminders
  • Automatic email notifications
  • Buffer time between meetings
  • Calendar integrations
  • Collaboration tools
  • Customizable branding
  • Customizable email templates
  • Email alerts
  • Event scheduling
  • Group events
  • Knowledge base
  • Microsoft Outlook integration
  • Minimum scheduling notice
  • Mobile alerts
  • Personal availability preferences
  • Personalized invitation link
  • Pooled team availability
  • Real-time notifications
  • Reporting & statistics
  • Secret events
  • Team availability dashboard
  • Team scheduling
  • Unlimited event types
  • iCalendar support

Benefits

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.

  • Calendly FAQs

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Q. What type of pricing plans does Calendly offer?

    Calendly offers the following pricing plans:

    Starting from: US$8.00/month

    Pricing model: Subscription

    Free Trial: Available

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually) or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually) or $15 per user, per month (billed monthly).

    Q. What are the main features of Calendly?

    Calendly offers the following features:

    • API access
    • Activity tracking
    • Auto-assigned meetings
    • Automated reminders
    • Automatic email notifications
    • Buffer time between meetings
    • Calendar integrations
    • Collaboration tools
    • Customizable branding
    • Customizable email templates
    • Email alerts
    • Event scheduling
    • Group events
    • Knowledge base
    • Microsoft Outlook integration
    • Minimum scheduling notice
    • Mobile alerts
    • Personal availability preferences
    • Personalized invitation link
    • Pooled team availability
    • Real-time notifications
    • Reporting & statistics
    • Secret events
    • Team availability dashboard
    • Team scheduling
    • Unlimited event types
    • iCalendar support

    Q. Who are the typical users of Calendly?

    Calendly has the following typical customers:

    Small Business, Large Enterprises, Non Profit, Freelancers, Mid Size Business

    Q. What languages does Calendly support?

    Calendly supports the following languages:

    English, French, German, Spanish

    Q. Does Calendly support mobile devices?

    We do not have any information about what devices Calendly supports

    Q. What other apps does Calendly integrate with?

    Calendly integrates with the following applications:

    ActiveCampaign, Ad Sales Genius, Azendoo, BigMarker, Drip, EasyHire.me, Leadpages, LeadsBridge, Workato, Wrike

    Q. What level of support does Calendly offer?

    Calendly offers the following support options:

    Online Support, Knowledge Base, Video Tutorials, Forum