About Calendly

Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.

More than 50,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Pricing starting from:

US$10.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Australia, Canada, Germany, Spain, France , United Kingdom, United States

    Supported Languages

    English, French, German, Spanish

    Pricing starting from:

    US$10.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video
    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

    Features

    Total features of Calendly: 38

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Appointment Management
    • Appointment Scheduling Software
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Calendar Management
    • Calendar Sync
    • Calendar/Reminder System
    • Client Portal
    • Collaboration Tools
    • Confirmation/Reminders
    • Customizable Branding
    • Customizable Templates
    • Electronic Payments
    • Email Management Software
    • Email Reminders
    • Event Calendar
    • Event Management Software
    • Event Scheduling
    • Group Scheduling
    • Mobile Access
    • Mobile Alerts
    • Online Booking
    • Online Payments
    • Real Time Notifications
    • Real-time Scheduling
    • Reminders
    • Reporting & Statistics
    • Resource Scheduling
    • Scheduling Software
    • Team Calendars
    • Third Party Integrations
    • Website Integration

    Alternatives

    YouCanBook.me

    4.6
    #1 Alternative to Calendly
    YouCanBook.me offers teams a simple, automated online appointment & meeting scheduling software

    Zeeg

    4.7
    #2 Alternative to Calendly
    Zeeg is a smart scheduling assistant, that also offers a robust scheduling infrastructure. Zeeg integrates with your...

    HubSpot Marketing Hub

    4.5
    #3 Alternative to Calendly
    HubSpot Marketing Hub is a scalable, all-in-one platform for inbound marketing, combining content marketing, marketing...

    ScheduleOnce

    4.6
    #4 Alternative to Calendly
    Add customer scheduling superpowers to your website. Add booking pages to your website in minutes. Let prospects and...

    Reviews

    Overall rating

    4.7 /5
    (2,583)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support Software
    4.4/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 2,583
    Shaunak
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 10,000+ Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Best tool for virtual video/audio meeting booking platform

    Reviewed on 10/1/2022

    One of my clients wanted to make an appointment module on their website with can seamlessly...

    One of my clients wanted to make an appointment module on their website with can seamlessly integrate with Google Calendar and utilize their Google Meet subscription (which was available with Google Business). They wanted it speedy and fault tolerant. I came across Calendly via my friend, who is a Tarot card reader by profession, this work community used this service to create a page that displays their information, slot-wise options, collects payments, and also schedules based on availability. So overall my and my client's experience with Calendly was awesome, cost & time-saving, and efficient.

    Pros

    Calendly is an insanely awesome product (SaaS).
    1) It helped me create a profile page with a service display.
    2) It also provides a personal/custom branding option. (Yes, also in the Free tier)
    3) Fault tolerant and efficient call/appointment booking with email clients like Gmail and Outlook.
    4) Seemless slot booking and payment collection system with integrations.
    5) I love the feature of embedding their iframe in any website.
    6) Also, they provide a feature to edit URLs of our choice.
    7) Their real-time reporting is also efficient.

    All the above points are those which make this platform unique and awesome.

    Cons

    There are no visible cons to this product. Everything is amazingly great, but one thing which I noticed is after booking a call, I have set up redirection to my website, which takes almost ~20 seconds. This much time a visitor/user will not stay on the page. This needs to be fixed while separating the background process from the front end. Also, I would like to see a UPI payment collector in the integrations.

    Alternatives Considered

    Zeeg

    Reasons for Switching to Calendly

    I am also using Zeeg. I am currently exploring Zeeg and Calendly parallelly. I will soon write a review on this as well.
    Tess
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: Self Employed
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 0.0 /10

    Not worth the money; overrated

    Reviewed on 10/28/2022

    Not impressed

    Not impressed

    Pros

    There are no pros. I purchased when I purchased because it integrated with most of the software I was using; however, I did prefer a different software which is the reason why I have discontinued use and will be using Trafft.

    Cons

    Too expensive. No customization. I feel as if they stationed in the industry for granted and did not indulge in and attempting to satisfy the customers.

    Cory
    Overall rating
    • Industry: Management Consulting
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    I receommend Calendly any day of the week.

    Reviewed on 10/9/2022

    Calendly has been a staple of the Graphic Design and Logo company for many years and it will be for...

    Calendly has been a staple of the Graphic Design and Logo company for many years and it will be for years to come. It's a friendly atmosphere that's easily manipulated to get what I need from it, and it's just easy and familiar to my clients - Which is awesome.

    Pros

    Calendly is the absolute MOST user friendly scheduling software on the internet. You can set up an appointment scheduler in a very short time, it's very appealing to the eye, and it's super easy to use for the client as well.

    Cons

    Honesly Calendly nails this software and is the leader in their field. I use calendly for my Graphic Design company and I use another software for my consulting firm. The consulting company's software is less user friendly, and more complicated, but it seems to have a ton of customization. Calendly doesn't seem to have this much customization, however, if you're just starting out and need ONE, TWO, or even THREE appointment types, Calendly is perfect.

    Alternatives Considered

    Acuity Scheduling

    Reasons for Switching to Calendly

    I needed to differentiate my graphic design calendar app from my consulting calendar app and felt that having two profiles on Acuity would be kind of a nightmare, switching between accounts to do something. Second, I don't need a complicated scheduling application for my Graphic Design business, where I don't charge for meeting my clients. You can certainly add this feature, but I just don't need it. I have a few meeting types and I can send someone a 30 minute, an hour, or a two hour meeting invite. That's IT. It's integrated with Zoom so everything can be safe and remote. Lastly, again, I needed something that I could go to the page and be logged in immediately, instead of switching accounts. Keeping my business applications separate here made a lot of sense.
    Kat
    Overall rating
    • Industry: Professional Training & Coaching
    • Company size: Self Employed
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Saves me easily an hour each week—no more back & forth scheduling

    Reviewed on 9/28/2022

    It's a crucial part of my business and saves me hours, all for a totally reasonable monthly fee.

    It's a crucial part of my business and saves me hours, all for a totally reasonable monthly fee.

    Pros

    I love being able to set my availability and just send a link. It keeps my calls in manageable blocks, and saves me hours of back and forth trying to find a time. I also think it's much less intimidating for a potential client to book some time via my website, than to have to email me directly about a consult.

    I use Calendly for all my non-client calls because it gives me control over how far in advance and how far into the future someone can book.

    Cons

    I'd prefer to have more control and functionality around automated emails, but current functionality works fine for confirmations and reminders.

    You can set a limit on how many of each type of appointment is booked per day, but no overall limit per week/for all events. I like to offer more timeslots as options, but without increasing the number of calls I take per week. Currently I manually block days off in my calendar as I see things fill up, but it would be helpful to have this automated.

    Binny
    Overall rating
    • Industry: Civil Engineering
    • Company size: 201-500 Employees
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    Awesome tool for free appointment booking and scheduling!

    Reviewed on 10/20/2022

    I am loving Calendly since the day I came across it. As I said, it saved a lot of my time, effort...

    I am loving Calendly since the day I came across it. As I said, it saved a lot of my time, effort and expenditure on this requirement on online slot booking for video conferencing. I am grateful to the developers of this platform.

    Pros

    Calendly is such a amazing tool, I can't express you how much. I was asked to find a vendor who can develop an online appointment booking system for us and I was so pissed of from the quotations that I received from the developers. But when I came across this ready-made solution, it was like a boon for me. It seamlessly integrate with Google and Microsoft's product. It handles complex logic like availability management like a game. It overcome double booking scenarios just perfectly. You can create many services and put it on your homepage provided by Calendly, just share the link and your personal assistant is ready to book for you.

    Cons

    No cons at all. Literally it has saved hell a lot of my money, time and efforts. I got the solution for my client on the first day itself. I have one problem though which can be improved, please add Indian UPI support for payments. Rest everything is awesome!

    Alternatives Considered

    Zeeg

    Reasons for Switching to Calendly

    Calendly provides more integration capability like <iframes> and pop-up designs by default. This is not available in Zeeg Me.
    Showing 5 reviews of 2,583 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    • Starting from: US$10.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

    Calendly has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    Android (Mobile), iPhone (Mobile)

    Calendly integrates with the following applications:

    Gmail, GoTo Meeting, Google Calendar, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Stripe, Zapier

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat

    Related categories

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