About Calendly
Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.
More than 50,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.
How it Works:
Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.
Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.
Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.
Pricing starting from:
US$10.00/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to Calendly
Key benefits of Calendly
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English, French, German, Spanish
Pricing starting from:
US$10.00/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to Calendly
Images
Features
Total features of Calendly: 39
Alternatives
Acuity Scheduling
HubSpot CRM
Doodle
Zoho Bookings
Reviews
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- Industry: Information Technology & Services
- Company size: 10,000+ Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 10.0 /10
Best tool for virtual video/audio meeting booking platform
Reviewed on 10/1/2022
One of my clients wanted to make an appointment module on their website with can seamlessly...
One of my clients wanted to make an appointment module on their website with can seamlessly integrate with Google Calendar and utilize their Google Meet subscription (which was available with Google Business). They wanted it speedy and fault tolerant. I came across Calendly via my friend, who is a Tarot card reader by profession, this work community used this service to create a page that displays their information, slot-wise options, collects payments, and also schedules based on availability. So overall my and my client's experience with Calendly was awesome, cost & time-saving, and efficient.
Pros
Calendly is an insanely awesome product (SaaS).
1) It helped me create a profile page with a service display.
2) It also provides a personal/custom branding option. (Yes, also in the Free tier)
3) Fault tolerant and efficient call/appointment booking with email clients like Gmail and Outlook.
4) Seemless slot booking and payment collection system with integrations.
5) I love the feature of embedding their iframe in any website.
6) Also, they provide a feature to edit URLs of our choice.
7) Their real-time reporting is also efficient.
All the above points are those which make this platform unique and awesome.
Cons
There are no visible cons to this product. Everything is amazingly great, but one thing which I noticed is after booking a call, I have set up redirection to my website, which takes almost ~20 seconds. This much time a visitor/user will not stay on the page. This needs to be fixed while separating the background process from the front end. Also, I would like to see a UPI payment collector in the integrations.
Alternatives Considered
ZeegReasons for Switching to Calendly
I am also using Zeeg. I am currently exploring Zeeg and Calendly parallelly. I will soon write a review on this as well.
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 9.0 /10
My Go-To for Scheduling
Reviewed on 5/12/2022
When I first selected calendly, I was using doodle, and someone recommended this as a better app to...
When I first selected calendly, I was using doodle, and someone recommended this as a better app to schedule meetings. I was surely in for a surprise. This app is efficient, customisable enough, and just does the job right.
Since starting, I now have an automatic response when someone mentions wanting to meet up - I identify the correct calendly link to send.
"The right link" actually means something here. I have a few appointment types:
- Zoom meeting
- In person meeting
- Paid consultation
- Recreational meetup
Sometimes, I meet an old friend, and it's so much easier to have them select a time and suggest it, but calendly automates it, because now I can set parameters and they can schedule that hang-out at a mutually convenient time.
It requires some discipline, because you will need to put your engagements onto the calendar (I've had double bookings because I didn't put my plans into my calendar before) but now I understand the benefit, it works perfectly.
Pros
My favourite part of calendly is the ability to set a variety of appointment types, and even include paid appointments which all integrate directly into my calendar
Cons
I'm not sure there is a con here. I wanted group scheduling for meetings, and now they have it - even though I haven't used it as yet.
- Industry: Consumer Services
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 7.0 /10
Seamless scheduling assistant
Reviewed on 9/6/2019
Calendly has made my experience with scheduling absolutely seamless. I can multitask and still be...
Calendly has made my experience with scheduling absolutely seamless. I can multitask and still be able to make sure that all necessary meetings are being attended, since this scheduling system is based off the availability of both parties. No more having to worry about cancelled meetings due to one person not being able to attend at that time. Calendly has helped me to organize my meetings, interviews, and so much more. I'd recommend this software to any business, small or big.
Pros
This software has given me a new found freedom. Using Calendly has definitely allows me to go about my day to day business functions without having to stop in my office and schedule a meeting with a client or with a team. This is literally a calendar that shows what times I am available and clients, teams and even prospective employees can all schedule time to meet with me when it is both convenient for them as well as myself.
Cons
There isn't anything I'd say I dislike about the software, but the one thing I can suggest is to use push notifications to alert us when a meeting time has been set and with whom. I know that usually there is an email that is sent over to confirm the meeting, however its much easier to glance at a notification pop up on my phone rather than to have to actually open the email to see the information.
- Industry: Financial Services Software
- Company size: 1,001–5,000 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 10.0 /10
An helptime time manager.
Reviewed on 12/4/2022
Calendly manages my appointment scheduling experience at work with customers. It eliminates the...
Calendly manages my appointment scheduling experience at work with customers. It eliminates the need for anybody to first contact me before booking an appointment with me and it automatically organizes my appointments in a way, that there are never any clashes .
Pros
I like the automated reminders that I get from Calendly about my scheduled appointments on the platform, through sms and email. Talking about reminders , Calendly integrates with my Google Calendar and this instigates pop-up notification reminders about my next scheduled appointment, thirty minutes before it is due to begin. This level of coordinated reminder notifications makes it impossible for me to ever forget about an appointment.
Cons
Calendly gets the basics right and I think I will struggle as a professional, if I were to go without this tool at work, even for a few days.
- Industry: Education Management
- Company size: 2–10 Employees
- Used Weekly for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support Software
- Likelihood to recommend 9.0 /10
I'm in control of my appointment with Calendly
Reviewed on 5/13/2022
It allows me to keep in control of my appointment and saved us a lot of time.
It allows me to keep in control of my appointment and saved us a lot of time.
Pros
I like how Calendly integrates to icloud. Its simple interface and easy-to-create events features makes it a must-have app for all your appointments (also great for paid consultation/lessons as you can collect money from the app (paid version only)).
It is easy to create an event type (one-on-one or group), and there lots of options available : event duration date range, even time zone.
I like how easy it is to apply an appointment to dates / intervals / specific recurring days and how you can implement buffers (before and after events)
You can ask invitees questions before the appointment, which is nice to have, since it allows you to save time once your client is online.
I immensely appreciate how Calendly offers all types of notification options (email reminders, follow-up and text reminders.)
When creating an event, you can choose what type of location you want (in-person, phone call, google meet, zoom.) You don't have to get in touch with your invitee to tell them how you want to meet them.
You can add Calendly to your website (even the free version) through a small widget, which makes it easy for your clients to get in touch.
Cons
Most integrations are only available on paid plans, and the free version is very limited but the company also needs to make money, so that's very understandable.
Calendly FAQs
Below are some frequently asked questions for Calendly.Q. What type of pricing plans does Calendly offer?
Calendly offers the following pricing plans:
- Starting from: US$10.00/month
- Pricing model: Free Version, Subscription
- Free Trial: Available
14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.
Q. Who are the typical users of Calendly?
Calendly has the following typical customers:
11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Calendly support?
Calendly supports the following languages:
English, French, German, Spanish
Q. Does Calendly support mobile devices?
Calendly supports the following devices:
Android (Mobile), iPhone (Mobile)
Q. What other apps does Calendly integrate with?
Calendly integrates with the following applications:
Gmail, GoTo Meeting, GoToMeeting, Google Calendar, Greenhouse, HubSpot CRM, Intercom, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Slack, Stripe, Typeform, Zapier
Q. What level of support does Calendly offer?
Calendly offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat
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