Calendly

About Calendly

Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.

More than 100,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Pricing starting from:

US$10.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Australia, Canada, France, Germany, Spain and 2 others

    Supported Languages

    English, French, German, Spanish

    Pricing starting from:

    US$10.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video
    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

    Features

    Total features of Calendly: 47

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Appointment Management
    • Appointment Scheduling Software
    • Automated Scheduling
    • Availability Management
    • Booking Management
    • Calendar Management
    • Calendar Sync
    • Calendar/Reminder System
    • Client Portal
    • Collaboration Tools
    • Confirmation/Reminders
    • Customizable Branding
    • Customizable Forms
    • Customizable Reports
    • Customizable Templates
    • Electronic Payments
    • Email Management Software
    • Email Reminders
    • Employee Scheduling Software
    • Event Calendar
    • Event Management Software
    • Event Scheduling
    • Group Scheduling
    • Mobile Access
    • Mobile Alerts
    • Online Booking
    • Online Payments
    • Real Time Data
    • Real Time Notifications
    • Real Time Reporting
    • Real-time Scheduling
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Rescheduling
    • Resource Scheduling
    • SMS Messaging
    • Schedule Distribution
    • Scheduling Software
    • Team Calendars
    • Third Party Integrations
    • Website Integration

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    Reviews

    Overall rating

    4.7 /5
    (3,258)
    Value for Money
    4.5/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support Software
    4.4/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 3,258
    Wambui
    Overall rating
    • Industry: Civic & Social Organization
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Calendly is a steady tool for proper scheduling work.

    Reviewed on 2023-10-23

    The overall experience with Calendly has been sensational and we are more than pleased to have such...

    The overall experience with Calendly has been sensational and we are more than pleased to have such a powerful tool on our working environment. It has helped us streamline our scheduling experience making it easy and fast to schedule for meetings.

    Pros

    The hard part of online meetings has always been proper scheduling and with Calendly, we have been able to eliminate this issue. It made it easy for us to schedule meetings with our customers and them too are loving how we are able to attain a convenient scheduling time for both parties. It has a simple to use interface and everything in there is so straightforward. With Calendly, even stakeholders and other well wishers are able to book meetings with us more efficiently as they no longer have to go through the longer route of calling us to arrange meetings.

    Cons

    We get to see the value of using Calendly every time we use it and at no time have we encountered any drawbacks.

    Marcy
    Overall rating
    • Industry: Real Estate
    • Company size: 11–50 Employees
    • Used Monthly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Easy Scheduling

    Reviewed on 2023-11-15

    very good. we will contiune to use regularly

    very good. we will contiune to use regularly

    Pros

    Ease of use and users can have their own account to manage and set up their own appts according to their calendar

    Cons

    Cost and I wish there was a team option that was less expensive

    lyndsey
    Overall rating
    • Industry: Medical Practice
    • Company size: 5,001–10,000 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 6.0 /10

    Calendy Review

    Reviewed on 2023-11-07

    My experience has been great with Calendy. I like having my schedule in one place that I can add...

    My experience has been great with Calendy. I like having my schedule in one place that I can add onto or manage in an easy fashion.

    Pros

    I like that I am able to see my entire schedule and incorporate it with other scheduled. I also like I can see the teams schedules as well.

    Cons

    I do wish that it was a little more user friendly.

    John
    Overall rating
    • Industry: Information Technology & Services
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Calendly, a simple but effective and easy to use scheduling solution

    Reviewed on 2023-09-16

    Excellent! After trying a number of other options, they were either too complex, clunky or...

    Excellent! After trying a number of other options, they were either too complex, clunky or unreliable and expensive. Calendly has a great balance of the average business owner's needs.

    Pros

    It's simple and clean for both user and schedulee's

    Cons

    I would like to see better TWO way integrations. One way integrations are working great but sometimes scheduling happens outside of calendly and it isn't picked up.

    Ebony
    Overall rating
    • Industry: Apparel & Fashion
    • Company size: 2–10 Employees
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Great functionality

    Reviewed on 2023-11-23

    I liked it. User friendly and staright forward.

    I liked it. User friendly and staright forward.

    Pros

    It is easy to use and very similar to other programs that i've used.

    Cons

    The only cons are that is rather redundant if you already use an email that has the calendar functions.

    Showing 5 reviews of 3,258 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    • Starting from: US$10.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

    Calendly has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    Android (Mobile), iPhone (Mobile)

    Calendly integrates with the following applications:

    Firefox, Gmail, GoTo Meeting, GoToMeeting, Gong.io, Google Calendar, Google Chrome, Google Meet, Greenhouse, HubSpot CRM, Intercom, Mailchimp, Marketo Engage, Marketo Sales Connect, Microsoft 365, Microsoft Outlook, Microsoft Teams, Okta, OneLogin, PayPal, Ping Identity, Salesforce Sales Cloud, Slack, Squarespace, Stripe, Typeform, Webex, Wix, WordPress, Zapier, iCloud

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat

    Related categories

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