About Calendly

Calendly is a powerful scheduling software for organizing meetings and appointments between individuals and their colleagues, and between organizations and their clients or customers.

More than 50,000 of the world's leading organizations rely on Calendly's flexible administrative tools, enterprise-grade security, and integrations with Salesforce, Zoom, Slack, Hubspot, and more. To see how Calendly can help you maximize your scheduling efficiency, contact our sales team for a demo.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.

Pricing starting from:

US$8.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.
  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, Germany, Spain, France, United Kingdom, United States

    Supported Languages

    English, French, German, Spanish

    Pricing starting from:

    US$8.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video
    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

    Features

    Total features of Calendly: 38

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Appointment Management
    • Appointment Scheduling Software
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Calendar Management
    • Calendar Sync
    • Calendar/Reminder System
    • Client Portal
    • Collaboration Tools
    • Confirmation/Reminders
    • Customizable Branding
    • Customizable Templates
    • Electronic Payments
    • Email Management Software
    • Email Reminders
    • Event Calendar
    • Event Management Software
    • Event Scheduling
    • Group Scheduling
    • Mobile Access
    • Mobile Alerts
    • Online Booking
    • Online Payments
    • Real Time Notifications
    • Real-time Scheduling
    • Reminders
    • Reporting & Statistics
    • Resource Scheduling
    • Scheduling Software
    • Team Calendars
    • Third Party Integrations
    • Website Integration

    Alternatives

    Acuity Scheduling

    4.8
    #1 Alternative to Calendly
    Acuity is your 24/7 online appointment scheduling software that allows clients to self-schedule appointments or classes...

    Google Calendar

    4.8
    #2 Alternative to Calendly
    Easily check Google Calendar and add new events from websites you visit. Get a button on your browser toolbar that you...

    ScheduleOnce

    4.5
    #3 Alternative to Calendly
    Add customer scheduling superpowers to your website. Add booking pages to your website in minutes. Let prospects and...

    HubSpot CRM

    4.5
    #4 Alternative to Calendly
    Save valuable selling time with HubSpot CRM that takes care of all the little details from recording calls, logging...

    Reviews

    Overall rating

    4.7 /5
    (2,064)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support Software
    4.4/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 2,064
    Lawrent M.
    Overall rating
    • Industry: Education Management
    • Company size: 2-10 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 9.0 /10

    I'm in control of my appointment with Calendly

    Reviewed on 2022-05-13

    It allows me to keep in control of my appointment and saved us a lot of time.

    It allows me to keep in control of my appointment and saved us a lot of time.

    Pros

    I like how Calendly integrates to icloud. Its simple interface and easy-to-create events features makes it a must-have app for all your appointments (also great for paid consultation/lessons as you can collect money from the app (paid version only)).

    It is easy to create an event type (one-on-one or group), and there lots of options available : event duration date range, even time zone.

    I like how easy it is to apply an appointment to dates / intervals / specific recurring days and how you can implement buffers (before and after events)

    You can ask invitees questions before the appointment, which is nice to have, since it allows you to save time once your client is online.

    I immensely appreciate how Calendly offers all types of notification options (email reminders, follow-up and text reminders.)

    When creating an event, you can choose what type of location you want (in-person, phone call, google meet, zoom.) You don't have to get in touch with your invitee to tell them how you want to meet them.

    You can add Calendly to your website (even the free version) through a small widget, which makes it easy for your clients to get in touch.

    Cons

    Most integrations are only available on paid plans, and the free version is very limited but the company also needs to make money, so that's very understandable.

    Jonathan M.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Paid for itself 1000 times over

    Reviewed on 2022-05-17

    Calendly is like having a virtual assistant that costs me pennies per day, but helps me earn...

    Calendly is like having a virtual assistant that costs me pennies per day, but helps me earn significantly more income because it allows me to skip wasting any time playing schedule tag with people.

    Now that I've realized how amazing it is, the fact that I ever got caught up in playing "schedule tag" with people seems mind boggling. I book everything from client calls, sales calls, podcasting recordings and even just networking conversations with people.

    Pros

    Calendly is simple, clean, and a MASSIVE time saver. For what a few hours of a VA might cost, Calendly has paid for itself after the first few bookings.

    It's very easy for the client to use as well, it's not cluttered like some other scheduling software programs are, and having an APP is solid gold.

    I love being able to get real time notifications of appointments and cancellations and handle all of that from my phone when necessary.

    The ability to customize availability and create multiple availability calendars for different events is another brilliant asset.

    I can integrate with PayPal and take payments for appointment bookings, it's simply brilliant.

    Cons

    Workflows are a useful tool, but still feel a little bit clunky. I like that they are there, but setting them up could be a little bit smoother.

    mind you, perhaps I'm comparing this to something like Zapier which is an incredible task management software.

    Alternatives Considered

    ScheduleOnce and Acuity Scheduling

    Reasons for Choosing Calendly

    Simplicity and ease of use.

    Switched From

    ScheduleOnce

    Reasons for Switching to Calendly

    Simplicity, ease of use and price. Also, I love that Calendly has an App, and has had one for a long time. It was one of the first booking software programs to offer this.
    Brianna L.
    Overall rating
    • Industry: Photography
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Very Easy To Use

    Reviewed on 2022-04-24

    It was okay, I may try them out again at the ending of the year.

    It was okay, I may try them out again at the ending of the year.

    Pros

    This software is much easier to use compared to the others, but I was looking to combine my social media pages and this software wasn't listed as one to do that for me.

    Cons

    Cannot link to social media pages so customers can book that way.

    Maurice m B.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    My Go-To for Scheduling

    Reviewed on 2022-05-12

    When I first selected calendly, I was using doodle, and someone recommended this as a better app to...

    When I first selected calendly, I was using doodle, and someone recommended this as a better app to schedule meetings. I was surely in for a surprise. This app is efficient, customisable enough, and just does the job right.

    Since starting, I now have an automatic response when someone mentions wanting to meet up - I identify the correct calendly link to send.

    "The right link" actually means something here. I have a few appointment types:
    - Zoom meeting
    - In person meeting
    - Paid consultation
    - Recreational meetup

    Sometimes, I meet an old friend, and it's so much easier to have them select a time and suggest it, but calendly automates it, because now I can set parameters and they can schedule that hang-out at a mutually convenient time.

    It requires some discipline, because you will need to put your engagements onto the calendar (I've had double bookings because I didn't put my plans into my calendar before) but now I understand the benefit, it works perfectly.

    Pros

    My favourite part of calendly is the ability to set a variety of appointment types, and even include paid appointments which all integrate directly into my calendar

    Cons

    I'm not sure there is a con here. I wanted group scheduling for meetings, and now they have it - even though I haven't used it as yet.

    Rosie H.
    Overall rating
    • Industry: Design
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Great scheduling software

    Reviewed on 2022-04-08

    So far I have enjoyed using Calendly as a booking platform. It is easier to use in my view compared...

    So far I have enjoyed using Calendly as a booking platform. It is easier to use in my view compared to some of the other platforms I have tested. The ability to integrate it with my clients websites was also very helpful. Recent integration with zoom even on the free platform has been very to some of my clients who were not quite ready for paid versions of the platform.

    Pros

    I like that the free version is pretty robust. You can calendar sync and ask pre-qualifying questions so you are better prepared for clients at the meetings. I also like that even on the free version you can connect to zoom and schedule the meeting for either Zoom or or a phone call. With the paid version of Calendly you can also collect payment in advance to avoid no call no show appointments.

    Cons

    It would be nice to have more than one event type available for free. I also don't like that the first tier paid version does not allow for payment or notification. Probably not a major thing to everyone but they don't have an affiliate program which sucks for those of us who are regularly recommending products that we use to our clients.

    Alternatives Considered

    Setmore

    Reasons for Switching to Calendly

    The ease of use and the style. The price for the paid version was also well within a reasonable budget. Integration with WordPress was definitely a plus.
    Showing 5 reviews of 2,064 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    14-day free trial, no credit card required. Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

    Calendly has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    Android (Mobile), iPhone (Mobile)

    Calendly integrates with the following applications:

    Gmail, GoTo Meeting, Google Calendar, Microsoft 365, Microsoft Outlook, PayPal, Salesforce Sales Cloud, Stripe, Zapier

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Chat

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