Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany, United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
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Todoist video
Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list

Features

Total features of Todoist: 43

  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customizable Templates
  • Deadline Management
  • File Management
  • File Sharing Software
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritization
  • Progress Tracking
  • Project Management Software
  • Project Planning Software
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking Software
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Task Editing/Updating
  • Task Management Software
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Workflow Management Software

Alternatives

Microsoft To Do

4.5
#1 Alternative to Todoist
Microsoft To Do (formerly known as Wunderlist) is a daily planner app that allows users to manage and share daily to-do...

Trello

4.5
#2 Alternative to Todoist
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

Asana

4.5
#3 Alternative to Todoist
Asana is a work and project management solution for teams. You can organize everything—from company objectives to...

monday.com

4.6
#4 Alternative to Todoist
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Reviews

Overall rating

4.6 /5
(1,563)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support Software
4.4/5

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Showing 5 reviews of 1,563
Praveen A.
Overall rating
  • Industry: Computer Software
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 10.0 /10

Your User Friendly Productivity app but not Feature Rich

Reviewed on 2022-05-17

I love Todoist for the ease of use but the features are lacking. I love Amazing Marvin for its...

I love Todoist for the ease of use but the features are lacking. I love Amazing Marvin for its features but it is not easy to use. I wish Todoist can inspire from other advanced productivity tools in market and add more features.

Pros

I love the task scheduling feature in Todoist because it can convert plain text to due dates automatically. Quick reschedule feature saves a lot of time. In a nutshell it is mid tier in features but top tier in ease of use for the features it offers. The gamification feature (karma points) are basic but does the job to keep me engaged to keep using Todoist and stay productive.

Cons

The workflow management is basic and a lot to be desired here. You can create a board style project but there are no automations not even basic like close the task when I move to Done section. They can improve gamification a lot to keep people more engaged. Procrastination counter can be a great help for procrastinators like me to know how many times I have rescheduled a task.

Verified Reviewer
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Great tool for personal tasks management/scheduling

Reviewed on 2022-04-28

A great tool to be on top of your priorities, tasks, to-dos, schedule, etc. I love how user-friendly...

A great tool to be on top of your priorities, tasks, to-dos, schedule, etc. I love how user-friendly it is with great UX/UI.

Pros

I love how easy it is to use and how much personalized you can be in terms of your tasks and to-dos. I use it on a personal task level, to manage and schedule everything. I love to be on top of everything I have to get done and this tool is certainly an amazing way to do that! I can also share my tasks / to-dos with other people (friends, family, co-workers) and we can all be on the same page. I love how intuitive and user-friendly it is. I love how it works well across platforms (desktop/mobile). I love that it has a very complete free version.

Cons

I don't miss any particular features nor have anything to complain as of now, especially considering that the free version is already great.

Hylda F.
Overall rating
  • Industry: Management Consulting
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 7.0 /10

Great for a personal task list, but not ideal for client task tracking

Reviewed on 2022-05-05

Pros

I like that I could get reminders for specific tasks

Cons

It is not ideal for project task management for multiple clients that involves billing.

Ami B.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: Self Employed
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 8.0 /10

Perfect Your Productivity With Todoist, Not Your Trello Board

Reviewed on 2022-02-21

I've used them all. From AirTable to ClickUp. From Asana to Trello. I liked them all for two weeks,...

I've used them all. From AirTable to ClickUp. From Asana to Trello. I liked them all for two weeks, and then I got lost in the formulas. I desperately just wanted something that looked like a to-do list.

I'm fairly tech-savvy. I'm used to Excel spreadsheets, and I enjoy automation. But when it comes to project management, I found that I was spending more time sorting out my Trello boards (or any other board) to be presentable, set up automations, and generally maintain it, than actually getting work done.

I'm a copywriter, and my business revolves around creating copy for clients. As such, time management is a massive part of what I do. So, I needed to find something that was simple, presented clearly, and easily edited.

Then I found todoist. It's brilliantly straightforward. You need to set up different 'workspaces', but it's literally just different lists. I use a different list for different clients. They can see only their list, and no one else's. Then, click the + button to add tasks. You can add subtasks, too, which is super useful.

I personally LOVE the noise it makes when you cross off one of your tasks. A super pleasing 'click' like noise. You can set daily goals of the number of tasks you want to complete, too, which is good for productivity.

Overall, Todoist has a really simple design, and an even simpler user-experience. But that's why I love it so much.

Pros

I love how straightforward Todoist is to use. The design is clean and clear, and everything about it is just as simple. I was fed up with the complex formulas of other project management software.
I'm a massive fan of the subtasks feature. You can create smaller tasks underneath a bigger task, which, as a copywriter, is very useful. I can pop in tasks like 'Competitor Research', and then place subtasks under this that help me finalize the task.

I also love that you can set notifications as deadlines. It's almost like an alarm that pings when you need to get something done. You can customize it, too, to send you reminders a certain number of days ahead of time. That helps your productivity massively.

You can also add on clients to your lists, so they can monitor the progress that has been made.

Cons

There are no massive negatives to this software. There are areas they could grow. AirTable, for example, has automations that you can set up. So, if a task has been completed, an automatic email (which you can customize) is sent to the client informing them a task has been completed. If Todoist wanted to do something like that, I think it's important for them to remember that their appeal is simplicity, so it would need to be consistent with that.

Maribel J.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: Self Employed
  • Used Weekly for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support Software
  • Likelihood to recommend 8.0 /10

Remember use

Reviewed on 2022-04-14

It is similar in function to Trello and Monday but each has its own quirks.
I use Todoit as a...

It is similar in function to Trello and Monday but each has its own quirks.
I use Todoit as a bookmarking apparatus for something I really want to view, read, or compose later.
So it has been something of a lifeline, permitting me to smooth out my work life and arrange the many short ventures and errands I need to do.

Pros

The application gives you heaps of ways of cutting up your lineup for the day, for example, top choices, different need levels and lables, the association, variety coding, names/tabs, arranging, and review insight of this application all are solid highlights.
The plan is spotless and clear, and every little thing about it is comparably straightforward. I was tired of the complicated equations of other venture the executives programming. I love the subtasks include.

Cons

The free form is incredible to test the help however too restricted to even think about utilizing as day to day driver.
Here and there I've experienced bugs while attempting to add an assignment (The "add task" button will bafflingly be impaired), compelling me to restart.

Alternatives Considered

Trello, monday.com and Evernote Teams

Reasons for Switching to Todoist

Because of the simplicity of the functionality with respect to other applications that I had used.
Showing 5 reviews of 1,563 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: US$3.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $3/month (billed annually) or $4/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $5/user/month (billed annually) or $6/user/month (billed monthly).

Todoist has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish, zh-hant

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Integromat, Jira, Klipfolio, Mailbutler, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

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