About Zen Planner

Zen Planner is a comprehensive member management software for gyms, schools, boxes & yoga studios that is fully customizable to the unique needs of your business. It has the right combination of essential and intuitive features that will save you time so you can focus on doing what you love. Our solution handles time-intensive administrative tasks like billing, scheduling & attendance tracking, giving you more time to focus on your fitness passion & develop stronger relationships with your members, staff & community. Need a lead-generating website that integrates with your software? How about help with digital marketing? Or virtual training, we offer that too!

We offer innovative apps aimed at improving member experience at your fitness business. Our Staff Mobile App allows your instructors and coaches to check members in, create appointments, setup member profiles, have members make payments & sign documents & more. Kiosk Mode within the Staff App enables members to check-in, make payments, purchase retail, sign up for memberships & sign documents all on their own. Our Member Mobile App is designed to improve member experience outside of the your gym. Within the app your members can view your schedule, reserve their spot in class & see which of their friends have signed up for class. This app also has unique Workout Tracking features, so your members can see the workout of the day, log their results, view their results on your leaderboard & comment on and like their friends' results as well! Both our Member & Staff Apps are available on Android & Apple devices.

We proudly offer straightforward pricing plans starting at $99/month, as payment processing is included when you use our preferred U.S. payment processor. You'll never pay more for key features like embedding, workout tracking & use of our mobile apps. We don't have hidden fees, startup fees or contracts.

We've invested in your success & as soon as you become a customer, you will receive one-on-one training sessions with one of our Onboarding coaches. These sessions will teach you everything you need to know about our software, so you can take full advantage of our solution right from the start. We offer free customer support by phone, email and chat to answer any questions you may have along the way. Our helpful in-house Customer Success team boasts a satisfaction rating of 98%.

Our solution is ideally suited for martial arts & MMA schools, affiliate gyms, yoga studios and fitness studios.

Pricing starting from:

US$121.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Zen Planner

  • Our Member App for iOS and Android allows members to reserve their spot in class, view who else will be coming, record their workout results, and like and comment on their friends' results.
  • Our Staff App allows staff to check members in for classes, have members sign documents and pay bills, create member profiles, and take member profile photos.
  • Use Kiosk Mode within the Staff App to handle member check-ins, digital signatures on waivers and contracts, retail purchases and more.
  • Payment processing is included in the total monthly price when using the Zen Planner preferred payment processor.
  • Use the customized workout, skill, and martial arts belt tracking within the Member App to engage members.
  • Integration with Infusionsoft allows customers to manage members across both systems & ensure they receive the right communication at the right time.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Australia, Canada, New Zealand, United States

    Supported Languages

    English

    Pricing starting from:

    US$121.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Zen Planner Software - Within the easy-to-navigate app, members can view available classes and quickly reserve their spot with a single tap. To help with class selection, individuals can also see which of their fellow athletes have signed up for a specific class.
    Zen Planner Software - Make the app more engaging by letting your members get to know your amazing instructors better. This app-only feature enables fitness business owners to provide instructor photos and bios for every class.
    Zen Planner Software - Let your members see who else has signed up for class
    Zen Planner Software - Engage your community and increase accountability with in-app Advanced Workout Tracking features. Members can quickly check the day's workout, log their results and view your community leaderboard conveniently from their mobile device.
    Zen Planner Software - Great job! Dayummmmm! Get it girl!! Let your members show their love for one another with new in-app social features. Members can now "Like" and Comment on leaderboard results.
    Zen Planner Software - Enhance your members experience in the gym with our Kiosk iPad App
    Zen Planner Software - Members can quickly & easily check-in to classes and appointments on the Kiosk iPad App
    Zen Planner Software - Members will know right away when they've checked in successfully. If there's an issue they need to resolve, they'll see an alert within the App
    Zen Planner Software - Processing new or existing members is easy and paperless with our Kiosk iPad App. New and existing customers can sign themselves up for memberships through the App
    Zen Planner Software - The retail kiosk enables members to self-serve and “ring in” retail purchases such as a bottle of water or protein powder. Members can swipe, enter their credit card or select an account on file
    Zen Planner Software - Gym members can digitally sign documents within the App when signing up for new memberships. In-App alerts let them know when there are unsigned documents, which they can then sign through the App
    Zen Planner Software - Easily view your daily calendar & plan your day around busy classes
    Zen Planner Software - Checking members in for class is simple with our Staff App
    Zen Planner Software - Easily see which members have been checked in for class
    Zen Planner Software - See alerts, such as unpaid bills or unsigned documents, when checking members in
    Zen Planner Software - If a member has an unpaid bill, you can have them make a payment within the App
    Zen Planner Software - If a member has an unsigned document, quickly have them sign it before participating in class within the App
    Zen Planner Software - Setup and edit members' profiles within the App. You can quickly call, text or email them by clicking on icons within the App
    Zen Planner Software - Add a photo to a members' profile
    Zen Planner Software - Visually track how often members are coming in by viewing their individual attendance history in their Member Profile
    Zen Planner Software - Display current class workouts and top performers for members to view while they check-in
    Zen Planner Software - The customizable dashboard provides important business data in one easy-to-view location
    Zen Planner Software - Stay organized with daily, weekly or monthly class schedules on a calendar that's color coded by class type
    Zen Planner Software - Quickly access detailed information, on payments, attendance, alerts and progress, for individuals in their Member Profile
    Zen Planner Software - Members will no longer need to manually track workouts in notebooks or on whiteboards with Zen Planner's workout and skills tracking
    Zen Planner Software - In addition to workout tracking, you can also track members' progress and results
    Zen Planner Software - Zen Planner now offers lead-generating Integrated Websites! All our websites are mobile friendly and include embedded forms and calendars, SEO optimizations and a superior support team to help make updates.
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    Zen Planner video
    Zen Planner Software - Within the easy-to-navigate app, members can view available classes and quickly reserve their spot with a single tap. To help with class selection, individuals can also see which of their fellow athletes have signed up for a specific class.
    Zen Planner Software - Make the app more engaging by letting your members get to know your amazing instructors better. This app-only feature enables fitness business owners to provide instructor photos and bios for every class.
    Zen Planner Software - Let your members see who else has signed up for class
    Zen Planner Software - Engage your community and increase accountability with in-app Advanced Workout Tracking features. Members can quickly check the day's workout, log their results and view your community leaderboard conveniently from their mobile device.
    Zen Planner Software - Great job! Dayummmmm! Get it girl!! Let your members show their love for one another with new in-app social features. Members can now "Like" and Comment on leaderboard results.
    Zen Planner Software - Enhance your members experience in the gym with our Kiosk iPad App
    Zen Planner Software - Members can quickly & easily check-in to classes and appointments on the Kiosk iPad App
    Zen Planner Software - Members will know right away when they've checked in successfully. If there's an issue they need to resolve, they'll see an alert within the App
    Zen Planner Software - Processing new or existing members is easy and paperless with our Kiosk iPad App. New and existing customers can sign themselves up for memberships through the App
    Zen Planner Software - The retail kiosk enables members to self-serve and “ring in” retail purchases such as a bottle of water or protein powder. Members can swipe, enter their credit card or select an account on file
    Zen Planner Software - Gym members can digitally sign documents within the App when signing up for new memberships. In-App alerts let them know when there are unsigned documents, which they can then sign through the App
    Zen Planner Software - Easily view your daily calendar & plan your day around busy classes
    Zen Planner Software - Checking members in for class is simple with our Staff App
    Zen Planner Software - Easily see which members have been checked in for class
    Zen Planner Software - See alerts, such as unpaid bills or unsigned documents, when checking members in
    Zen Planner Software - If a member has an unpaid bill, you can have them make a payment within the App
    Zen Planner Software - If a member has an unsigned document, quickly have them sign it before participating in class within the App
    Zen Planner Software - Setup and edit members' profiles within the App. You can quickly call, text or email them by clicking on icons within the App
    Zen Planner Software - Add a photo to a members' profile
    Zen Planner Software - Visually track how often members are coming in by viewing their individual attendance history in their Member Profile
    Zen Planner Software - Display current class workouts and top performers for members to view while they check-in
    Zen Planner Software - The customizable dashboard provides important business data in one easy-to-view location
    Zen Planner Software - Stay organized with daily, weekly or monthly class schedules on a calendar that's color coded by class type
    Zen Planner Software - Quickly access detailed information, on payments, attendance, alerts and progress, for individuals in their Member Profile
    Zen Planner Software - Members will no longer need to manually track workouts in notebooks or on whiteboards with Zen Planner's workout and skills tracking
    Zen Planner Software - In addition to workout tracking, you can also track members' progress and results
    Zen Planner Software - Zen Planner now offers lead-generating Integrated Websites! All our websites are mobile friendly and include embedded forms and calendars, SEO optimizations and a superior support team to help make updates.

    Features

    Total features of Zen Planner: 71

    • Activity Tracking
    • Alerts/Notifications
    • Application Management
    • Appointment Management
    • Appointment Scheduling Software
    • Attendance Management
    • Attendance Tracking Software
    • Belt Ranking Classification
    • Billing & Invoicing
    • Calendar Management
    • Class Management
    • Class Scheduling
    • Client Portal
    • Client Profiles
    • Contract/License Management
    • Credit Card Processing
    • Customer Accounts
    • Customer Database
    • Customizable Forms
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Dues Management
    • Electronic Payments
    • Email Management Software
    • Email Marketing Software
    • Email Templates
    • Employee Management
    • Enrollments/Onboarding
    • Event Calendar
    • Event Management Software
    • Facility Scheduling
    • Fitness Plan
    • For Martial Arts
    • For Yoga/Pilates Studios
    • Instructor Management
    • Inventory Management Software
    • Marketing Automation Software
    • Member Communication
    • Member Database
    • Member Directory
    • Member Portal
    • Member Types
    • Membership Management Software
    • Membership Renewals
    • Mobile App
    • Online Booking
    • Online Payments
    • Online Registration
    • Payment Processing Software
    • Point of Sale (POS)
    • Progress Tracking
    • Real Time Reporting
    • Recurring/Subscription Billing
    • Registration Management
    • Reminders
    • Reporting & Statistics
    • Secure Login
    • Self Check-in/Check-out
    • Self Service Portal
    • Social Media Integration
    • Staff Management
    • Student Management
    • Task Scheduling
    • Team Management Software
    • Template Management
    • Third Party Integrations
    • Transaction History
    • Visitor Management Software
    • Website Integration
    • Website Management

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    Reviews

    Overall rating

    4.3 /5
    (234)
    Value for Money
    4.3/5
    Features
    4.1/5
    Ease of Use
    4.1/5
    Customer Support Software
    4.4/5

    Already have Zen Planner?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 234
    Jody
    Overall rating
    • Industry: Sports
    • Company size: 201-500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    Very Helpful Customer Service!!!

    Reviewed on 2019-02-04

    Zen Planner software has enabled our company to introduce a program to our customers in a seamless...

    Zen Planner software has enabled our company to introduce a program to our customers in a seamless fashion. Their customer service was vital in helping us with this process.

    Pros

    The software is very slick and versatile!

    Cons

    There was a lot to learn that I wasn't familiar with.

    Response from Zen Planner

    Happy to hear it - thanks Jody!

    Itzak
    Overall rating
    • Industry: Sports
    • Company size: Self Employed
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    Perfect for managing a martial arts studio

    Reviewed on 2021-05-24

    I was really impressed on how well they understand how martial art schools work. The software takes...

    I was really impressed on how well they understand how martial art schools work. The software takes into account everything you need to keep your school running - from scheduling out classes students reserve for, to taking payments and setting up merchant accounts, to desk check-in software, to students having their own portal to track their membership and status. Customer support was very helpful during the onboarding.

    Pros

    You can tell this software was designed for martial artists. One of my favorite things you can do is designate belt rankings to students, and design your system in a way that when a student is ready to test for the next belt, whether its the amount of time they've been training with the studio, to achieving certain skills required, Zen Planner notifies you and helps you plan belt testing. I loved that they recognize how important it is for martial art schools to know where students rank. I was able to plan out all my belts, what skills are required and minimum of time with the school they need to have to test. Most gym software don't recognize all the small nuances that martial art schools need to track where their students stand.

    Cons

    The apps for desk login can be a little buggie sometimes and require an update or reset the iPad to get the software to work.

    Alternatives Considered

    Mindbody

    Reasons for Switching to Zen Planner

    Zen Planner was designed for martial arts schools, not your typical gym. There are a lot of things we need to track that most gyms don't need to track, whether its belt rankings, to skills, to testing. Their pricing was also much more fair than other software like Mindbody.

    Response from Daxko

    Thank you so much for your review. We are proud to empower and serve martial arts communities around the globe.

    Cindy
    Overall rating
    • Industry: Recreational Facilities & Services
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 8.0 /10

    [SENSITIVE CONTENT] at ZenPlanner is Top Notch

    Reviewed on 2022-08-01

    Pros

    The customer service is stellar. Everyone I've spoken to is smart, friendly and efficient. [SENSITIVE CONTENT] did our transition to GAINS payment processing and I couldn't have asked for more warm, knowledgeable and efficient support. Her follow-up with me has been outstanding.

    Cons

    It's not great for use with membership under 18; we do a lot of programming for children and need a way to have both parents as primary email contacts, need a way to communicate both with parents and with the 13-18 year old group. Grading (movement between programs and belt levels) is difficult.

    Liz
    Overall rating
    • Industry: Sports
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 2.0 /10

    Used it for three years - feature rich but hard to use

    Reviewed on 2020-12-02

    We switched from Mindbody to Zenplanner and used it for three years. Zenplanner is chock full of...

    We switched from Mindbody to Zenplanner and used it for three years. Zenplanner is chock full of features (other than membership discounts, as mentioned above), but it's so full of features that it becomes clunky and hard to use. I could do just about anything from my admin account, but my fellow coaches who spent less time in it had a harder time working with it. Customers also struggled a lot. We have now switched to Upper Hand, and while it has fewer features and the reports aren't as good, our customers are actually booking their own classes instead of making me do it.

    Pros

    I was the primary account administrator, and I could fix just about anything retroactively. Once you really know your way around, it's got almost everything you could think to want.
    There are a lot of customization options for emails you can send your customers, and it was easy to check which emails an individual had opened.
    The reports were great. Best reporting I've seen, and it's pretty much the only thing I'll miss.
    Support was good - very responsive, with multiple ways to contact them. I also appreciated the discounts they gave businesses at the start of the COVID shutdowns.

    Cons

    The software was very difficult for customers to use, so much that about half of our parents (and a couple of our coaches) just wanted me to do everything for them. Doing so on my end was time-consuming.
    Zenplanner offers some options to integrate with our existing website, but it didn't work in every circumstance. What customers could do from our primary domain was pretty limited, and it wasn't easy to switch back and forth between our site and the ZP site.
    Zenplanner does not offer automatically-applied membership discounts, so we had to have customers use offer codes. Membership discounts (such as on retail or private lessons) are pretty standard in fitness businesses and not having that option was a major pain.
    There was no way to easily see which coaches had availability at which times.

    Justin
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support Software
    • Likelihood to recommend 10.0 /10

    8+ year user

    Reviewed on 2022-07-15

    Excellent.

    Excellent.

    Pros

    The service. I don't call in often but if I need help it's always there.

    Cons

    Changing password info every 3 months is my biggest gripe.

    Alternatives Considered

    Wodify

    Reasons for Choosing Zen Planner

    It was a much better fit and lower cost.

    Switched From

    Mindbody

    Reasons for Switching to Zen Planner

    Better overall usability.
    Showing 5 reviews of 234 Read all reviews

    Zen Planner FAQs

    Below are some frequently asked questions for Zen Planner.

    Zen Planner offers the following pricing plans:

    • Starting from: US$121.00/month View Pricing Plans
    • Pricing model: Subscription
    • Free Trial: Available

    15-day free trial, no credit card required. Up to 50 members: $117/month-to-month Up to 100 members: $157/month-to-month Up to 250 members: $197/month-to-month More than 250 members: $227/month-to-month

    Zen Planner has the following typical customers:

    2-10, 11-50, 51-200, 201-500

    Zen Planner supports the following languages:

    English

    Zen Planner supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Zen Planner integrates with the following applications:

    Google Analytics 360, Keap, Mailchimp, Meta for Business, PaySimple, WordPress

    Zen Planner offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base Software, Phone Support, Chat

    Related categories

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