--- description: Detailed reviews on WhenToWork based on features, pricing, usability, and ratings. Get a quick overview advantages and disadvantages. Compare WhenToWork with similar products. image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png title: WhenToWork Reviews, Prices & Ratings | GetApp Canada 2026 --- Breadcrumb: [Home](/) > [Scheduling Software](/directory/233/scheduling/software) > [WhenToWork](/software/110139/whentowork) # WhenToWork Canonical: https://www.getapp.ca/software/110139/whentowork Page: 1 / 7\ Next: [Next page](https://www.getapp.ca/software/110139/whentowork?page=2) > WhenToWork is an online employee scheduling solution that enables businesses of all sizes to schedule employee shifts manually or automatically, and allows employees to view schedules, swap shifts, request time off, and more. With WhenToWork, users can create repeating or varied weekly schedules for one or multiple locations, with the ability to add shifts manually or import them from a template. > > Verdict: Rated **4.4/5** by 133 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Key benefits of WhenToWork Schedules can be viewed in calendar, list, graphical, and chart formats, with hourly, daily, weekly, multi-week, and monthly display options, and listing by time, position, or employee. Users can view which employees have seen and confirmed receipt of their schedules. Shifts can be rescheduled or copied by dragging-and-dropping, with notifications sent automatically to employees to inform them of changes, and unassigned shifts can be added to the trade board for employees to sign up for. Calendar sync allows users to view schedules in Microsoft Outlook, Google Calendar, and on mobile devices. When creating schedules, auto fill automatically honors maximum shifts and hours per day or week, minimum breaks between shifts, approved time off, and employee availability, and can be set to fill shifts based on employee skill or work time preferences, seniority, and more. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.4/5** | 133 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support Software | 4.3/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: WhenToWork - **Location**: Tustin, US - **Founded**: 2000 ## Commercial Context - **Starting Price**: US$28.00 - **Pricing model**: Flat Rate (Free Trial) - **Pricing Details**: Pricing is based on the number of employees, and discounts are available for paying for 3, 6, or 12 months in advance. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United States ## Features - Access Controls/Permissions - Activity Dashboard - Activity Tracking - Alerts/Notifications - Approval Process Control - Attendance Management - Attendance Tracking Software - Automated Scheduling - Availability Management - Calendar Management - Calendar Sync - Calendar/Reminder System - Color Codes/Icons - Customizable Fields - Customizable Reports - Customizable Templates - Data Import/Export - Drag & Drop - Electronic Payments - Email Management Software ## Integrations (2 total) - Google Calendar - Microsoft Outlook ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base Software - 24/7 (Live rep) ## Category - [Scheduling Software](https://www.getapp.ca/directory/233/scheduling/software) ## Related Categories - [Scheduling Software](https://www.getapp.ca/directory/233/scheduling/software) - [Workforce Management Software](https://www.getapp.ca/directory/267/workforce-management/software) - [Employee Scheduling Software](https://www.getapp.ca/directory/583/employee-scheduling/software) - [Calendar Software](https://www.getapp.ca/directory/679/calendar/software) ## Alternatives 1. [Connecteam](https://www.getapp.ca/software/105401/connecteam) — 4.6/5 (5058 reviews) 2. [Wageloch](https://www.getapp.ca/software/2081559/wageloch) — 4.5/5 (265 reviews) 3. [Findmyshift](https://www.getapp.ca/software/100306/findmyshift) — 4.6/5 (1180 reviews) 4. [7shifts](https://www.getapp.ca/software/101735/7shifts) — 4.7/5 (1211 reviews) 5. [QuickBooks Time](https://www.getapp.ca/software/9623/tsheets) — 4.7/5 (6996 reviews) ## Reviews ### "Amazing scheduling service" — 5.0/5 > **Chelsea** | *October 23, 2018* | Recreational Facilities & Services | Recommendation rating: 10.0/10 > > **Pros**: It is so easy to use for both me and my staff\! The app is user friendly and it is simple with little room for error. It saves me so much time scheduling my staff in 4 different departments. > > **Cons**: My only complaint is I can’t get a push notification on my app. I have to login to see the alert. > > I schedule 50 staff in 4 different departments mostly high school students. This relives all of the scheduling pressure off of me. It forces them to be responsible and reliable. I no longer spend hours doing schedules or filling in for people who forgot shifts. Love love love this program\! Oh\! And their customer service is quick and helpful\! ----- ### "Use this for staff scheduling and organizational flow." — 4.0/5 > **Michael** | *June 21, 2018* | Recommendation rating: 10.0/10 > > **Pros**: This software is very simple to use and efficient. I find that it easy to search for staff member by name, position, or telephone number. It is also very easy to export lists for email and other communications. > > **Cons**: I think that when a shift has been "picked up" pending approval it should let others know that there are already a bid to pick it up, often there are five to six people trying to pick up the same shift when one is on the trade board. > > Our scheduling would suffer greatly without this software. I like the mobility benefits that allow for use on a hand held device. ----- ### "When to Work" — 3.0/5 > **Alexa** | *April 11, 2025* | Sports | Recommendation rating: 7.0/10 > > **Pros**: Quick and easy, not hard to navigate during use. > > **Cons**: App sometimes crashes during use, which is frustrating. ----- ### "Great scheduling service." — 4.0/5 > **Pete** | *December 5, 2022* | Recreational Facilities & Services | Recommendation rating: 9.0/10 > > **Pros**: It’s straight forward and easy to use, great scheduling app. > > **Cons**: Not many\! Personal preference and to each their own but when to work doesn’t have many downsides. ----- ### "When To Work is the best scheduling program for the money" — 5.0/5 > **Robby** | *February 15, 2019* | Entertainment | Recommendation rating: 10.0/10 > > **Pros**: This program makes schedule departments easy. I can easily assign employees based on position, location (Categories), seniority, or other factors. It has changed the way we do scheduling. > > **Cons**: It would be nice if you could incorporate the messaging aspect of the program into Slack or even emails for outlook. ----- Page: 1 / 7\ Next: [Next page](https://www.getapp.ca/software/110139/whentowork?page=2) ## Links - [View on GetApp](https://www.getapp.ca/software/110139/whentowork) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-CL | | | es-CO | | | es-MX | | | fr | | | fr-BE | | | fr-CA | | | nl | | | nl-BE | | ----- ## Structured Data